TitleCreative Arts Complex ADA Improvements Request Date2012-11-30
DepartmentFacilities Planning Design & Construction
RequestorWalter Banziger Phone994-6326
Campuses Bozeman Billings Havre Great Falls FSTS Extension MAES
Cross Depts College of Arts and Architecture, Registrar Classroom Facilities, campus community, campus visitors
Proposed Dates Start: Within one year End: 24 months from start of project
MSU is committed to improving accessibility to campus facilities in an effort to meet Americans with Disability Act (ADA) standards and comply with Office of Civil Rights and Department of Justice campus reviews. The purpose of the project is to perform upgrades and modifications to the Creative Arts Complex (CAC) to improve accessibility and comply with ADA requirements. The project will improve accessibility routes, entries, elevator and toilet rooms and provide ADA signage and technology upgrades. The proposal looks to perform the improvements in combination with the current seismic retrofit project funded by FEMA and the state of MT.
Goal: As stewards of our land grant institution, we will responsibly manage our human, physical, economic and environmental resources in an open and sustainable manner.
Objective S.1: Human Resources. Attract, develop and retain the best faculty and staff to achieve our MSU mission.
Modern, efficient, and aesthetically appealing facilities contribute to recruitment and retention of quality faculty, staff, and students. Integration of facilities planning with the strategic plan to improve overall appearance, functionality, and performance of facilities will enhance retention and recruitment.
Objective S.2: Physical Resources. Enhance aesthetic appeal and functional quality of our MSU physical resources to support high quality learning, research and work environments.
Metric S.2.3: By 2015, MSU will develop and implement a comprehensive master plan.
Accessibility Improvements are directly related to this metric. Modernization of the facility including, ADA upgrades, improvements to building elevators system, toilet rooms, and circulation areas, as well as technology and signage will ensure compatibility with and advancement of the campus strategic plan.
Objective S.4: Environmental Resources. Promote sustainable stewardship and a culture of resource conservation at MSU.
The accessibility upgrades to the facility is directly related to but not limited to Campus sustainability protocols, Historic Preservation, and ADA Transition planning,
Goal: We prepare students to graduate equipped for careers or further education.
Goal: Montana State University is committed to widening access to higher education and seeks to ensure equality of opportunity for all.
The accessibility upgrades project directly supports both of these goals of the strategic plan. An upgraded and modern instructional facility facilitates educational opportunity and promotes enhanced learning environments in support of the Learning goal. It also directly supports widening access to higher education by making all physical facilities fully available to and usable by individuals with disabilities.
Funding Type: One-Time Only Funding Base (3-yr Recurring) Funding
  FY13 FY14 FY15 Base ($) OTO Startup ($)   FTE;
Materials & Supplies 5000  5000           
Contracted Services 35000  25000           
Capital 105000  400000           
Other Operations 10000  15000           
TOTAL 155000  445000     
Please comment, if necessary, regarding cost and requirements.

Project cost based on the following assumptions. 


  • The estimated probable total project cost to improve accessibility components of the Creative Art Complex (CAC) is $600,000 as listed in MSU’s 2013 Long Range Building Program (LRBP) including all soft costs.   However, in light of the extensive listing of high priority projects and competitive nature for funding through the state LRBP system, it is unlikely that the state would fund a project of this nature in the near future.


  • The accessibility upgrades could be funded over a two year cycle to coincide with the schedule of the Seismic Improvements Retrofit Project currently in design for the CAC Facility.  The accessibility upgrades component of the project could be design in FY13 and funding for the renovations and construction funded in FY14.


  • Partial funding of the project could also be considered to facilitate high priority improvements such as elevator retrofits, toilet room upgrades, technology systems for visually and/or hearing impaired, and handicap ramps.


  • The consultant design fee for accessibility upgrades is anticipated to be approximately $60,000.


  • Materials and supplies consist of printing and photographic services and other ancillary costs are estimated to approximately $10,000.


  • Other operations consist of project contingency of $20,000 and $10,000 in project administration costs for a total of $30,000
Describe the Proposal

Originally constructed in 1974, the Creative Arts Complex (Cheever, Howard, and Haynes Halls which combine for ~135,012gsf) house the College of Arts and Architecture, School of Art and the School of Music, and College of Agriculture and Technology Education programs (Cheever Hall), as well as campus registrar-scheduled classrooms and public lecture/performance halls. The buildings have not been significantly renovated or updated since original construction and are in need of upgrades to facilitate continued services to the campus community and as public venues.

State funding has historically been used to address life safety, code and accessibility problems that have been identified thorough Facilities Condition Inventory (FCI) inspections performed at each campus, and by various federal, state and city agencies. However, state funding is limited and competition amongst projects is high.  It is unlikely that state funding will be available for accessibility projects within the CAC in the very near future.  The accessibility upgrades projects are necessary to meet requirements of the International Building Code, Americans with Disabilities Act, ANSI Guidelines, citations from OSHA, and citations from the Department of Labor and Industry, etc.


The current average FCI deficiency ratio for the CAC is 5.8% and is considered fair by the APPA standards.  However the buildings do require upgrades to improve accessibility to multiple public spaces throughout the facility.  The proposed project would include needed Americans with Disability Act (ADA) compliance improvements, elevator upgrades, building circulation enhancements, toilet room modifications, technology upgrades for visually and hearing impaired, and infrastructure updates.


MSU recently received a $2.24 million grant from FEMA which was also matched by the state in the amount of $780,000 to perform seismic retrofits to the CAC facilities. The seismic project is currently in design and expected to be performed in summer of 2013.  The proposal looks to perform an accessibility project concurrent with the seismic improvement project in an effort take advantage of economic and space efficiencies created by the retrofit as well as minimize building disruption to building occupants and services through a consolidated construction effort.

Describe the broader impacts and benefits of this proposal

The accessibility upgrades to the CAC facility has the potential to directly impact MSU students, by improving access to programs that directly serve students, faculty and even the local community.  As currently proposed in the campus Long Range Building Program proposal, the renovations and upgrades include improving accessibility by retrofitting the existing elevator in Haynes Hall, installing a new elevator in Cheever Hall, improving circulation corridors, entries, and exits, technology upgrades, and altering the restrooms to comply with the Americans with Disabilities Act, and addressing code deficiencies and deferred maintenance in all three buildings.  

The CAC facility offers opportunity for more detailed planning and development for the growth and enhancement of various campus services currently offered or desired to be offered in a consolidated central location on campus.  


Implementation Plan

Upon approval of the funding of the proposal

  • Obtain Board of Regents Authority for spending of funds on the project. (2 months)
  • Coordinate consultant selection process (2 months)
  • Contract negotiations and project start-up (1 month)
  • Evaluation and analysis of options and solutions (2 months)
  • Development of construction documents(5 months)
  • Construction.(2-4 months)

 Total estimated project time frame 16 months.

Assessment Plan
  • Review and identify proposed solutions
  • Develop design documents
  • UFBP review and Presidential approval.
  • Implement project
  • Assess project expansion and growth
  • Secure additional funding for continued development and adaptation if necessary.
If assessed objectives are not met in the timeframe outlined what is the plan to sunset this proposal?

If the assessed objectives of the plan are not met within the timeframe the following options are available:

  • Postpone project implementation to a later timeframe.  The initiation of the project is subject to BOR meeting schedule to obtain spending authority and A&E Division appointment schedules to select consultant per MCA requirements. 

 Sunset of the proposal would include closing out consultant contracts if applicable.

Dean/Director: Robert Lashaway (
Executive/VP: Terry Leist (