Montana State University

Disability Documentation Review Process

Step 1 - Notification of Receipt of Documentation Within five working days of receiving written documentation of a disability, DSS will notify the student in writing that the report has been received. If not received with initial documentation, DSS will also request the student's signature on a "Request for Documentation Review" form. Documentation may be mailed, faxed, or hand-delivered to our office.

Step 2 - Internal Review of Documentation DSS staff will begin reviewing the written documentation of disability after the following two conditions have been met.

  • The student has submitted a written and signed or in person request for accommodations or documentation review.
  • MSU has received the student's application for admission.

If the staff member reviewing the documentation finds shortcomings, the documentation may be sent out for a "blind" review by an appropriate external consultant (see below).

Step 3 - External Review of Documentation Documentation which fails the internal review process may be sent out for review by an appropriate professional consultant. The review is "blind" in that all names and other identifying information are removed from the documentation before it is sent out. In most instances, MSU-Bozeman will abide by the consultant's decision concerning the adequacy of the documentation. This external review cannot begin until the student's signed "Request for Documentation Review" form has been received by DSS.

Step 4 - Notification of the Outcome of the Review Process DSS will notify the client of the outcome of the documentation review process as soon as it is completed. Under most circumstances, DSS will complete the review within twenty working days of receiving written documentation and the student's request for accommodation or review.

If the documentation is found to satisfy all guidelines for verification of a disability, DSS will notify the client that MSU-Bozeman considers him or her a person with a disability. DSS staff will request a meeting to discuss accommodation needs.