Before sending an invoice for an equipment purchase to Auxiliary Services Accounting Department for processing, prepare the invoice using the guidelines below:

  • Attach a copy of the department purchase order if one was completed.
  • Property Management needs the following information for equipment: Good description, brand, model, serial number, area purchasing the equipment and the room/building where equipment is located.
  • Please include whether this purchase is for R&R or if it is to be taken from your operating account. Use banner number if known.
  • The minimal information would be: description of item, contact person/phone number of who has equipment and signature and date.
  • If the invoice is over $5,000 and is for repair or replacement of existing equipment, note the MSU tag number of equipment it is replacing.