TitleStudent Success Module Team Leader Request Date2012-11-30
DepartmentStudent Success Services
RequestorJames Luebbers Phone406 994-6474
Campuses Bozeman Billings Havre Great Falls FSTS Extension MAES
Cross Depts Human Resources MTL, Finance MTL, ITC Admin & Systems Group
Proposed Dates Start: Spring 2013 End:  
Provide funding for a much needed but vacant position. Due to increasing demands on the divisional technical staff associated with DegreeWorks and other initiatives, DSS resources were allocated to the development of two functional analyst positions. The primary role of the Student Success Module Team Leader (MTL) is to facilitate communication, coordination, problem resolution and strategic planning within the Ellucian Banner Student and Financial Aid teams. The MTL plays a lead role in the strategic analysis of products from other vendors and supports the activities of diverse student service related activities on all 4 MSU campuses.
This proposal is warranted in support of the following MSU Strategic Plan Objectives:
L.1 Assess and improve student learning of critical knowledge and skills
L.2 Increase graduation rates at MSU
A.1 Educate more students while maintaining the quality of our programs
S.3 Increase and effectively allocate resources in support of the MSU Strategic Plan
This proposal is necessary if the Division of Student Success is to be able to maintain and improve the capability to serve and assist our growing student body. Please see the proposal scope and broader impacts sections below for details on how this proposal supports these 4 objectives.
Funding Type: One-Time Only Funding Base (3-yr Recurring) Funding
  FY13 FY14 FY15 Base ($) OTO Startup ($)   FTE;
Salaries       52000      1.0 
Benefits       16640       
Materials & Supplies              
Contracted Services              
Other Operations              
TOTAL 68640    1.0 
Please comment, if necessary, regarding cost and requirements.

This position is essential to properly support the Student and Financial Aid modules of Banner. It has been staffed until 2 years ago when the incumbent left and salary resources were diverted to create a Student Support Functional Analyst position in anticipation of DegreeWorks. There is a definite need for this position, especially in light of the many software initiatives being examined in order to support the MSU Strategic Plan Objectives of growing the student body and increasing retention and graduation rates. This position supports the activities of all 4 MSU campuses yet no funding is provided by other campuses. There are no salary savings opportunities within the Division of Student Success with which to fund this position.

Describe the Proposal

The Student Success MTL works with directors and managers from the 4 MSU campuses in identifying new functionality in Banner and/or other software products that would enhance MSU’s ability to recruit, retain and assist students.  The MTL works to ensure that access to Banner and other software systems is assured at all times and functionality is utilized in an optimum manner.

The MTL also works closely with the Financial Aid Business Area Analyst and Student Support Functional Analyst, assisting users of all 4 MSU campuses in the management and refinement of software-based business processes. The MTL communicates frequently with Financial Aid and Student Module users as well as technical support staff on all 4 MSU campuses, including but not limited to biweekly conference calls with each team. The MTL also represents the Financial Aid and Student Banner Module memberships in discussions with the Module Team Leader Group and the Administrative Systems Group, working cooperatively with these groups to maintain the security and integrity of the enterprise system.


Describe the broader impacts and benefits of this proposal

This position benefits the student and financial aid staff of all 4 MSU campuses. Similar to the Finance and Human Resources MTL positions, this individual will work with ITC staff to assure that there is a cooperative effort to development of future technical initiatives. Additionally, staffing this position will provide much needed backfill for the other 2 MTL’s and lead to knowledge sharing. This proposal is consistent with recommendations made by the ITC administrative staff.

The MTL supports the activities of diverse student service related offices (including but not limited to Registrar, Admissions, Financial Aid, Provost, Dean of Students, Student Success, Career Services) of the four MSU campuses: MSU-Bozeman, MSU-Billings, MSU-Great Falls College of Technology, and MSU-Northern.

Implementation Plan

The role description and vacancy announcement have been prepared and approved by Human Resources. A search committee is being assembled. The position will be posted when funding is identified with the intent of filling the position as soon as possible.

Assessment Plan

The effectiveness of this proposal will be evident in the selection of the most qualified candidate. Annual performance reviews will be performed and decisions about future employment will be made consistent with those of other division staff.

If assessed objectives are not met in the timeframe outlined what is the plan to sunset this proposal?

There is no sunset plan. This is an essential position whose minimal functions have been effectively assumed by a part time post retirement employee.

Dean/Director: James Luebbers (
Executive/VP: James Rimpau (