Deadline: Midnight on March 11, 2018
(IMPORTANT: See #6 below for time-sensitive IRB information.)


Read the complete Request for Proposals (RFP) here:


Applications for Research Project proposals should include the components below using PHS 398 forms (a federal forms package) and related instructions. 

The instructions below for this RFP refer to relevant portions of the complete federal instructions for PHS 398, found online here: (We do not require the entire PHS application forms package because NIH has reduced the paperwork burden for COBRE projects to expedite review and approval.) Instructions for RFP requirement Nos. 1-4 and 8 refer in red to specific sections and page numbers in this online PDF document. Instructions for the Protocol Addressing Protection of Human Subjects (No. 5) are found in a separate supplemental instructions document, given as a link in No. 5 below. 

All form templates, as Word files (or PDF in one case), are available for download through links in each section below.

Although not required and non-binding, an e-mail indicating an intent to apply will assist CAIRHE in its planning of the review process. Please e-mail Program Coordinator James Burroughs at as early as possible before the application deadline.  

Deadline and Submission Requirements

An electronic version of the complete proposal should be submitted no later than midnight on March 11, 2018, to James Burroughs (994-4407, 

Submit all files in Microsoft Word format (not PDF, with the exception of the one PDF form and any IRB documents that are PDFs), with each section as a separate file and the PI's name in each file name. Use an 11-point font in Arial, Times New Roman, or Palatino Linotype throughout on the Word forms. These are NIH guidelines. (In most cases the forms default to 11-point Arial.) Please adhere to text limits given in red in the instructions below. Again, these are NIH guidelines.

Please contact James Burroughs or Dr. Alex Adams, CAIRHE director (994-6077,, if you have questions about the proposal format or instructions, or if you would like to discuss potential project ideas.


See PHS 398 Instructions, Section 4.1, pages 25–30. Text limit: Do not exceed the single form page as provided.

Use the Word form “Face Page.” Many fields on the bottom half of this page are already filled in for you. In Box 6, enter the "Dates of Proposed Period of Support" as 09/01/19 through 08/31/24. Leave the vacant fields in Box 13 as is; the Office of Sponsored Programs will fill them in later. Your budget numbers for 7 a/b and 8 a/b will come from your budget pages; see No. 8 below. Calculate the total costs (direct costs + F&A costs) in box 7b/8b using MSU's F&A rate of 44%. For any subaward portion of your direct costs, apply the F&A rate to the first $25,000 only (for the life of the project).

Submit an optional second page, “Face Page-2-Optional,” only if your application has more than one principal investigator (PI).


See PHS 398 Instructions, Section 4.2, pages 31–32. Text limit: Do not exceed the spaces provided on the 2-page form.

Use the Word form “Project Summary.” Fill out both pages, as applicable.


See PHS 398 Instructions, Section 5.5.2, page 43. Text limit: 1 page (including any tables and figures).

Use the Word form “Continuation Format.”


See PHS 398 Instructions, Sections 5.5.3 and 5.5.4, pages 44–46. Text limit: For Research Strategy, do not exceed 12 pages for the three main sections (Significance, Innovation, and Approach), including tables/figures, using the form provided. There is no page limit for the Protection of Human Subjects section (see No. 5 below) or the Bibliography/Works Cited (if applicable). Combine all parts into one Word file.

Use the Word form “Continuation Format.” Begin each of the three main sections of the Research Strategy with the appropriate section heading—Significance, Innovation, and Approach. Only these three sections count toward your 12-page limit. If applicable, include information described under "Preliminary Studies for New Applications" (p. 45). Omit the "Progress Report for Renewal and Revision Applications" (p. 45).

If your project will involve human subjects, you must include a fourth section titled “Protection of Human Subjects” (see No. 5 below). Include a final section for Bibliography/References Cited (if applicable). While the Protection of Human Subjects and Bibliography sections do not count toward your page limit, please be as succinct as possible.

Additional content to include in your Research Strategy section, according to NIH COBRE guidelines: "The application should describe the goals for the long term, and delineate the design principles supporting the research or the hypotheses to be tested. Preliminary studies are not required for COBRE applications, but they are encouraged. In the absence of preliminary results, applicants should describe the rationale and scientific basis for the proposed research. Each research project should describe its relationship to the area of multidisciplinary research that is the focus of the COBRE [i.e., CAIRHE and its mission]. It should also critically assess the existing knowledge and approaches that have been, or are being, directed in the area with a specific emphasis on how the multidisciplinary COBRE approach will advance the field. Moreover, the importance and health relevance of the proposed research should be concisely stated."


See the Supplemental Instructions Part II of the PHS 398: Supplemental Instructions for Preparing the Protection of Human Subjects Section of the Research Plan and Human Subjects Research Policy, pages II-1 through II-17.

If your project will involve human subjects, create a separate heading, “Protection of Human Subjects,” as part of your Research Strategy following the three main sections. Most of the information for this section will come from your IRB protocol that you submitted for IRB approval. In most cases, if your project is not exempt, this portion of your CAIRHE proposal should include the following sections and subsections (see p. II-8 through II-15):

            A. Risks to Human Subjects
                        1. Human Subjects Involvement, Characteristics, and Design
                        2. Sources of Materials
                        3. Potential Risks
            B. Adequacy of Protection Against Risks
                        1. Recruitment and Informed Consent
                        2. Protections Against Risk
            C. Potential Benefits of the Proposed Research to Human Subjects and Others
            D. Importance of the Knowledge to be Gained
            E. Inclusion of Women and Minorities
            F. Inclusion of Children

If your project is exempt, include the “Protection of Human Subjects” heading, then state the exemption and give a brief explanation for how the exemption applies. Include your exemption letter from IRB (see No. 6 below).


If your project will involve human subjects, you must also submit the following as part of your application:

  1. IRB approval letter or exemption letter with valid dates shown. NIH will accept tribal or MSU IRB approval, or both. See for MSU IRB application procedures and deadlines. If your IRB application has not been approved prior to the deadline for this RFP, submit an explanation with your RFP application and state when you expect approval. We cannot submit any application to NIH for approval without prior IRB approval. Start planning early!
  2. Human subjects education certification for PIs and key personnel. See for information about, and access to, MSU’s CITI training module. CITI certification must be repeated every three years.
  3. PHS Inclusion Enrollment Report (not required for projects with a #4 Exemption). Use the PDF form “PHS-Inclusion-Enrollment-Report.” (If this form won't open in your browser, try copying the link and pasting it into the "Open" command, as the file name, in Acrobat Reader. Or James Burroughs can e-mail the file to you.) This form is the latest NIH version and may look different from what you have filled out in the past. Check the “Planned” box for Enrollment Type. Additional instructions for the form are online at


See these online instructions (updated Sept. 2017) for formatting your Biosketch. Text limit: 5 pages. Please pay particular attention to the number of manuscripts you are allowed to cite.

Use the Word form “Biosketch.” Submit a biosketch for each PI if there are multiple PIs, and for each senior/key person affiliated with the proposed project.


See PHS 398 Instructions, Section 4.4, pages 33–36. Text limit: Do not exceed the “Initial Budget” and "Budget-Entire Project" pages for your budget. There is no limit for the budget justification; use the appropriate level of detail.

Use the form “Initial Budget” (referred to as “Form Page 4” in the instructions). Note that Equipment includes only items that exceed $5,000 in unit cost. Itemize participant and community advisory board incentives under Supplies. (Call them “incentives.” Do NOT call them “stipends” or “honoraria,” which at NIH refer to different, prohibited costs.) If you budget for speaker fees, include those under Consultant Costs or Other Expenses and call them “speaker fees,” not “honoraria.” For help with benefit estimates, consult the OSP Information Sheet:

Use the form "Budget-Entire Project" (referred to as "Form Page 5" in the instructions) for additional years of support (Years 2-5).

For your budget justification, begin on Form Page 5 and use the form “Continuation Format” for additional pages. Include headings to match the budget categories on the “Initial Budget” form. For subsequent years, include justification for any changes from Year 1 funding.

If your project will involve one or more subawards, submit separate budget pages and justification pages for each subaward recipient. You do not need to submit any other subaward paperwork at the time of your application.

For additional questions about forming your budget, consult with Maya Bronston, CAIRHE grants management specialist (994-2177,


See the instructions link found on the form “Other Support” and the format example given on the form page itself. There is no text limit for this form.

Use the form “Other Support.” This will help CAIRHE and NIH (1) establish that the applicant is a junior investigator with available time and effort (see RFP under “Eligibility”), and (2) determine whether or not there is any funding overlap by other grants for the proposed research.


If your project will involve animals in research, contact James Burroughs at for further instructions.


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