Beginning of the Year Checklist for Clubs:
- Register your club! If you were a 2014-2015 registered club, you will want to register by
- Reserve meeting space for the semester or year.
- Meet with your advisor and leadership team to talk about the year ahead.
- Attend the Involvement Fair to recruit new members. Held in Fall and Spring.
- Register a minimum of one student leader for the Student Organization Leadership Conference
(deadline: Sept. 28th).
- Select Club Officers (if didn’t do in Spring)
- Check your SUB mailbox (if your club has one) for mail from the summer. Unsure how
to access? Contact OAE.
- Review the financial status of your club. Apply for Student Organization Funding. Start planning fundraisers, if necessary.
- Ensure the correct people have access to your club bank account.
- Take a look around this website to learn about the online resources and trainings the OAE offers.
Questions? Need some help? Contact us!
Club Funding Information Sessions:
Jan. 27th, 12-1pm, SUB 168
Club Trainings & Workshops:
Feb. 2nd, 6pm, SUB 233
March 1st, 12pm, SUB 233
April 5th, 6pm, Ballroom B
New Student Organization Orientation:
Jan. 27th, 1-2pm, SUB 168
Mar. 9th, 12-1pm, SUB 236
Apr. 13th, 4-5pm, SUB 236
Oct. 19th, 12-1:30, SUB 233
Jan. 26th, 3:30-5pm, SUB 233
Advisor Professional Development:
March 2nd, 12-1:30pm, SUB 233
- Leader Transition Checklist: This document will help clubs going through a leadership transition or to prepare
- Event Planning 101: This document helps lay out the pieces of event planning, including
advertising and venues.
- Effective Meetings: How to plan and execute meetings that are meaningful and efficient. Handout provided
by Don Greer.
- Advisor Agreement Worksheet: This worksheet can be a means of communicating expectations of the organization-advisor
- Officer Update: Please complete this if you have new leadership during the academic year after your
club has already registered.
- Student Organization Tax Guidance: This document helps student organizations understand if they need to file for taxes
or not, including how to become a non-profit.
- How to obtain a Tax ID Number: This document walks you through how to request a Tax ID (or EIN) for your club in
order to set up a bank account.
Advertising Resources through OAE
Use to learn about avenues to advertise on and off-campus for your club, event or
The OAE recently secured space in the SUB Union Marketplace for digital signage (TV).
This space will be reserved for OAE events/programs and REGISTERED Student Organizations.
Keep in mind the following policies:
- JPEG or PNG only files will be accepted. Landscape ONLY!
- Minimum dimensions: 1600 x 725 px
- Submissions can be submitted by filling out this FORM.
- Submission does not guarantee approval. Approval is at the sole discretion of the
- If approved, please allow three working days for the OAE to include the submission
in the signage rotation.
- Submissions making any mention of, or inference to alcohol, drugs, or tobacco either
implied or explicit, will not be approved.
- Posters which contain nudity, foul language, or a message degrading to others, either
implicitly or explicitly, based on race, gender, religion, disability, gender identity
or sexual orientation or otherwise in violation of the University non-discrimination
policies will not be approved.
- Submissions will remain on the digital display for a maximum of 7 days or 1 day after
- Submissions for reoccurring events and meetings can only be submitted once a semester.
OAE Poster Policy
All Registered Student Organizations have access to the free poster delivery service through the Office of Activities
and Engagement. Please click on the link to learn about the policies. Fall 2015 Weekly Deadline: Tuesdays at 4pm. Note: We will not hang posters during the summer months or during university breaks.
We apologize for any inconvenience.
Solicitation/Advertising in Residence Halls:
Please visit the MSU Residence Life website for more information on soliciting and
advertising in the halls. CLICK HERE
MSU Alumni Foundation Guidelines
Registered Student Organization Foundation Guidelines
We are excited to announce a new partnership we have formed with the MSU Alumni Foundation.
The Foundation will now receive charitable contributions on behalf of registered student
organizations. As most of our student clubs are not non-profit organizations, this
service is provided to help registered student organizations receive donations from
funders who desire or require donations be made through a non-profit entity. Donors
who make contributions in support of a qualified registered student organization through
the MSU Alumni Foundation will be provided with the appropriate document to substantiate
the tax deductibility of the contribution
Please read the guidelines above THOROUGHLY if you plan to utilize this new option.
There are a few student organizations that are not eligible to use this program due
to the nature of the club, so please review these guidelines carefully to determine
if your club is or is not a fit.
Learn from other successful clubs at MSU!
Network of Environmentally Conscious Organizations (NECO)