University Culinary Services

Table of Contents

Event Reservations

To ensure we are able to meet your needs and expectations, i.e. order food and schedule appropriate staff, we request at least one month notice for larger events (100+ guests), two weeks notice for smaller events and 48 hours for coffee breaks. MSU’s Culinary Services Department (CSD) is the only authorized catering service for all events sponsored by MSU or held on the MSU campus. This does not apply to tenants using their owned or rented space.

Please contact the appropriate facility listed below for any on-campus events located in the Strand Union Building, Fieldhouse, or Stadium.

  • Strand Union Building: Conference Services - 406.994.3081
  • Fieldhouse and Stadium: Sports Facilities - 406.994.7117

Placing a Catering Order

Please call 406.994.3336 or visit us online at:

Please note that you are responsible for providing the table(s) for the servicing of your catering order. It is important you adhere to your event scheduled timeline indicated on your catering order, as any delays could compromise food quality.

A guaranteed guest count and food order is required 48 hours prior to your event. All charges and food preparation will be based upon the guaranteed number. When placing your catering order with University Catering, please have the following information on-hand:

  • Type of event (Dinner, Reception, Luncheon, etc…)
  • Date of event, reserved location, guest arrival time, serving time, end time
  • Estimated guest count
  • Do you wish to use eco-friendly paper goods (included) or upgrade to china and glassware?
  • Decorations and table centerpieces
  • Menu ideas for discussion
  • Special dietary and food allergy needs
  • Contact person with daytime phone number
  • Billing address
  • Index number

Minimum Catering Order

University Catering has a minimum food and beverage order of $30.

Service Charge

A ten percent (10%) service charge will be included in the final billing on all food and beverages. The service charge covers the use of our equipment, kitchen essentials, buffet décor, energy costs, paper goods, and administrative expenses. Please note this is not a gratuity for the personnel.

China Service

For all events, we use eco-friendly cups and plates. You can upgrade your event to include china, glassware and silverware service for a minimum rental fee of $1.50/person. Catering servers must be present for all china service events.

Staffing Fee

Our current staffing fee is $18.00 per hour per service staff. This fee covers staff from ½ hour prior to the start of an event until ½ hour after the event concludes. Additional time may be necessary depending on complexity of your event. Please contact your sales manager for further information.

Holiday Labor Charge

If your event occurs on a University recognized holiday, the labor charge is $27.00 per hour/per service staff.

Linen Service

When booking your event with University Catering, please consider your linen needs. All buffets come with complimentary linens.
$4 per standard linen
$.25 per standard napkin
$12-14 for high-end linens

Menu Pricing

Due to ever-changing food and labor costs, prices of our menu items may change at any time and without prior notice. Once we have confirmed the price of your menu, we will honor that price. Student Organizations recognized by the office of Student Engagement receive a 10% discount once the Catering General Manager, Jimmy Patten, has confirmed the organization status.

Last Minute Orders

Orders made within 48 hours of the event will incur an additional 25% charge. Please note that last minute orders may result in limited menu options and/or services available.

Pick-Ups After Event

University Catering will endeavor to pick up leftover food & beverage and equipment in a timely manner. To save on labor and gas, we coordinate our pick-ups based on priorities and efficiency. If you wish to have your leftovers and equipment picked up at a specific time, there will be an $18 charge added to your event.

Alcohol Service

Alcoholic beverages served on campus must be supplied and served by MSU’s contracted alcohol provider, Plonk, and must be approved prior to your event. If you plan to have alcohol on campus, please log onto our Catering website and electronically submit the alcohol request form. Your Sales Manager will place your order with Plonk, therefore we request one to two weeks notice for all alcohol events. Reasonable amounts of food and non-alcoholic beverages must be served for the duration of the event. For a definition of Reasonable Food, please see the “Alcohol Request Form.”

Loss of Catering Items

All non-disposable items and equipment brought to your event is on loan for the duration of your event. Should any of these items be lost, damaged, or not available for pick-up within three business days, the cost of replacing these items will be charged to your department or organization.


In accordance with the State Health Guidelines, leftover food and beverages must remain the property of University Catering. University Catering will not be held responsible for any food items removed without our knowledge or consent, food brought in by attendees, or “sales” of food products not sponsored by MSU.


We understand that cancellations of events are at times unavoidable. Contact our office as soon as possible to let us know of your event cancellation. Cancellation fees may apply.


Your invoice will be mailed to you within one month from the conclusion of your event. If you have any special circumstances, please inform your event coordinator prior to your event. If you prefer to pay for your event the day of, please direct your payment to the Residence Life
office located in the Hedges Complex. Accepted forms of payment include: cash, check, BPA, and credit cards (excluding American Express).

If mailing your payments, please send your check to: Residence Life, PO Box 172080, Hedges Complex, Bozeman, MT 59717-2080.
Please contact Martha Sandberg 406.994.4961 or with any questions regarding payments.


Gratuities are not included for your catering event, however they are greatly appreciated by our student staff. We look forward to working with you on your upcoming event!