Montana State University

Funding Instructions

Mass Funding

Mass Funding Application 2014-2015

Application Deadline: March 25th at Noon

General Information

  • To be eligible to apply for Mass Funding:
    • At least ONE member (prefer leadership) MUST attend ONE of the following Mass Funding Information Sessions hosted by the Office of Activities & Engagement.  If your club is not represented at one of these sessions, we will NOT accept your application.  Even if you have received funding before, you MUST attend. 
      • February 18th, 5-6pm, SUB Procrastinator Theater
      • February 26th, 12-1pm, 233 SUB
      • February 27th, 12-1pm, SUB Procrastinator Theater
      • March 3rd, 6-7pm, 235 SUB
    • Your student organization MUST have received funding (Mass OR Rolling) in the past (prior to the March 25th deadline).  This is not just during the 13-14 academic year, ANYTIME in the past.  If you are unsure if you have received funding in the past, contact OAE at clubs@montana.edu and they will find out. Reminder if you currently have Mass Funding (during 13-14 year), you must apply for 2014-2015 Mass Funding .
    • Your student organization MUST be currently registered as a student organization with the Office of Activities and Engagement BEFORE you submit your application. 
  • The Mass Funding application is applying for funds for the 2014-2015 academic year. Your request must include expenses that will take place between July 1st, 2014 and June 30th, 2015.
  • Your request must total OVER $1,000.
  • Only one Mass Funding application will be accepted from each registered student organization.  Please plan for the entire academic year when applying for funds.

Mass Funding Application Process

Step 1: Attend Mass Funding Information Session. At least one representative must attend one of the following sessions in order for you to be eligible to apply for Mass Funding.

    • February 18th, 5-6pm, SUB Procrastinator Theater
    • February 26th, 12-1pm, 233 SUB
    • February 27th, 12-1pm, SUB Procrastinator Theater
    • March 3rd, 6-7pm, 235 SUB

Step 2:  Submit Application. Submit the Mass Funding application by March 25th, 2014 at Noon. Applications should be submitted via email to clubs@montana.edu.

Your application must also be accompanied by an email from your club advisor simply stating:

    1. Your Student Organization Name.
    2. They have read this application, and given you feedback on your Mass Funding application.
    3. They, as your club advisor, support this request. 

Step 3:  Application Review.  The Registered Student Organization Funding Board will meet to decide on funding allocations.  Clubs do not attend this meeting. Organizations will be notified within two weeks of the Funding Board meeting if their funding application was approved and the total amount awarded. Funding Board will meet on April 12th, 2014.

Step 4:  Attend Mass Funding Orientation.  A representative from your organization (preferably Leader and/or Treasurer) must attend the Mass Funding Orientation, which will be held in September 2014. The Office of Activities & Engagement hosts this session to help your club learn the process for spending your allocated money.

Additional Responsibilities of Mass Funding Recipients:

  • Clubs who receive Mass Funding must send at least two club representatives to be part of the Day of Student Recognition selections. This is held every March.
  • Send at least one club representative to the one-day Student Organization Leadership Conference which will be held in October. This is a free event open to all clubs and will be held on the MSU campus.

Rolling Funding

There is no more Rolling Funding available for the 13-14 academic year. We will re-open it up in the Fall of 2014.

Rolling Funding Application Process

Step 1:  Submit Application.  Fill out the Rolling Funding application by the set weekly deadline.  The funding proposal must be SUBMITTED a MINIMUM of two weeks before the funding is needed.

Step 2:  Application Review.  The Registered Student Organization Funding Board will meet to decide on funding allocations.  Clubs are permitted to send a representative to the Funding Board meeting.  Organizations will be notified within one week of the Funding Board meeting if their funding application was approved and the total amount awarded.

Step 3:  Attend Spending Orientation.  A representative from your organization (preferably Leader and/or Treasurer) must attend a meeting with the Office of Activities & Engagement after you have been notified of funding approval to learn the process for spending your allocated money.

Basic Rules

  • You may request UP TO $1,000
  • Must not have received Mass Funding this past spring.
  • Please read the RSO Funding Policy document at the bottom of this page.
  • CANNOT fund programs or events that have already occurred. 
  • RSO Funding Board will meet once a week, beginning the second week of fall classes.  If your application is turned in by the weekly deadline, your application will be reviewed at the next RSO Funding Board Meeting.  You will be notified within one week by email of the RSO Funding Board meeting if your request was approved or denied.  The Funding Board will not meet during university holidays or breaks.  Your application will be accepted over breaks, but will take longer to review.
  • Your funding need must take place before June 2014.
  • Only one Rolling Funding application will be accepted each academic year from a single registered Student Organization.  For example, you may not submit one application for $500 and a second application for a second $500 thus totaling the maximum allocation of $1,000.  Please anticipate your needs over the course of the academic year and submit a single application.
  • Your student organization MUST be currently registered as a student organization with the Office of Activities and Engagement BEFORE you submit your application.  This is an annual registration process.  If your group has not registered yet this academic year, find an application HERE.

Matching Fund

We no longer have Match Funding available.

Matching Fund Guidelines-MUST READ BEFORE APPLYING!

In addition to Mass & Rolling Funding, we are excited to announce a Matching Fund pool for registered student organizations!  This will be a pilot year for the program and have up to $12,000 to allocate in this pool.  The purpose of the Matching Fund is to support registered student organizations in their funding needs as well as encouraging external fundraising.  The maximum amount a club can request be matched is $500.  By applying for $500, a club is committing to fundraise an additional $500.  This is available to any registered student organization that has received funding in the past.  Even if you currently HAVE funding (either Rolling or Mass) this academic year, you are still eligible to apply!

Matching Fund Application Process

Step 1:  Submit Application.  Fill out the Matching Funding Pool application by the set weekly deadline.  The funding proposal must be SUBMITTED a MINIMUM of two weeks before the funding is needed.

Step 2:  Application Review.  The Registered Student Organization Funding Board will meet to decide on funding allocations.  Clubs are MUST send a representative to the Funding Board meeting.  Organizations will be notified within one week of the Funding Board meeting if their funding application was approved and the total amount awarded.

Step 3:  Attend Spending Orientation.  A representative from your organization (preferably Leader and/or Treasurer) must attend a meeting with the Office of Activities & Engagement after you have been notified of funding approval to learn the process for spending your allocated money and the details of how the Matching Fund will work.

REMINDER: Even if you HAVE funding this academic year, you are eligible to apply for the Matching Fund.