Annual Registration

Annual Registration

Groups that want to be recognized as an official Registered Student Organization at MSU, must complete the registration process once each academic year. For returning clubs, in order to keep your registration status active from 2014-2015, you MUST register by September 30th, 2015.  Clubs can register at any time throughout the year, however.  The deadline is just to keep your registration status active from the previous year.  Click on the button below to begin.

Club REgistration

If you did not submit your Student Organization Roster in this online form, please download HERE:

Officer/Leader Update

Officer/Leader Update Form: Please complete this if you have new leadership during the academic year after your club has already registered.  DO NOT DO THIS UNTIL AFTER YOU COMPLETE THIS YEAR'S REGISTRATION!

Recognition Criteria

In order for the Office of Activities & Engagement (OAE) to recognize a student group, the following minimum standards must be met:

1. Have a clearly defined purpose/mission. 

2. Submit an updated and complete registration application (link found at the top of this page) annually (RSO status of existing clubs is good until Sept. 30 of the following academic year). Completion of the application does not guarantee registration approval. 

3.  All executive positions (President ,VP, etc.) must be held by currently enrolled MSU-Bozeman students.  No non-students can hold these positions.

4.  Minimum of 10 members is required, 80% of your overall membership MUST be currently enrolled students of MSU-Bozeman.  Please note, however, that if your group is a club sport, 100% of your members must be registered, fee-paying students. Please contact Campus Recreation at 994-6313 for more information.

5.  Your organization must have a designated staff or faculty advisor who is employed by MSU at least part-time.

6.  The group may not exist to make a profit of any kind.

7.  Your group must comply with University policies and regulations pertaining to organizations, including contents of the Registered Student Organization Manual.

If you do not meet these criteria, please do not begin the registration process until all above criteria are met.

How to Become a Registered Student Organization

1. Submit a completed Registered Student Organization (RSO) registration form form found at the top of this page.

2. Please allow up to 3 working days for the OAE office to process and approve the registration. OAE will send an RSO confirmation email to the listed president and club advisor that your group is registered and will also attach an official “RSO Letter” that you can use as proof of registration. Your RSO Letter is your group’s "identification" for free room use in the Strand Union (as long as your group is NOT charging an entry fee or taking up donations or dues on a regular basis), court and field reservations for athletic organizations, SUB advertising space, and the reservation of any academic spaces for club use.  

3. Visit our student organization directory to see your RSO listed!

New Student Organizations

We have a whole page dedicated to new student organizations, please CLICK HERE.

Benefits of Being Recognized

  • Free use of University meeting rooms and facilities (certain areas and types of events may have rental fees).
  • Free use of SUB mailbox (based on availability).
  • Free use of club locker space (based on availability).
  • Inclusion on the RSO list on the OAE website to allow others to view your club information.
  • Inclusion on the RSO listserv hosted by OAE.
  • Ability to participate in the bi-annual Involvement Fair to recruit members.
  • Use of the Office of Activities and Engagement flyer posting service.
  • Access to training and leadership development by OAE.
  • Eligibility to apply for student organization funding (available through the student activity fee) through OAE and the RSO Funding Board.
  • Use of SUB advertising space:  Includes banners, posters, table tents, and information tables. All of these items must be reserved through Conference Services.
  • Use of the OAE SUB Union Marketplace TV advertising space.
  • Support from OAE staff for event planning, club travel, organization management and more!