Instructor Frequently Asked Questions
- Do I have to request my course offerings for upcoming terms?
- When will my courses show up for the next term?
- How do I make my course visible to students?
- What if a course that I am teaching doesn't show up in MyCourses after that term has been loaded?
- How do I give another instructor or a TA access to my course?
- I teach multiple sections of a course and would like to have them appear as one course - how do I do that?
- How do I make a backup of my course?
- How do I make my course active in order for the students to access it?
- Can I forward my mail out of Brightspace LE?
- How do Banner and Brightspace LE work together to set up my classes?
- How do I set up an incomplete for a student in Brightspace LE?
Note: Desire2Learn has been renamed Brightspace. It is still called D2L as well.
All credit courses are provisioned in Brightspace LE - instructors do not need to submit a course request for credit courses. However, an instructor may choose to request a Master or Practice course offering for creating/saving course content outside a given semester or to test out Brightspace LE features not yet utilized. Instructors have on-going access to any Master or Practice courses requested and built.
To request a master and/or practice course, instructors should use this online form Request a Brightspace LE Course Offering. Please allow 5-7 business days for request processing.
Course offerings for upcoming terms will typically be provisioned within a few weeks
after registration begins for that term. Once the next term courses are loaded, instructors
will see credit course offerings in the MyCourses widget under the header for the
appropriate term. Student enrollments are updated nightly from Banner. Read more about
terms: Terms, Start and End Dates
When instructors make a course active, the course becomes visible and accessible to students between the start and end dates of the course. A tutorial on how to make a course active is available: How to Activate Course
The course and enrollment information in Brightspace LE comes from what is in Banner.
Instructors must be listed as the "Instructor of Record" in Banner for courses to
automatically appear to the lead instructor(s) of any credit course offering. Instructors
should work with the department and the Registrar's office to have "Instructor of
Record" information correctly reflected in Banner. Note that multiple "Instructor
of Record" accounts can be associated with any credit course offering via Banner.
Note also that lead instructors can add a co-instructor into a course. Here is a tutorial
explaining how to enroll users: Add Participants to a Course
For directions on how to add another instructor or TA to your course see the tutorial:
Add Participants to a Course
Yes! To request a merge, instructors should send an email to email@example.com with the Course Rubric, Course Number, Course Sections and Course Title that need merged. Instructors can copy the information from the MyCourses Widget and paste into the email. Ecat Team staff will set up the course sections to be merged into one cross-listed course offering. Once the courses are merged (the title will include CL for "cross-listed"), the instructor will have access to and work in the merged course offering. It is best to request the merge before entering any content into the course offerings that will be used to create the merged course.
Note: The best time to request a merge is at the front end of the semester, after all course offerings display in the “My Courses” widget in Brightspace LE, and before instructors actually work at setting up the course.
Brightspace LE does not have a process for instructors to individually backup course offerings with user data intact. All courses remain on servers affiliated with D2L and are managed and backed up administratively by D2L. Courses will be maintained on the server as long as MSU-Bozeman continues to contract with D2L.
Instructors can use the export function to make a copy of a course's content but no student data or participation is exported or transferred. Grade sheets can be exported from the Grades area for retention and filing with a department.
When instructors make a course active, the course becomes visible and accessible to
students between the start and end dates of the course within a term. For information
on making a course active, see the tutorial Make a Course Active
Yes. Email in Brightspace LE is both internal and external to the system. Mail can be forwarded out and users can receive messages from external mail servers. For more on Brightspace LE email go here: Brightspace LE Email
Student, instructor, and course information in Brightspace LE is imported in an overnight feed from Banner. This requires care in creating information in Banner and patience in being able to access that information as it makes it's way to Brightspace LE. For more expanded information on this topic, including handy points to know, see Brightspace LE and Banner Information
The Incomplete role in Brightspace LE can be assigned to a student in Brightspace LE at the behest of their instructor. When an 'incomplete' role is assigned to a student role in Brightspace LE the 'incomplete' designation extends access for the student into the course in which the Incomplete grade is associated regardless of term (normal student accounts cannot see past terms in their "My Courses" widget on their "My Home" page in Brightspace LE).
Students can petition to have their grade(s) rendered as an "Incomplete" with the intention of completing the grade at a later date. Incomplete grades (i-grade) are assigned by instructors in their courses. After appropriate paperwork is lodged with the Registrar the instructor can send an email to firstname.lastname@example.org requesting that an incomplete be assigned to the student.
Instructors need to put this information in the request email:
- course rubric with section (example: AGED 140US-001)
- course title (example: Leadership Dev For Agriculture)
- course CRN: XXXXX (example: 54321)
- student first/last name and last 4 of the student ID number (example: Joseph Smith; -XXXX1234)
Ecat Team staff will submit the information and the role for the student will change from 'student' to 'incomplete' after Banner updates Brightspace LE during the nightly update job. When the incomplete is resolved the student's role will automatically change back from 'incomplete' to 'student' after Banner updates Brightspace LE during the nightly update job.