Bozeman
Professional Position
Vacancy Announcement
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Montana State University Bozeman Professional Position Vacancy Announcement |
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| Search Number | 8567-3 | ||||||||||||||||||
| Starting Date | Upon completion of the search process. | ||||||||||||||||||
| Salary | $45,000 to $55,000 depending on experience, education and qualifications. | ||||||||||||||||||
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Departmental Information |
The Big Sky Carbon Sequestration Partnership is a US Department of Energy grant housed at MSU which includes many different institutions and industry leaders from across the US and internationally. This Partnership is funded to determine the viability of using carbon sequestration to reduce the effects of greenhouse gases. The Fiscal Manager on this grant would be responsible for tracking the $17.9 million that has been pledged to fund this project and any additional funding that may be awarded under a continuing Phase III effort. Under the supervision of the Big Sky Partnership Project Manager, the person in this position carries out the following duties and responsibilities: 1) maintain and reconcile established grant accounts and budgets on an on-going basis; 2) prepare required supplementary information for delivery to MSU Office of Sponsored Programs and US Department of Energy or for use by the grant PI in reports and presentations; 3) receive invoices from and authorize payment to subcontractors, as well as tracking the cost share commitments of partners; 4) provide administrative support, including preparation of travel documents, purchasing card reports, grant status reports and other related items as required by BSCSP staff; 5) assist MSU and outside institutional partners with budget preparation and documentation and securing and documenting cost share contributions. | ||||||||||||||||||
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Duties and Responsibilities |
Analyze, improve, and administer appropriate and effective business systems for the Partnership including financial activities budgets, expenditures, revenue generation; client tracking and evaluation; reporting to various funding agencies; memos of understanding (MOUs) with BSCSP partners, identifying and documenting grant cost sharing funds; contracting with clients regarding field agent services; contracting with consultants to provide services on behalf of the Partnership. Ensure that financial resources administered by BSCSP are properly and fully utilized. Function as a budget analyst pertaining to BSCSP sponsored projects, and provide leadership on the creation, documentation and implementation of budget and fiscal matters. Organize and manage the business affairs of BSCSP including the use of project management software to determine effective cost allocations, corrective actions, and reconciliation of earned value estimates. Prepare budget projections and monthly comparisons of budgeted expenses to actual expenses on existing projects for analysis and review with management. Provide the handling of audit issues, exceptions, and questionable costs. Resolve fiscal problems both internally and externally on sponsored projects. Develop systems and procedures to ensure smooth operation of administrative and fiscal components of BSCSP in an ever-changing Federal, State and University fiscal environments. Develop BSCSP Contracted Services Agreements and procedures to ensure smooth handling of contracts and timely payments to contractors. Manage accounts on a monthly basis. Ensure adherence to all MSU, State and Federal policies. | ||||||||||||||||||
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Required Qualifications |
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Preferred Qualifications |
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The Successful Candidate Will |
Have proven analytical and problem solving skills; the ability to utilize Microsoft Office products, to utilize scheduling software; and to organize and prioritize multiple work assignments, meet deadlines and adapt to frequently changing priorities; have demonstrated skill in presenting an excellent customer service attitude, maintaining composure under stress and understanding the pressure and time sensitivity of the job; have the ability to solve customer issues in a timely and professional manner. | ||||||||||||||||||
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Application Procedure |
Screening date of applications has been extended until April 14,
2008 and will continue until the position is filled. To apply,
submit (1) a letter of application addressing the required and
preferred qualifications listed above; (2) a resume; and 3) the
names, addresses and telephone numbers of three to five
professional references. Electronic submittals are strongly
encouraged, but must be followed by a signed letter of
application/cover letter sent to the address listed below. Submit
materials to:
Jennifer Kelley | ||||||||||||||||||