November 20, 2002
Members Present: Gipp, Sherwood for Giroux, Engel, White, Kommers,
Schlotzhauer, Metz for Linker, Leech, Taylor, Stewart, Jones, Yoo,
Nehrir, Conant, McMahon, Sunner for Amend, Levy, Bogar, Jelinski,
Idzerda, Fisher, Lynes-Hayes, Prawdzienski, Kempcke, Knight.

Members Absent: Young, Morrill, Anderson, Howard, Chem Engr, Lefcort,
Locke, Engl, Bond, Pratt, Lynch, Hoffman.

Others Present: Bandyopadhyay, Fedock.

The regular meeting was called to order at 4:10 PM by Chair Elect
Warren Jones.  A quorum was present.  The minutes of the November 6,
2002, Faculty Council meeting were approved as distributed.

Chair's report - Warren Jones.
    - It was announced at the November 13 University Governance
    Council meeting that the Provost and Faculty Council Chair agreed
    to add a Faculty Council member to the Strategic Planning
         - Following brief discussion, Sandy Levy, Department of
         History and Philosophy, was nominated for the position.  A
         show of hands approved the nomination, which will be
         forwarded to Provost Dooley.
         - The position will be filled until June, 2003.  During
         Spring Semester, a Faculty Council member will be nominated
         to fill the position for a full term.
    - UPBAC will be meeting every week for two hours.
         - Part of the budgeting process will be to use Key
         Performance Indicators of academic departments.  This process
         will be discussed in greater depth by Faculty Council when
         Executive Director of Planning and Analysis meets with
         Faculty Council December 4.  An effort is underway to develop
         KPI's for non-academic units, also.
         - Because KPI's indicate efficiency, not quality, other
         measures will also be used.  Measures suggested by UPBAC to
         use in assessing the priority of a department include program
         demand; state, regional, and national need; uniqueness in the
         state or region; G&C activity; contribution to general
         education; scholarly work; outreach and service; growth
         policy; and strength or reputation.
         - During discussion by Faculty Council members, the following
         points were made.
              - Student success is as important as demand for the
              - Requirements of one program impact another.
              - Other measures to be considered include accreditation
              results, licensing, job placement rate, graduation rate
              and retention rate of freshmen.
              - The number of graduate students is included in the
              KPI's.  However, it is unclear how the quality of
              graduate education will be assessed in the matrix.
              -"Graduation rate" may not necessarily indicate "program
              - According to Vice Provost Fedock, the ultimate goal of
              the process is to give UPBAC a way to prioritize for
              budget setting.
              - It was pointed out that this process takes into
              consideration the academic part of the budget only, and
              the entire university budget needs to be prioritized.
              UPBAC is responsible for making informed decisions about
              all parts of the university.

Faculty Affairs Committee report - Walter Metz.
    - The proposed amendment to Faculty Handbook Section 620.00 (Role,
    Scope, Criteria, Standards, and Procedures Documents) is an
    addition which reads, "A candidate for tenure will be subject to
    the department's Role, Scope, Criteria, Standards, and Procedures
    document in effect at the date of hire. In the event of a change
    in the department's Role, Scope, Criteria, Standards, and
    Procedures document, the candidate for tenure will be given a
    choice of being evaluated using the document in effect at the date
    of hire or any approved departmental document up to and including
    the document in effect at the time the tenure dossier is
    submitted. In any event, the candidate will place the appropriate
    document at the front of the tenure dossier."
    - John Sherwood moved the amendment be approved and sent to the
    STAFF BULLETIN to notify faculty of the proposed addition.  The
    motion was seconded and carried.
    - The post-tenure review policy will be discussed at the December
    4 Faculty Council meeting.
    - It is anticipated the addition to Faculty Handbook Section
    1312.00 (Conciliation and Grievance Deadlines) will be approved at
    the December 4 Faculty Council meeting.  The proposal will then be
    forwarded to the administration.

Report from the Strategic Planning Committee (SPC) - Bruce Morton,
    - This is a strategic planning committee, charged with planning
    for the long term, not for the immediate future.  It is a
    subcommittee of UPBAC.
    - The Provost, as Chair of UPBAC, charged SPC with preparing two
    documents, a statement of capacity for growth and an analysis of
    strengths, weaknesses, opportunities, and threats.  The first
    iteration of the documents was to be completed in time for UPBAC
    to use them in their deliberations this semester.  To prepare the
    two documents, the committee used various sources of information
    recommended by the Provost and other available sources the
    committee felt were relevant.
    - Individuals invited to SPC for discussion before the documents
    were prepared include Ronda Russell and Diane Donnelly (student
    demographics, recruitment and retention), Bob Lashaway
    (facilities), Chuck Nelson (classrooms, other Registrar's issues),
    Tom Stump (auxiliaries), Mark Sheehan (ITC), Bruce Morton
    (Libraries), Dave Bryant (Extension, outreach), Joe Fedock
    (growth, summer school), David Dooley (academics), and President
    Gamble (MSU and MSU "family" issues).  In addition, Kathy Attebury
    and Ben Sharp (institutional research) attended meetings to
    provide data and other information as requested.  Jim Rimpau,
    Director of Planning and Analysis, began attending meetings after
    he arrived on campus.  The committee has had to rely on
    individuals familiar with each area for data and interpretation.
    - It was asked if non-academic areas of the institution are
    receiving the same scrutiny that academics is receiving.  Chair
    Morton responded that he believes both SPC and UPBAC are looking
    at all areas of MSU.
    - Some of Morton's observations:
         - Everyone needs to be aware that MSU will probably not
         continue to be the same institution that it is now.  This
         change can come about through inertia or through strategic
         - It is assumed the state will continue to be less
         financially supportive.
         - Anticipated changes are not necessarily bad.  MSU can be
         strengthened if there is a process in place to make fully
         informed decisions.  This doesn't necessarily mean unanimity
         regarding the decisions.
    - MSU will be marketed, but how is another issue.  It can either
    just happen or it can be strategically planned.
    - At the first UPBAC meeting in September, 2001, a vision
    statement was adopted stating that MSU aspires to be the
    institution of choice in the Northern Rockies.  How is MSU
    different from other institutions and how shall it be marketed?
    - In response to a question, Morton stated that the SPC documents
    are consistent with the Morrill Act.
    - Regarding recruitment of additional highly qualified students,
    Morton said that SPC recommended a more selective admission
    policy, a controversial recommendation in UPBAC.
    - SPC minutes, agendas, and documents are posted on the web at

As there was no further business, the meeting adjourned at 5:10 PM.

Joann Amend, Secretary     Warren Jones, Chair Elect