Montana State University

Catapalooza

Montana State University
P.O. Box 170545
Bozeman, MT 59717

Tel: (406) 994-2837
E-mail: catapalooza@montana.edu
Location: SUB 280

Coordinators

Robin Mayer, Office of Activities and Engagement

Erin Macdonald Peck, Office of the Dean of Students

 



Setting Up Your Booth At Catapalooza

Community Organizations

Set-up for community-based businesses and organizations begins at 1:00 PM -6PM on Wednesday, August 20 in the Roberts Circle.

You will receive your booth assignment at the registration tables just west of the Roberts Circle upon checking in on Wednesday. We will have a limited number of volunteers on hand to assist with your set up. Our hand carts and human assets are limited at high traffic time, however, you are welcome to supply your own equipment and volunteers. Unless you are an event sponsor, you will need to bring your own set up, i.e., table, chairs, tents, etc. for your 11' x 10' area.

Unless UPON REGISTRATION you present extraordinary circumstances and have previously been granted permission, you will be unable to drive you vehicle on the Mall area.

If you plan on setting up tents, canopies, umbrellas, or display items please note that you will not be able to stake anything into the lawn. We ask that you bring cinder blocks or sandbags to secure your area. We provide evening security if you wish to leave your display at MSU overnight, however, please note that we are not responsible for lost or broken items.

If you have requested access to power, please bring an extension cord as part of your set-up.

IMPORTANT: Catapalooza will be outdoors, rain or shine so please plan accordingly and bring the proper equipment; we do allow tents as long as they are NOT staked into the ground. All tents must be secured with cinder blocks or sandbags. Catapalooza is an outdoor event. Please plan on being outside for all days. Please come prepared for all weather!! Plan on bringing water, sun block, and/or a shade source (umbrella, canopy, etc.) for hot temperatures, paperweights and something to hold down display items for a windy day, and a jacket or rain gear for cold temperatures or a quick sprinkle.

If you plan on leaving display items at Catapalooza overnight, we ask that you secure tents and canopies with sandbags or cinderblocks. We are not responsible for lost or broken items.

Campus-based organizations, offices, and departments

Set-up for campus based organizations, offices, and departments begins at 7:30 AM – 9:30 AM on Thursday, August 21 in the Roberts Circle.


The first 80 MSU affiliated offices and programs or MSU student clubs and organizations will be provided a table and two chairs. After our provided tables and chairs are reserved, MSU affiliated groups will need to provide their own setup.

You will receive your booth assignment at the registration tables just west of the Roberts Circle upon checking in on Thursday. We will have a limited number of volunteers on hand to assist with your set up. Our hand carts, dolleys, and human assets may be limited at high traffic time, however, you are welcome to supply your own equipment and volunteers.

Unless UPON REGISTRATION you present extraordinary circumstances and have previously been granted permission, you will be unable to drive you vehicle on the Mall area.

If you plan on setting up tents, canopies, umbrellas, or display items please note that you will not be able to stake anything into the lawn. We ask that you bring cinder blocks or sandbags to secure your area. We provide evening security if you wish to leave your display overnight, however, please note that we are not responsible for lost or broken items.

If you have requested access to power, please bring an extension cord as part of your set-up.

IMPORTANT: Catapalooza will be outdoors, rain or shine so please plan accordingly and bring the proper equipment; we do allow tents as long as they are NOT staked into the ground. All tents must be secured with cinder blocks or sandbags. Catapalooza is an outdoor event. Please plan on being outside for all days. Please come prepared for all weather!! Plan on bringing water, sun block, and/or a shade source (umbrella, canopy, etc.) for hot temperatures, paperweights and something to hold down display items for a windy day, and a jacket or rain gear for cold temperatures or a quick sprinkle.

If you plan on leaving display items at Catapalooza overnight, we ask that you secure tents and canopies with sandbags or cinderblocks. We are not responsible for lost or broken items.

 

Guarantee your success at Catapalooza!

Do:

  1. HAVE FUN!
  2. Smile, make eye contact, and say a friendly "hello" to everyone that walks up to your table. Engage with anyone who walks up by asking them questions about themselves.
  3. Have a short elevator speech prepared to tell people about your organization or student club. Make sure you make it clear to the students how they can be involved, what it is you have to offer or how they might utilize your services.
  4. Email students who chose to give you their contact information the next day with updates or the additional information you agreed to send to them or just to thank them for coming by your table and letting them know you will be back in touch again soon; you don't want them to forget they met you or loose enthusiasm for your organization
  5. Tidy up the table as you work and replenish materials as they run low. The table should be aesthetically pleasing and interesting.
  6. Identify your organization or student club by hanging a sign, a banner, or with video displays and/or a slide show.
  7. Make sure that any volunteers who are staffing the table have a copy of the talking points, upcoming events, or anything else you want them to know and share with the students. 
  8. Make sure people understand what they are signing up for. If you're signing people up for an e-mail list, make sure people understand they will receive the e-mails from your organization and what the nature of those emails might be.
  9. Have games where students can win prizes and freebies. Everyone loves freebies….

Don't:

  1. …leave your table unattended.
  2. …just sit behind your table. If possible, stand in front of the table and engage people as they walk by.
  3. …spend your time on your phone or tablet…..you’re here to interact with students and their families and they are standing right in front of you….
  4. …have materials in unorganized piles. Place fliers in a visible location and bring paper weights in case the wind picks up.
  5. …lose your sense of humor!
  6. …put a blank sign-up sheet on your clipboard. People are hesitant to be the first to sign up. If you only have blank sheets (in other words, if you are starting a new sheet), fill out the first line yourself.
  7. …be pushy with people, but be a resource to them about your organization, program or services offered or any cool things you know about MSU or the Bozeman area community!