ASMSU 2018-B-05 

Sponsor:         Taylor Blossom                                  Yes ____ No ____ Senators Present ____

Co-Sponsors: Rachel Juel                                         First Reading ______________________

                        Madison Kuehn                                  Second Reading ____________________

                        Jamie Baird                            

                                                                                    __________________________________

Vote Necessary: A majority                                      ASMSU Senate Speaker

 

Sections: [4-5, 4-8, 4-17, 6-5]                                    __________________________________

                                                                                    ASMSU President                 

                                                                                    Effective Date: Upon Passage

Intent: To give all directors the ability to reallocate small amounts of their budgets without a full reserve request process.        

Section 4-5 Finance Board

 

  1. Composition
    1. The membership of the Finance Board shall consist of:
      • Three Senators, appointed by the Senate;
      • Three at-large students appointed by the Senate;
      • The Vice President for Student Success or designee, who shall serve as a non-voting, ex-officio member;
      • The Vice President for Finance and Administration or designee, who shall serve as a non-voting, ex-officio member;
      • The Business Manager, who shall serve as a non-voting ex-officio member; and,
      • The Senate Speaker Pro Tempore, who shall serve as the chair and will vote only to break ties.
    2. Duties
      1. The Finance Board shall:
  • Review and make recommendations regarding all budget requests to the Senate;
    1. Reallocation of monies within an existing budget do not constitute a budget request.
  • Review and make recommendations regarding the annual budget to the Senate; and
  • Recommend legislation regarding fiscal policy.

 

Section 4-8 PACE Board

 

  1. Composition
    1. The PACE Board shall consist of
      1. Three Senate liaisons
      2. Directors of Productions, Public Relations, Spirit, and Campus Entertainment
  • The Vice President, who shall serve as the chair and a voting member of the Board.
  1. Duties
    1. The PACE Board shall
      1. Plan, facilitate, and evaluate student activities and events
      2. Lead events as budgeted by the Senate
  • Meet at least once a month regarding events and budgets
  1. Report to Senate via liaisons at least once a month regarding events and budgets

 

Section 4-17 Budget Oversight Committee

 

  1. Composition
    1. The voting membership of the Budget Oversight Committee shall consist of three senators, appointed by Senate. The Business Manager shall serve as a non-voting, ex-officio member. The Senate Speaker shall serve as the chair and vote only to break ties.
  2. Duties The Budget Oversight Committee shall:
    1. Review student program and classified program expenditures weekly and ensure budget alignment; and
    2. Hear proposed reallocations of monies allocated to directors and vote on their approval; and
    3. Recommend action to the Senate via resolution in response to deviation of the fiscal budget as allocated by the Senate; and
    4. Have the ability to order a meeting with the director of the program in question. The President and Business Manager shall have the right to be present at the meeting; and
    5. Recommend any legislation and proceedings deemed necessary to rectify the situation.

 

Section 6-5 Program Directors

 

  1. Duties All program directors shall:
    1. Prepare, submit and present the program’s annual, supplemental and reserve budget requests to the Finance Board and Senate;
    2. Maintain a current mission statement for the program;
    3. Administer the program’s budget and account for all funds appropriated to and/or generated by the program;
    4. Report regularly to the Senate;
    5. Ensure program is in compliance with all federal, state and local regulations;
    6. Ensure a successful transition to future directors;
    7. Coordinate, plan, advertise and administer program’s operations and events;
    8. Hire and supervise staff when applicable;
    9. Submit a year-end report to Administrative Council and Senate; and,
    10. Keep the program’s website information current.
    11. Evaluate and reallocate, as needed, changes and variations in account codes up to 3 percent of their total allocated budget, or three thousand dollars, whichever is lower. Such reallocations shall require an affirmative vote from the Senate Budget Oversight Committee. Changes and variations exceeding 3 percent of their total allocated budget shall be brought before Senate.