Instructor Frequently Asked Questions
All credit courses are provisioned in Brightspace - instructors do not need to submit a course request for credit courses.
An instructor may choose to request a Master or Practice course offering for creating/saving course content outside a given semester or to test out Brightspace features not yet utilized. Instructors have on-going access to any Master or Practice courses requested and built.
Please allow 5-7 business days for request processing.
Credit course offerings for an upcoming term(s) will typically be provisioned within a few weeks after registration begins for the upcoming term(s). Once Brightspace is updated with upcoming term(s) courses, instructors will see the upcoming term(s) credit course offerings in Brightspace.
When instructors make a course active, the course becomes visible and accessible to learners between the start and end dates of the course.
Course and enrollment information in Brightspace typically come from what is in Banner. For courses to automatically appear to the lead instructor(s) of any credit course offering, the instructor(s) must be listed as the "Instructor of Record" in Banner.
Instructors should work with the department and the Registrar's office to have "Instructor of Record" information correctly reflected in Banner.
Note that multiple "Instructor of Record" accounts can be associated with any credit course offering via Banner.
Note also that lead instructors can add a co-instructor into a course.
To request a merge, instructors should send an email to firstname.lastname@example.org with the Course Rubric, Course Number, Course Section(s), and Course Title that need to be merged together. Ecat Team staff will then set up the various combinations to be merged into one course offering.
Merged courses contain a CL (for "cross-listed") in the course title as well as the course code. After the overnight update process concludes, the instructor will have access to the merged course offering.
The best time to request a merge is at the front end of a semester after all course offerings are available to the instructor in Brightspace, and before instructors begin setting up the course.
Allow up to 72 hours for the merge process to be completed.
Note that Brightspace does not have a process for instructors to individually backup course offerings with user data intact. All courses and related student data remain on servers affiliated with D2L and are managed and backed up administratively by D2L. Courses will be maintained on the server as long as MSU-Bozeman continues to contract with D2L.
Instructors can use the Import/Export/Copy Component function in D2L to export a downloadable copy of a course's content, but no student data is exported when this action is performed.
Grades can be exported from the Grades area for retention and filing with a department.
When an instructor makes a course active, the course becomes visible and accessible to learners between the start and end dates of the course within a term.
Email in Brightspace is both internal and external to the system. Mail can be forwarded out and users can receive messages from external mail servers.
Learner, instructor, and course information in Brightspace gets imported in an overnight feed from Banner.
The Incomplete role in Brightspace can be assigned to a learner when requested by an instructor.
When the 'incomplete' role is assigned to a student role in Brightspace, the 'incomplete' designation extends access for the learner into the course to which the Incomplete grade is associated regardless of term (normal student role accounts cannot see past terms in Brightspace).
Learners can petition to have their grade(s) rendered as an "Incomplete" with the intention of completing the grade at a later date. Incomplete grades (i-grade) are assigned by instructors in their courses. After appropriate paperwork is lodged with the Registrar the instructor can send an email to email@example.com requesting that an incomplete be assigned to the learner.
Instructors need to put this information in the request email:
- course rubric with section (example: AGED 140US-001)
- course title (example: Leadership Dev For Agriculture)
- course CRN: XXXXX (example: 54321)
- learner first/last name and last 4 of the student ID number (example: Joseph Smith; -XXXX1234)
Ecat Team staff will submit the information and the role for the learner will change from 'student' to 'incomplete' after Banner updates Brightspace during the nightly update job. When the incomplete is resolved, the learner's role will automatically change back from 'incomplete' to 'student' after Banner updates Brightspace during the nightly update job.
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