About Terms, Start and End dates, Instructor of Record, Term Naming

 

Terms Start/End Instructor of Record Term Naming

Automatically provisioned D2L courses are made available to the "Instructor of Record" listed in Banner via dates that correspond to terms. When instructors make a course active, the course becomes visible and accessible to students between the start and end dates of the course within a term.

Terms

In most cases, "terms" (typically aligned with semesters Fall, Spring, Summer) determine when courses appear on an individual's "My Home" page. Course offerings for automatically provisioned courses will be visible to instructors within a few weeks after registration begins for an upcoming term. Once the upcoming term courses are loaded into the D2L system, instructors can access their courses via the "My Courses" widget or via the "Select a course..." area on the mini-bar.

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Start and End Dates

Start and End dates are established for a course within a term. Registered students can access a course between Start and End Dates. Students can access at the Start date of a course offering only if the course is made active. Instructors must make a course active before students can gain entrance to the offering. Note that instructors can make their course active earlier than a start date but students will be unable to access until the start date arrives.

To check the Start and End Dates of a course instructors can access the "Course Offering Information" page from the "Course Admin" area. Course Start and End Date information appears on the "Course Offering Information" page.

Caution! Instructors may not wish to make their course inactive once the term begins unless students are made aware that this is going to occur ahead of time - it can cause great confusion! There are many other ways to “hide” aspects of a course as opposed to making the entire course disappear.

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Instructor of Record

The "Instructor of Record" is the instructor that a department has identified in Banner as being the instructor that is officially teaching a course offering. The course and enrollment information in D2L comes from what is in Banner. When an automatically provisioned course offering is created in D2L the instructor of record information is associated with the course offering. Instructors should work with their department and the Registrar's office to have instructor of record information correctly reflected in Banner.

Individuals who are a co-instructor and not listed as an Instructor of Record for the course should have the Instructor of Record enroll the co-instructor into the course as an instructor role. Note also that Banner supports having multiple Instructor of Record affiliations for any course, so individuals can work with their department to make sure multiple Instructor of Record listings are in place should multiple instructors need access to a course.

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About term naming

In D2L the courses are provisioned and updated from the Banner system. Banner system course naming protocols use a specific code to identify what semester a course is associated with, and this code also appears in the course "Code" that is displayed in D2L.

In Banner, to describe a semester, a 2-digit code (as below) is appended to a year (rendered yyyy).

  • 30 = Spring semester
  • 50 = Summer semester
  • 70 = Fall semester

Example:

A history course offered in the Fall of 2012 looks like this:

Brightspace screenshot - course rubric described

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NOTE: What dialogue box windows look like and how dialogue box windows and browsers interact is dependent upon the operating system and browser being used. The screenshots in this tutorial may differ from the screen that the user is viewing when performing the actions described in this tutorial.

CD (Daylight version)