Resources and Training
- Register your club!
- Reserve meeting space for the semester or year
- Meet with your advisor and leadership team to talk about the year ahead
- Participate in the Involvement Fair to recruit new members. Held in Fall and Spring
- Register a minimum of one student leader for the Student Organization Leadership Conference
- Select Club Officers (if didn’t do in Spring)
- Check your SUB mailbox (if your club has one) for mail from the summer. Unsure how to access you mailbox? Contact OSE..
- Review the financial status of your club. Apply for Student Organization Funding. Start planning fundraisers, if necessary.
- Ensure the correct people have access to your club bank account.
- Familiarize yourself with the Student Organizations website to learn about the online resources and trainings the OSE offers
Professional Development Opportunities
Fall 2019 Club Trainings TBA
New Student Organization Orientation
We are happy to set up New Student Organization Orientations by appointment. Email us at firstname.lastname@example.org to schedule.
Campus Partner Presentations/Trainings
University Police Dept. (UPD)
UPD is always willing to present to your group or just have them there to answer any questions students have. Here is a list of the presentations topics:
- Active Shooter Presentation
- Preventing Workplace Violence Presentation
- Robbery Presentation
- Personal Safety and Security Presentation
- Identity Theft Presentation
- University Police Department Overview Presentation
All you have to do to have a presentation delivered is contact Lieutenant Michael Stanley at 994-1203 or email him at email@example.com.
Counseling & Psychological Services (CPS)
CPS provides a suicide prevention training called QPR (Question, Persuade, Refer). Visit the Suicide Prevention website and email Brian Kassar to schedule a Suicide Prevention training.
Diversity and Inclusion Student Commons (DISC)
DISC offers Safe Zone training. The mission of Safe Zone at MSU is to promote an inviting and inclusive environment that is emotionally and physically safe for LGBTQIQ (lesbian, gay, bisexual, transgender, queer, intersex, questioning) students, faculty, and staff.
- Effective Meetings: How to plan and execute meetings that are meaningful and efficient. Handout provided by Don Greer.
- Change Makers: Is your student organization looking for an extra oomph? MSU Changemakers offers guidance, mentorship, and leadership training to students and student organizations looking to make positive changes in their community. Student associates work one-on-one with applicants to develop the skills necessary for effective leadership and project planning.
- By Laws Template
- Constitution and By Laws
- Basic Event Planning and Logistics: This document helps lay out the pieces of event planning, including advertising, budget, and venues.
- Event Planning Checklist: This document helps you assign tasks and make sure you have a successful event!
- Event Planning Contact Sheet: This document lists the contact information of the people you may need to plan your next event.
- Student Organization Tax Guidance: This document helps student organizations understand if they need to file for taxes or not, including how to become a non-profit.
- How to obtain a Tax ID Number: This page walks you through how to request a Tax ID (or EIN) for your club in order to set up a bank account.
We are excited to announce a new partnership we have formed with the MSU Alumni Foundation. The Foundation will now receive charitable contributions on behalf of registered student organizations. As most of our student clubs are not non-profit organizations, this service is provided to help registered student organizations receive donations from funders who desire or require donations be made through a non-profit entity. Donors who make contributions in support of a qualified registered student organization through the MSU Alumni Foundation will be provided with the appropriate document to substantiate the tax deductibility of the contribution
Please read the guidelines below THOROUGHLY if you plan to utilize this new option.
There are a few student organizations that are not eligible to use this program due to the nature of the club, so please review these guidelines carefully to determine if your club is or is not a fit.
Registered Student Organization Foundation Guidelines
The Montana State University Alumni Foundation, Inc. (“Foundation”) and Montana State University (“University”) have established a Fund in support of registered student clubs and organizations. The MSU Office of Student Engagement (“OSE”) will have oversight of all contributions made to this fund and will facilitate the process for clubs to spend out contributions made on their behalf to the Foundation. The Montana State University Foundation, Inc. d/b/a The Montana State University Alumni Foundation, Inc., broadly supported by contributions from the public, is a tax-exempt charitable organization under Internal Revenue Code Section 501(c)(3), organized solely for educational purposes. Section 501(c)(3) organizations are absolutely prohibited from directly or indirectly participating in, or intervening in, any political activity.
In order for your club to be eligible to receive contributions through the Foundation:
- Must be currently registered and in good standing with the MSU Office of Student Engagement (OSE).
- Cannot be a club/organization of religious or political nature.
- Must abide by this student organization policy: “Agree your organization does not deny membership, voting rights or officer positions on the race, color, religion, national origin, creed, service in the uniformed services (as defined in state and federal law), veteran’s status, sex, age, political ideas, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation. Except an organization may restrict membership based on the provisions of Title IX of the Education Amendments of 1972, such as fraternities and sororities, in regard to gender, for membership criteria.
- Contributions designated for a student club/organization with an academic tie for which an Alumni/Foundation fund having college, department, or program administrative oversight exists will not be accepted to this Fund. Clubs will need to work with their academic college to accept donations through their own departmental Fund.
- The Foundation will not accept sponsorships. Generally, sponsorships are given by a business or organization to a student organization in return for a measurable benefit, such as advertising, event participation, or signage. Charitable donations are gifts made with no expectation of a measurable benefit and are the only type of contribution eligible when using this fund.
- The Foundation will collect a 5% service fee for all donations.
- If asking an individual or business for a charitable donation, you MUST be very clear you are not soliciting on behalf of Montana State University or the Foundation. Rather, you are acting on behalf of your student organization only. If it is revealed you are breaking this rule, the Foundation has the right to refuse the donation and your club may be ineligible to use this fund in the future.
- Revenues from club fundraising or other similar activities (i.e. funds collected from a fundraising event such as a car wash or fundraising dinner) conducted by a registered student club/organization will not be accepted to the Fund.
- OSE will have oversight of donations and clubs must work through them to access funds. No checks will be issued directly to clubs for the amount of the donation. Funds will be dispersed on a reimbursement only basis to clubs.
- If a donor wishes to contribute to a specific purpose or funding need (such as jerseys), the OSE will insure the contribution is expended in compliance with the donor’s instruction.
- Prohibited expenditures from the Fund are:
- Purchase of alcohol or tobacco.
- Contributions of any type to another organization.
- State and Federal income taxes incurred by the student organization.
- Any item or activity deemed excessive, not justified, and/or in conflict with the University mission.
- Payment to individual members or the advisors of the organization for any purpose.
Steps to accept and spend out a donation:
- If an individual, business or organization wishes to contribute to your club, they can contact the Foundation at 994-2053, 800-457-1696, firstname.lastname@example.org; or to contribute online: www.msuaf.org/give-club
- The Foundation will provide the donor with a receipt, which will include their tax-exempt number for tax purposes.
- The Foundation will notify the OSE of the donation and any donor wishes that must be honored with the funds.
- The OSE will contact the student organization to notify them of a donation that has been made in their name.
- The club will spend up to the amount that was donated on the designated item(s) (in accordance with donor intent) and will turn in receipts to the OSE or work with OSE.
- OSE will reimburse club directly via check or direct deposit up to the amount that was donated.