Montana State University

Student Records


The Information Release Policy Checklist (103 K) provides an outline of the information in the records and the University's policy on release of such information. Additional information is available in Family Educational Rights & Privacy Act Notification. Any questions regarding educational records should be directed to the Registrar.

Name Change

Notice of legal change of name, resulting from marriage, divorce, or other reason, must be promptly filed with the Registrar. Name change forms are available from the Registrar's Office and must be submitted with copies of a legal court document, driver's license and Social Security card with new name before academic records can reflect any name change.

Transcript of Record

For every transcript request, a fee of $3 per copy will be charged. Transcript requests must be made to the Registrar's Office. Transcripts are sent only at the written request of the student.

All requests for transcripts will be checked through the Student Accounts Office for University bill clearance. If the student requesting a transcript has an outstanding debt with the University, the request will not be processed until the bill has been paid and the Student Accounts Office has notified the Registrar of payment.

Under normal conditions requests for transcripts will be processed within five working days after they are received in the Registrar's Office. Requests received during the first or last weeks of a semester may be delayed an additional few days.

Transcripts are sent only at the written request of the student and must be prepaid with cash, check, or money order. We do not accept credit cards. Please send your request to:

Registrar's Office
Montana State University
101 Montana Hall
PO Box 172660
Bozeman, MT 59717-2660


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