Montana State University

Disability Documentation Guidelines
Head Injury/Traumatic Brain Injury

Head injury or traumatic brain injury is considered a medical or clinical diagnosis. Individuals qualified to render a diagnosis for these disorders are practitioners who have been trained in the assessment of head injury or traumatic brain injury. Recommended practitioners include: physicians; neurologists; licensed, clinical, rehabilitation and school psychologists; neruopsychologists and psychiatrists. The diagnostician must be an inpartial individual who is not a family member of the student.

Documentation Guidelines

The following guidelines are provided to assist Disabled Student Services (DSS) in collaborating with each student to determine appropriate accommodations. Documentation serves as a foundation that legitimizes a student's request for appropriate accommodations. Recommended documentation includes:

  • A clear statement of the head injury or traumatic brain injury and the probable site of lesion.

  • Documentation for eligibility must reflect the current impact the head injury has on the student's functioning (the age of acceptable documentation is dependent upon the disabling condition, the current status of the student and the student's request for accommodations).

  • A summary of cognitive and achievement measures used and evaluation results including standardized scores or percentiles used to make the diagnosis.

  • A summary of present residual symptoms which meet the criteria for diagnosis.

  • Medical information relating to student's needs to include the impact of medication on the student's ability to meet the demands of the postsecondary environment.

  • A statement of the functional impact or limitation of the disability on learning or other major life activity and the degree to which it impacts the individual in the learning context for which accommodations are being requested.

Further assessment by an appropriate professional may be required if co-existing learning disabilities or other disabling conditions are indicated. The student and DSS collaboratively determine appropriate accommodations.
Please send to:

Disabled Student Services
P.O. Box 173960
Bozeman, MT 59717-3960
Voice: 406-994-2824, Fax: 406-994-3943, TTY 406-994-6701

In addition, the student needs to submit a completed "Request for Documentation Review" form.

Disability Documentation Review Process: