Student Organization Advisor Resources
The following information is to assist Student Organization Advisors and Field Trip Advisors at MSU-Bozeman understand and know the requirements/resources for the Clery Act, Title IX and Students of Concern.
|Clery Act||Title IX||Students of Concern|
As a student organization advisor, you must report certain criminal offenses that take place on campus when a student brings to your attention.
No person shall on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any academic, extracurricular, research, occupational training, or other education program or activity operated by the university. Sexual harassment and sexual assault are forms of discrimination on the basis of sex.
All university employees are required to report to MSU whenever they learn about sexual harassment or sexual misconduct involving students. The reports are made to the Title IX Coordinator: Office of Institutional Equity, 406.994.2042, firstname.lastname@example.org , 114 Montana Hall.
A person of concern is any individual who demonstrates disruptive or problematic behavior,
expresses personal difficulties, exhibits mental or emotional instability, or otherwise
causes another member of the campus community to feel apprehension for their safety
or for the safety
The MSU Dean of Students welcomes Students of Concern reports to help these students.
Reporting a student of concern is not a requirement, however, highly recommended to assist our students.
|Report Form||Report Form||Report Form|
Office of Clery Compliance
Office of Institutional Equity
Office of the Dean of Students
In 1986, Jeanne Clery was raped and murdered in her dorm room by another student she did not know. In 1990, Congress approved the Crime Awareness and Campus Security Act, later renamed the Clery Act, which took effect in 1991. The Clery Act is a federal mandate requiring all institutions of higher education (IHEs) that participate in the federal student financial aid program to disclose information about crime on their campuses and in the surrounding communities. Campuses that fail to comply with the act can be penalized with large fines and may be suspended from participating in the federal financial aid program. View the MSU Annual Security and Fire Safety Report.
Clery Responsibilities of advisors
Part of your role as a student organization advisor or field trip advisor is to serve as a Campus Security Authority (CSA). Club advisors are considered CSA’s due to their involvement with student activities.
What does that mean?
- Our institution is required to disclose statistics concerning the occurrence of certain criminal offenses.
- You must be trained/informed about these offenses and how to report them appropriately.
- In a nutshell, we want you to know what crimes are considered under the Clery Act and how you would go about reporting them if they are reported to you.
How do I fulfill my training requirement as an advisor?
As a Campus Security Authority, you are required to complete annual Clery training.
Please email email@example.com to retrieve your login and password to access the 20-minute training video. Once you have completed the training, the Clery compliance office will be notified.
You must watch this video once, annually.
What am I Required to Report?
The Clery Act requires the college to collect and report statistics on the following crimes. Detailed definitions can be found on the Clery Crime Definitions page.
- Non-negligent manslaughter
- Forcible sex offenses
- Non-forcible sex offenses
- Aggravated assault
- Motor vehicle theft
- Domestic violence
- Dating violence
If any of the offenses listed were motivated by bias (race, gender, religion, ethnicity, sexual orientation, gender identity, national origin, disability) PLUS:
- Larceny (theft)
- Simple assault
- Damage/destruction/damage of property
Arrests or disciplinary referrals for:
- Weapons (possessing, carrying, etc.) law violations
- Drug law violations
- Liquor law violations
How do we Report Crimes?
For an urgent issue, contact campus police 994-2121. Even if a reporting party wishes to remain anonymous, there may be some crimes reported to a Campus Security Authority that would require the college to issue an alert or emergency message (when the crime indicates continuing threat to the community).
For non-urgent notifications, complete a Clery Crime Reporting Form within two business days.
When interacting with a crime reporting party, CSAs need to gather incident information that would provide sufficient detail to properly classify the incident. CSAs should not investigate the crime or attempt to determine whether a crime, in fact, took place. When in doubt, a CSA Crime Reporting Form should be completed.
What Information to collect
- On campus location or building.
- Detailed location (inside building, outside building, cross streets, etc.)
- Date & time incident occurred.
- When the person reported it to you.
- Detailed description (nature of the crime)
- Identities of any known suspects or witnesses
- If informed about a crime or incident, you must report.
- Include reports from a witness, third party, victim or offender.
- Share the information as related by the person.
- CSAs are not responsible for determining whether a crime occurred; it is not your responsibility to find the perpetrator.
- Detailed information will help correctly categorize the Clery crime.
- Tell the person who disclosed the crime that you must share the information for reporting purposes.
- Responsible Employees must report all Title IX offenses
- Help connect the person to available options and resources
- When in doubt, REPORT!
- Encourage them to seek the resources of Campus Police, Health Services, Counseling Services, Dean of Students and other resources.
Are there any times when I do not need to Report an Incident?
If the incident disclosed to you occurred before the student came to campus, during a non-college period (such as spring break, vacation, etc.), or during recreation time not organized by the college (visiting a party at another campus, dining at a restaurant off campus, etc.) you do not have to disclose the incident as a Clery incident. However, Title IX requirements may be triggered.
Examples of Clery Situations
You are the advisor to the Outing Club. A student in the club asks if they can talk to you. That student tells you they were sexually assaulted last weekend along a roadway on campus. The student didn't see the person coming and they pulled the student into the bushes. You are acting in your role as a Campus Security Authority and need to bring the sexual assault to the attention of Campus Police. Because this incident poses a threat to the safety of other students and employees on campus, you should contact Campus Police as soon as you know enough information so Campus Police can issue a timely notification.
You are on the faculty. After class, you ask a student to come see you because the student is behind on a number of assignments. While talking to the student, the student discloses that two weeks ago they were sexually assaulted in their dorm room and that has made it hard to do any of their work. In this situation, you are not acting in a role with "significant authority for student activities," and you are not required to report this situation for Clery purposes. HOWEVER:
- You have TItle IX responsibilities. Please refer to those procedures for more information.
- If the assault was a random incident that poses a threat to others in the community, we encourage you to share what details with Campus Police so they can make a determination as to whether or not a community notification should be issued.
- You should encourage the student to report the incident to Campus Police (if they are willing) and to the Title IX Coordinator. Both authorities can assist students in obtaining additional resources to help them cope with the incident. Students reporting incidents to Campus Police DO NOT have to press charges.
- Any campus employee informed of an allegation of sexual violence involving a student must promptly notify the Title IX Coordinator.
- All MSU faculty and staff have been given the duty of reporting incidents of sexual harassment /misconduct (or any other misconduct by students to the Title IX Coordinator)
- A Sexual Misconduct/Violence Reporting Form should be completed and submitted at: http://www.montana.edu/titleix/index.html
- In order to promote student safety and wellness, the Campus Safety and Welfare Team through the Dean of Students addresses behaviors that are disruptive or concerning and may include mental health and/or safety issues.
- Please visit www.montana.edu/deanofstudents Student Safety and Welfare for more information or to report a concern.
University Police: 406.994.2121
VOICE Center 24/7 Support Line: 406.994.7069
MSU Title IX Coordinator: 406.994.2042
MSU Clery Compliance Coordinator: 406.994.2826
Counseling & Psychological Services: 406.994.4531
Office of the Dean of Students: 406.994.2826