ETD Formatting Advisor:

Formatting Advisor
Megan Maier |9 Montana Hall | (406) 994-7518 

Whether you are just starting to write your thesis or it is your final semester of Graduate School, it is never too soon to reach out to the Formatting Advisor! Communication between the Formatting Advisor and students is often through email; however, students are welcome to stop by the office to discuss formatting! If you plan to stop by, an appointment is recommended. Drop-in Office Hours are Tuesdays from 2 – 4 p and Wednesdays from 1 – 4 pm. If these times do not work for you, email the formatting advisor to make an appointment.

The Formatting Advisor's role is to accept your thesis or dissertation (ETD) on behalf of The Graduate School and make sure your document conforms to the standard formatting or manuscript option to uphold a look of professionalism and a level of consistency amonng ETDs submitted to MSU. The formatting advisor does not provide technical or editing support and will not format your ETD for you. It is the student’s responsibility to create a professional document that conforms to the Graduate School’s formatting guidelines. We encourage students to start this process early and read the formatting guidelines before the semester of graduation. Please email the formatting advisor with questions.
When you are ready to submit your ETD to The Graduate School for an initial formatting review or for final approval, please send your document to You will be notified of any changes necessary for your document to be approved. Please review the formatting guides before submitting a draft.

Formatting Guides

The Graduate School has formatting standards in place which all ETDs must meet before they receive final approval as a fulfillment of graduation requirements. Please familiarize yourself with the formatting guidelines.

Two options are available:

Word Processing or Document Preparation Software:

Most students use Microsoft Word or LaTeX for ETD preparation, but students may use any program with which they feel comfortable. The Graduate School does not provide technical support for document preparation. It is your responsibility to understand the program you choose for editing your document.

  • LaTeX

    The Graduate School links to a LaTeX template provided by Mechanical Engineering Professor Mark Owkes. The Graduate School does not provide technical support for LaTeX and all ETDs formatted in LaTeX must comply with all formatting guidelines. Students using LaTeX templates from this website are responsible for ensuring that the resulting document conforms to all formatting guidelines regardless of the current template configurations.

Typist Editor List

The Formatting Advisor maintains a list of typists/editors as a resource for students. The individuals listed are independent contractors and are not employed by The Graduate School. Students may contact individuals listed below for help with formatting or editing a document. The Graduate School does not guarantee the availability or credentials of the individuals on this list. Fees, credentials and any other necessary information are solely the responsibility of the student hiring the typist/editor. The Graduate School supplies this list as a courtesy: