Advertising Checklist

Use the Advertising Checklist to learn about avenues to advertise on and off-campus for your club, event or program.

Equipment Check-Out Request

Registered Student Organizations are eligible to check-out the following equipment, free of charge:

  • 3 Tables
  • 4 Sandwich Boards
  • 2 Projectors 
  • 1 Cash Box
  • 2 Canopies 
  • 2 Attendance Clickers 

Please fill out the Equipment Check-Out Request Form at least 48 hours before your event.

Filling out this form is not your confirmation of reserving the equipment. You will receive an email to confirm your reservation. Please contact Casey Wolfe at 406-994-6865or casey.wolfe@montana.edu with questions.

Club Graphics

The OSE hires student graphic designers to produce graphics for OSE events and programs. Our graphic designers are also available to clubs, giving student organizations the opportunity to promote their activities and missions throughout campus and the community. Visit the Club Graphics page to learn more! 

Poster Distribution Service

Each week, we distribute student organization posters across campus. To take advantage of this service, bring 50 printed posters to SUB 222 by the weekly deadline. 

Fall 2019 Deadline:  Tuesdays at 12pm
50 posters to SUB 222

Don't want to use our service?  Take a look at the poster distribution list for locations you can distribute club posters yourself.

Poster Policy

  1.  All Registered Student Organizations have access to the free poster delivery service through the Office of Student Engagement.  To ensure distribution, the Student Organization must:
  • Include the following information on all posters.  If this information is not shown on posters, we will not distribute them.
    • Name of group that is sponsoring the event, i.e. “Sponsored by the Recycling Club.”
    • Contact information of group (phone or email minimum, website if available)
    • What the event is and reason/description
    • Time of event or program
    • Date of event or program


poster tutorial

 

  • Events with alcohol or at establishments that serve alcohol:
    • In order to post in the residence halls, your event must not mention alcohol nor be held at an establishment that serves alcohol.
    • Events where alcohol is served must include a responsible or non-use message (i.e., "IF YOU DRINK, DON’T DRIVE").
  • To avoid your organization printing posters that do not meet the requirements, please submit an original for us to approve FIRST, then make the copies.
  • Club must make own copies. OSE is not responsible for printing costs.
  • Posters must not be larger than 11” x 17”.
  • Submit the correct number of posters (50):
    • 50 for all across campus (Please note Residence Life has their own poster policies. Visit the Reslife webpage to review the Residence Life poster policies)
  • Submit the posters by the set deadline to OSE.
    • Bring to 222 SUB.
    • Posters must be submitted by the deadline in order to be distributed that week.
    • Plan to submit your posters at least two weeks before the advertised event.
  • Advertise appropriately:
    • Avoid lewd, sexually explicit or obscene advertising as stated in MSU Policies and Procedures.
    • Advertising of drinking games is prohibited as stated in MSU Policies and Procedures.
    • Reference to alcohol in advertising to be distributed on-campus must not dominate the space of the event advertised and should be accompanied by a non-use message such as “Know when to say when.”
    • The acceptance of the poster is at the discretion of the Office of Student Engagement. 
  1. We only distribute posters for currently Registered Student Organizations.
    • Exception: If a student would like to start a group and does not have the minimum of 10 members to start a new student organization (or re-start an inactive group), OSE will make 50 copies of a flyer (must be made by student) and distribute.  This will only be done one time by OSE per academic year.
  1. Please see Event Planning resources on the OSE website for further guidance on flyers, such as where to have them printed, tips to catch attention, etc.
  2. Organizations are not allowed to post posters outside of established bulletin boards or other advertising areas.  No posting on buildings, light posts, trees, cars, bikes, etc.
  3. We will not print posters for clubs, but you can utilize Blank Canvas through the Bookstore. Their prices can be found by following this link.

Digital Signage 

Strand Union TV

The OSE secured space in the SUB Union Marketplace for digital signage (TV). This space will be reserved for OSE events/programs and REGISTERED Student Organizations.  Keep in mind the following policies:

  • JPEG or PNG only files will be accepted. Landscape ONLY!
  • Minimum dimensions:  1600 x 725 px
  • Submissions can be submitted by filling out the SUB Digital Signage Submission Form.
  • Submission does not guarantee approval.  Approval is at the sole discretion of the OSE.
  • If approved, please allow 3 working days for the OSE to include the submission in the signage rotation.
  • Submissions making any mention of, or inference to alcohol, drugs, or tobacco either implied or explicit, will not be approved.
  • Posters which contain nudity, foul language, or a message degrading to others, either implicitly or explicitly, based on race, gender, religion, disability, gender identity or sexual orientation or otherwise in violation of the University non-discrimination policies will not be approved.
  • Submissions will remain on the digital display for a maximum of 7 days or 1 day after the event.
  • Submissions for reoccurring events and meetings can only be submitted once a semester.
  • If your club sponsoring an event, please make sure the logo and contact information is on the graphic.

ASMSU TV (outside SUB 221)

This space will be reserved for advertising events/programs.  Keep in mind the following policies:

  • JPEG or PNG only files will be accepted. Portrait ONLY!
  • Max. dimensions:  11x17 inches
  • Submissions can be submitted by filling out the ASMSU Digital Signage Submission Form.
  • Submission does not guarantee approval.  Approval is at the sole discretion of the OSE.
  • If approved, please allow three working days for the OSE to include the submission in the signage rotation.
  • Submissions making any mention of, or inference to alcohol, drugs, or tobacco either implied or explicit, will not be approved.
  • Posters which contain nudity, foul language, or a message degrading to others, either implicitly or explicitly, based on race, gender, religion, disability, gender identity or sexual orientation or otherwise in violation of the University non-discrimination policies will not be approved.
  • Submissions will remain on the digital display for a maximum of 7 days or 1 day after the event.
  • Submissions for reoccurring events and meetings can only be submitted once a semester.

Solicitation/Advertising in Residence Halls:

Please visit the MSU Residence Life website for more information on soliciting and advertising in the residence halls.