Department of Health & Human Development
Montana State University
PO Box 173540
Bozeman, MT 59717-3540
Tel: (406) 994-3242
Location: 218 Herrick Hall hhd@montana.edu
Travel Information
Important information for all traveling faculty and staff!
Please familiarize yourself with the rules and regulations pertaining to travel. Failure to comply, may result in loss of reimbursement.
In-State and Out-of-State Travel
It is mandatory that prior to any type of travel, whether by car or plane that an In-State and Out-of-State Justification/Advance Form form be filled out and handed in to Lynn Marlow, located in 219 Herrick Hall a minimum of 2 weeks prior to departure. Please remember all out-of-state travel, regardless from which account the travel is being paid, has to be approved by the department head and the dean.
The In-State and Out-of-State Justification form can be also accessed in the right-hand column.
In-State and Out-of-State Justification/Advance forms will not be accepted after the travel has been completed. These must be submitted PRIOR to travel.
Cash Advance
If you are requesting a cash advance the justification form needs to be turned in to Lynn Marlow (219 Herrick Hall) a minimum of 3 weeks prior to your departure date. We cannot guarantee a cash advance if your request was not submitted within this time frame.
Please note that you can receive 80% of meals and lodging and 100% of your registration fees in the form of a cash advance. The remaining 20% will be reimbursed to you when you return. Remember - you will need to fill out a Travel Expense Voucher within 10 days of your return if you received a cash advance. University Business Services will not make any exceptions.
Purchasing Airline Tickets - NEW information!
State travel policy now requires travelers to use the purchasing card (department credit card) for individual employee airfare purchases. Our department has chosen to use a local travel agency to book and purchase all airline tickets for our faculty and staff. Effective immediately, the Travel Station will be responsible for all bookings. Please contact them at 587-8747 to book your ticket(s).
Immediately Following Your Return
Once you have completed your travel please follow the steps below.
1. Fill out a Travel Expense Voucher. (located on the left hand navigation bar)
2. Be sure to attach all receipts.
3. Sign the bottom of the form and turn in to Lynn Marlow (219 Herrick Hall) within 30 days. Remember - you will need to fill out a Travel Expense Voucher within 10 days of your return if you received a cash advance. University Business Services will not make any exceptions.
Request For Personal Absence
The Request for Personal Absence form only needs to be filled out if you will be gone for personal reasons during your academic year contract.
