Montana State University

Frequently Asked Questions

Graduate Studies: Registration

The class that I just tried to register for is full, what do I do next?

If the class that you are trying to register for is full, contact the professor to see if a waiting list has been started. The professor may request that you attend the initial class periods during the "add/drop" period to see if other students drop and new slots open. If a slot opens, you will need to complete a "add/drop" form and submit it directly to the Registrarís Office. Add/drop forms require an advisor signature. The Division of Graduate Education acts as your advisor if you are a non-degree graduate student.

I forgot my password (six-digit pin #) for registering on-line. Can you tell me what it is?

The Division of Graduate Education does not have access to view your pin number. If you have forgotten your pin number, enter your ID and click on "Forgot PIN?" The Division of Graduate Education may also reset it to the nine-digit code of your birthday (ddmmmyyyy).

How and when do I register for credits as a graduate student?

Upon admission to a degree-seeking program, the Division of Graduate Education processes your graduate application and generates a registration code. After receiving your formal admission letter, please contact your department directly to obtain your registration code. If you have completed a non-degree graduate application, admission is automatic with the receipt of a bachelor's degree transcript. Please allow at least 5 working days for the processing of your non-degree graduate application. After this time, please contact the Division of Graduate Education to receive your registration code. Please see the Registrar's Office website at http://www.montana.edu/registrar/ for semester registration dates and deadlines. This information is also available in the "Registration Handbook," available at the Registrar's Office. Registration instructions are also located in the front portion of the "Registration Handbook."

Where do I get my pin and advisor code? Do these codes change every semester?

Upon admission to a graduate degree program, obtain your advisor code and pin number by contacting your department. Following the completion of a course and receipt of a letter grade, your advisor code (and personal data form "pdf") will be available in your academic department throughout the duration of your graduate degree program. Non-degree graduate students need to contact the Division of Graduate Education to receive their advisor codes (and personal data forms "pdf") every semester they are enrolled as non-degree graduates. Advisor Codes change every semester Advisor Codes change every semester

How is my Banner ID different from my social security number?

Every student is assigned a Banner ID. This is your student ID. Your Banner ID consists of eight numbers and begins with a hyphen. MSU does not use your social security number for security and privacy purposes. Be sure to include the hyphen before your Banner ID when accessing information or registering on-line.

What is an advisor code? (Is it associated with a specific faculty member?)

Your advisor code is a registration code. You will be asked to provide this number during registration. It is not associated with an individual faculty member. Advisors for graduate students are assigned/selected through your degree-granting department.

Whom do I speak with about holds on my account?

To find out if you have any holds on your account, access this information on-line by going to "My Info" on the Montana State University homepage. There, the reason for the hold and its originator should be identified. You may also contact your academic department or the Division of Graduate Education to see if you have any holds and where you would need to go to resolve them.

There is a transcript hold on my registration. I requested that a transcript to be sent a week ago. Do I have to wait for it to arrive before I register?

Upon submission of your graduate application, a hold is placed on your registration until the Student Health Service receives proof of your immunizations. YOU WILL NOT BE ABLE TO REGISTER UNTIL THIS HOLD HAS BEEN REMOVED. All first time MSU students are required to show proof of current immunizations including two Measles, Mumps, and Rubella (MMR), and a Tetanus/Diphtheria within ten years, as well as proof of a Tuberculosis skin test within one year. Questions regarding the immunization policy or submission of required records should be directed to the Student Health Service Office at (406) 994-2311.

Why do I have an immunization hold on my account? What does the Health Service need?

Upon submission of your graduate application, a hold is placed on your registration until the Student Health Service receives proof of your immunizations. YOU WILL NOT BE ABLE TO REGISTER UNTIL THIS HOLD HAS BEEN REMOVED. All first time MSU students are required to show proof of current immunizations including two Measles, Mumps, and Rubella (MMR), and a Tetanus/Diphtheria within ten years, as well as proof of a Tuberculosis skin test within one year. Questions regarding the immunization policy or submission of required records should be directed to the Student Health Service Office at (406) 994-2311.

I own property in Montana. Why doesn't MSU consider me to be a Resident?

The Montana Board of Regents Residency Policy (for tuition purposes) has many requirements; a residency decision is not based solely on property ownership. The Montana Board of Regents Residency Policy is available at http://www.montana.edu/registrar/residency_policy.shtml. Please contact the Division of Graduate Education or the Registrarís Office for specific information.