An explanation of the roles that are available to Instructors who wish to enroll additional participants into their course(s).

Overview: The Brightspace LE learning management system used by MSU features automatic course provisioning whereby all courses listed in the Banner system are automatically created and available for use by MSU instructors.

Additionally, Brightspace LE has enrollment capability built in to the learning management system itself so that Instructors are able to enroll participants into their Brightspace LE course offering according to need. Additional participants can be enrolled into courses utilizing one of the six role types described below.

Instructor Role Course Assistant Role Student Role
Audit Role Librarian Role Reviewer Role

 

Instructor: for making a course available to a user with instructional responsibilities

  • Content – can add/remove/organize Modules and Topics
  • Discussions – can create/remove Forums and Topics, create private discussion groups and post messages
  • Dropbox – can create /remove new folders and link to gradebook
  • Quizzes – can create/remove quizzes and question library
  • Classlist – can view classlist and enroll/unenroll students, audit, course assistants and instructors
  • Grades – can view, add/remove and release student grades
  • Groups – can create/remove groups and give private access to dropbox, discussion and locker
  • Chat – can create/remove and participate in chats
  • Surveys – can create/remove surveys and question library
  • Checklist – can create/remove checklists
  • Edit Course – able to effect all areas of the course... for example: build content areas, create discussion areas, access and create items in the Grades area
  • Course Offering Information – can activate a course
  • Import/Export/Copy Components – can import/export/copy to and from org units
  • Manage Files – upload/download, cut/copy/paste, delete, zip/unzip

Note that the "Instructor" role gives full ability to the enrolled participant regarding design in the course including access to all functions in the "Manage Files" area, all course Editing functionality, and access to the Grades area and related functions. Typically, the Instructor role is reserved for participants that are working in the course offering in a co-instructor capacity. Instructor role can see past terms and courses that have not been made active.

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Course Assistant: for making a course available to Course Assistants

At the Course Level:

  • Content – can view content
  • Discussions – can post messages
  • Dropbox – can grade submitted assignments
  • Quizzes – can preview quizzes, grade submitted quizzes, reset attempts, view quiz setup and export to grades
  • Classlist – can view classlist
  • Grades – can view and enter student grades
  • Groups – can view groups
  • Chat – can participate in chats
  • Surveys – can view survey reports (if instructor releases them to CA role)
  • Checklist – can view checklists

Typically, Instructors restrict enabling this role only to users with appropriate access at the university level – for instance, Instructors will usually enroll only participants who have been identified as an official Course Assistant (AKA Teaching Assistant) assigned to the course. Note that Course Assistant accounts can see and edit the Grades in the class! Course Assistant role cannot see courses in past terms but can see courses that have not been made active.

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Student: enrolled in courses at a student level from Banner

  • Content – can view content
  • Discussions – can view/post messages
  • Dropbox – can submit files to folders released to them by the instructor
  • Quizzes – can take quizzes released to them by the instructor
  • Classlist – can view classlist
  • Grades – can view their own grades
  • Groups – can view group information
  • Chat – can participate in chats
  • Surveys – can take surveys released to them by the instructor
  • Checklist – can see checklists

Student role is restricted to participating in current term course offerings that he/she is enrolled in and have been made active by the instructor of a course.

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Audit: a role used when auditing a course

  • Content – can view content
  • Discussions – can view/post messages
  • Dropbox – can submit files to folders released to them by the instructor
  • Quizzes – can take quizzes released to them by the instructor
  • Classlist – can view classlist
  • Grades – cannot access the grades area
  • Groups – can view groups
  • Chat – can participate in chats
  • Surveys – can take surveys released to them by the instructor
  • Checklist – can see checklists

Differences between the Student role and the Audit role:

A student auditing the course does not receive credit for the course though they can participate at the level of a student. MSU states:

"Registered students may, with the permission of the instructor, audit a course and earn zero credit. A student must submit a signed Add/Drop form, by the 10th semester day, indicating the course is for audit. Auditors pay the same fees as students enrolled for credit." (from the "MSU Online Catalog -Taking Courses for Zero Credit")

Using an Audit role can also serve to distinguish users in a course from student accounts. When enrolled as an "Audit" role, participants appear in the classlist with their role listed as Audit – not Student. The Audit role can also be used for individuals in the course who are participating as librarians, tutors, guests, or general support personnel.

Audit role is restricted to participating in current term course offerings that he/she is enrolled in and have been made active by the instructor of a course.

Note: Individual accounts entered into a Brightspace LE course as Audit role, whether emanating from Banner or in the system as a guest, cannot be graded and will not show up in the Grades area.

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Librarian: for making a course available to Librarian personnel

  • Content – can view content
  • Discussions – can post messages
  • Dropbox – can grade submitted assignments
  • Quizzes – can grade quizzes and and work in question library
  • Classlist – can view classlist
  • Groups – can view groups
  • Chat – can participate in chats
  • Surveys – can view survey reports (if instructor releases them to Librarian role)
  • Checklist – can view checklists

Typically, Instructors restrict enabling this role to librarians at the university level. The role is very similar to the Course Assistant role with the exception of being able to see or interact with the Grades area. Librarian role participants appear in the classlist with their role listed as Librarian.

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Reviewer: enrolled in course offerings at reviewer level

  • Content – can view content
  • Discussions – can view messages; cannot post messages
  • Dropbox – can access dropbox folders; can submit files to folders
  • Quizzes – can view quiz list, preview quizzes, and see tabs used for set-up/editing of quizzes
  • Classlist – can view classlist
  • Grades – cannot access/view grades area
  • Groups – can view group information
  • Chat – can participate in chats
  • Surveys – can take surveys released to them by the instructor
  • Checklist – can see checklists

Reviewer role has no power to change anything (except for an ability to access the dropbox function - necessary if the role wants to be able to see how dropboxes are set up) but can be added into courses that are in past (and other) semesters. Instructors can add this role into their courses to allow individuals to see course content and see how the course is set up but Reviewer role individuals are unable to make changes to the course offering or see the grades area. Reviewer role participants appear in the classlist with their role listed as Reviewer. Reviewer role can see past terms and courses that are active.

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To learn how to enroll participants into a course in Brightspace LE go here:
How to enroll a user into a course (add participant)

If you find you have a need for a specific role that is not detailed on this page don't hesitate to contact Ecat Team Staff at MSU-Bozeman and inquire.

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