Parent/Guardian Manual

This manual is designed for each parent/guardian to assure that you have, and we have, all the necessary information to make Bobcat Summer Youth Camp a success for all individuals involved. Included in this manual are some important policies and procedures for you to review.

Welcome

Bobcat Summer Youth Camp Philosophy

Camp Contacts

General Schedule of Camp

Swim Days

Weekly Activities

Child Check-in and Check-out Policy and Procedure

Drop-off and Pick-up Details

Drop-off details

Pick-up details

Pick-up details - Post-Camp Hours

Parking on Campus

Campus Maps

Transportation During Camp Hours

What to Bring to Camp

Required Daily Items

Suggested Daily Items

Items to Leave at Home

Free Play

Counselor Cell Phone Use

Restroom Use

Counselor Safety Training

Camp Staff

Camp Executive Directors

Camp Directors

Lead Counselors

Counselors

Parental/Guardian Waiver Acknowledgement of Risk

Required Registration Questions

 

 

 

Welcome

We are extremely excited for our second summer of Bobcat Summer Youth Camp at Montana State University Recreational Sports and Fitness. Thank you for registering your camper with us!  We look forward to being a part of your child’s summer.

Through our program, we are committed to giving campers a diverse recreational experience.  We will be focusing on the activity theme-of-the-week each morning while afternoon activities will vary.  Our camper to staff ratio during our themed activities will be at maximum 10:1.  On Monday, Wednesday, and Friday we will head to the pool to swim in the afternoon.  

Please take the time to read this manual.  It contains important information to assure a successful camp for all parties involved.

Bobcat Summer Youth Camp Mission Statement

Recreational Sports and Fitness Bobcat Summer Youth Camp is designed to give each camper the opportunity to learn new things while having fun in a safe and engaging environment. This camp is for children going into grades K - 6 and promotes active lifestyles, cooperation, skill development, and a lifelong love of recreating.

Camp Contacts

Recreational Sports and Fitness Office: 406-994-5000

RSFYouth@montana.edu

General Schedule of Camp

This is a generic schedule for a day of camp. Changes to this schedule will be communicated through email.

Monday - Friday

7:30am - 8:30am

Optional pre-camp hours (drop off in Hosaeus Fitness Center South Gym)

8:30am - 9:00am

Drop-off Campers (Hosaeus Fitness Center South Gym)

9:00am - 12:00pm

Weekly Camp Theme Activities

12:00pm - 12:45pm

Lunch (Bring your own Lunch)

1:00pm - 3:00pm

Swim (Mondays, Wednesdays, and Fridays- all grades)

1:00pm - 3:00pm

Non-swim days - Outdoor, Educational, Sports Activities

3:00pm - 3:30pm

Pick Up in South Gym

3:30pm - 5:30pm

Optional post-camp recreation hours

5:00pm - 5:30pm

Final Pick Up (Hosaeus Fitness Center South Gym)

Swim Days

On Mondays, Wednesdays, and Fridays all the groups will have the opportunity to swim.  Kits will swim 1-2pm and Jr. Cats and Bobcats will swim 2-3pm.  All of the counselors are trained Lifeguards and will be overseeing swimming.  Counselors may also be in the water with campers.

Prior to getting in the pool the first day of camp, counselors will conduct a swim test on each camper.  If a camper fails the swim test they may be asked to put on a lifejacket or be restricted to the shallow-end depending on height.  Campers may retake the swim test at the counselor's discretion.  Bobcat Summer Youth Camp provides 20 lifejackets.  If you know your camper needs a lifejacket to swim and you have one at home, we suggest sending it to camp on swim days.

On swim days it is very important that you send your child with a towel and swimsuit.  The Fitness Center does not provide towels to campers.  If a child arrives at camp without their swimsuit, counselors will call home to ask for one.  If no swimsuit is provided by swim time, the camper will have to sit on the side of the pool.  There is no alternate activity to be played elsewhere in the building during swim time due to staffing.

Jr. Cats and Bobcats swim until 3pm on all three days.  This is also when pick-up begins.  We ask that you please be understanding as we try to get your campers out of the water and changed as quickly as possible.  Feel free to come on to the pool deck to help or watch your child swim.

Weekly Activities

The activities planned each week will vary based on the theme but we will also play classic camp games each week. A detailed schedule of our planned activities, field trips, swim days and weekly guests will be emailed out to parents each week on the Thursday before their registered week of camp.

Please note that at any time we may have to alter the activities due to unforeseen circumstances.

 

Child Check-in and Check-out Policy and Procedure

A check-in and check-out sheet will remain with the Lead Counselors at all times.  This sheet will list each child’s name, age, allergies, parent phone numbers, and who is allowed to pick them up. We will require an initial from this individual for both check-in and check-out.  All parents/guardians/approved persons will be required to show proof of identity via a driver’s license or other state/federal ID when they sign a camper out.
No one under the age of 18 may sign a camper in or out. Campers may not sign themselves in or out.

Bobcat Summer Youth Camp Roster & Check-in/Check-out

 

Name and Age Pick Up Allergies Contact Monday Tuesday Wednesday Thursday Friday
 Joe Camper Jane Camper, Dan Camper, Grandma Camper Peanuts 123-456-789 in out in out in  out in  out in out
Sally Camp Babysitter Name, Grandma Camp None 123-456-789 in out in  out  in  out in out in out 

Drop-off & Pick-up Details

Drop-off details - Pre-Camp Hours

Pre-Camp Drop-off: Between 7:30am and 8:30am in Hosaeus Fitness Center South Gym.

Location: Hosaeus Fitness Center South Gym, 11th & Grant, Montana State University campus.

Check-in Procedure: The individual dropping off each child will need to initial the camp check-in sheet. Upon arrival, you will be directed to the appropriate staff member where you initial next to your camper's name. This will be required daily.

Drop-off details - Regular-Camp Hours

Regular Drop-off: Between 8:30am and 9:00am daily.

Location: Hosaeus Fitness Center South Gym, 11th & Grant, Montana State University campus.

Check-in Procedure: The individual dropping off each child will need to initial the camp check-in sheet. Upon arrival you will be directed to the appropriate staff member where you initial next to your camper's name. This will be required daily.

Pick-up Details - Regular-Camp Hours

Regular Pick-up: Between 3:00pm and 3:30pm in the Hosaeus Fitness Center South Gym. Children not picked-up by 3:30pm will be charged for Post-Camp Hours, which is $25 per week of camp. Counselors will need to fill out a late pick-up form and submit to the Recreational Sports and Fitness desk.

Location: Hosaeus Fitness Center South Gym.

Check-out Procedure: All parents/guardians/approved persons will be required to show proof of identity via a driver’s license or other state/federal ID when they sign a camper out. No one under the age of 18 may sign a camper out. Campers may not sign themselves out.

Pick-up Details - Post-Camp Hours

Time: Between 5:00pm and 5:30pm After Camp Hours pick-up. Children not picked up by 5:30pm will be charged for late pick-up, which is $10 per child, per day of camp. Counselors will need to fill out a late pick-up form and submit to the Rec. Sports & Fitness desk.

Location: Hosaeus Fitness Center South Gym.

Check-out Procedure: All parents/guardians/approved persons will be required to show proof of identity via a driver’s license or other state/federal ID when they sign a camper out. No one under the age of 18 may sign a camper in or out. Campers may not sign themselves in or out.

Parking on Campus

Parking for camp drop-off and pick-up will be in the North Fieldhouse Lot, on the corner of 11th and Grant.

University Police will not be ticketing during the below windows of time for drop-off and pick-up. Vehicles found parked in the lot, without passes, outside of these times are subject to ticketing.  If a ticket is issued during the listed windows of time, please bring the ticket to the Rec Sports Office, Hosaeus Fitness Center Rm. 120.  Membership Services will take it to a Camp Director to resolve.

Morning Drop-Off:  7:30am-9:30am

Afternoon Pick-Up: 2:30pm-3:30pm

From 3:30pm-5:30pm University Police have requested that parents/guardians utilize 30-minute parking or the 2-hour parking located on Lincoln Street.

 

 

Campus Maps

Main Map

HFC

Transportation During Camp Hours

We try and utilize our wonderful MSU community as much as we can but some weeks we will go on camp field trips around town to experience our greater Bozeman community as well.  All field trip costs are covered by your registration.

Drivers of the mini-bus have taken the required University drivers training and hold valid driver's licenses.  Any field trips taken in a full-size school bus will be driven by a Camp Director who holds a Commercial Driver's License with appropriate endorsements.  

What to Bring to Camp

Below you will find a list of items campers are required to bring each day and a list of suggested items.

Required Daily Items

    • Campers may choose to wear sandals BUT they must have ankle straps; no flip-flops or slides.

    • Athletic Footwear – campers need to wear tennis shoes when they are in the gym to participate in games.

    • Athletic Clothing – we will be very active!

    • A Cold Lunch - we will not have access to a microwave.

    • A morning and afternoon snack.  Please provide more food than you think your child will need.

    • Water bottle

    • Sunscreen

    • Jacket and/or sweatshirt

    • Backpack or bag (each child will receive a Bobcat Summer Youth Camp cinch bag).

    • Swimming Suit (Mondays, Wednesdays, and Fridays- all grades).

    • Towel (Mondays, Wednesdays, and Fridays- all grades).

Suggested Daily Items

    • Hat
    • Snacks
    • Rain gear
    • Change of clothes

Items to Leave at Home

    • Personal Toys
    • All Cell Phones and Electronics
    • Money

Free Play

At times Bobcat Summer Youth Camp provides campers the opportunity to engage in free play. During these times we provide equipment and supervision, however, we do not provide instruction. This gives campers the opportunity to engage in freely chosen and camper directed activities. Counselors can jump in and play if asked by campers, otherwise, they will supervise. We will limit free play and provide campers with guided activities most of the time, however, we want to make you aware of this commitment at our camp. Specific times you may see free play is during drop-off, lunch (after they have eaten), pre-camp and post-camp hours.

Counselor Cell Phone Use

You may see our counselors using their cell phones periodically throughout the camp day.  We provide all of the counselors their curriculum and schedule through online portals.  This allows them to reference information at any point of the day. Also, due to having so many moving parts to our camp we often have to relay information from the office to our counselors.  We do this via text messaging; this is the quickest and most efficient way to make sure we are all on the same page. Counselors will be provided with a camp phone with which to communicate to families through. Campers may not contact families using counselors personal cell phones, nor are counselors permitted to give out personal contact information.

Restroom Use

Anytime we are in or near the Fitness Center we will use those restroom facilities.  If we are located further away on campus, we will utilize other campus facilities.  Counselors will accompany campers into multi-use restrooms to provide supervision.  When a single-use restroom is utilized, Counselors will send one child in at a time and provide supervision from outside.

Counselor Safety Training

At Bobcat Summer Youth Camp we are committed to doing everything we can to keep your child safe while in our care.  Each of our counselors and staff members are trained in the following ways:

  • American Red Cross -  First Aid

  • American Red Cross - Adult and Child CPR/AED Training

  • Bobcat Summer Youth Camp Emergency Action Plan

  • Bobcat Summer Youth Camp policies and procedures

  • Curriculum, instruction, and coaching techniques and guidelines

  • 3+ hour training facilitated by trained professionals on child safety

  • Leadership, Communication and Behavior management training

In addition to the above training, a background check has been done on each staff member.

Camp Staff

One of the goals in creating Bobcat Summer Youth Camp is to provide quality professional experience for students at Montana State University.  The Directors, Lead Counselors, and Counselors are all students at Montana State University. Bobcat Summer Youth Camp creates an environment for them to apply the skills, abilities, and knowledge they learn in the classroom out in the field.  All counselors are encouraged to take on leadership roles in creating curriculum, adapting it to each age group, and executing it in the field.

Camp Executive Directors

The Camp Executive Director is responsible for ensuring a safe, fun, and rewarding summer camp experience for the youth of our community. They oversee all curriculum, risk management, personnel, and budgeting operations.

Spencer Sorensen

    • Masters in Sports Psychology
    • B.S. in Sports Management
    • 10 years experience working with children as a coach and official

“I’m excited to bring a great camp experience back to this campus for the whole community to take part in. I love that this is a comprehensive camp and that kids will get to have fun with many different activity approaches than the usual sports camps. This new program will not only open up our facility to the youth of our town but also provide real meaningful leadership opportunities to our camp counselors. We hope to be able to impact as many future Cats as we can each summer with this thing, and we’re willing to put in the work to do so."

Camp Directors

Camp Directors are responsible for creating the day-to-day camp curriculum, overseeing counselors, and ensuring camp policies and risk management procedures are properly followed.

Sam Garcia

    • B.S. Elementary Education with Early Childhood
    • Pursuing MEd in Higher Education
    • Worked as a counselor and site coordinator for YMCA camps for a total of 4 years
    • Coached a combination of soccer, basketball, volleyball, and gymnastics for 3 years
    • A camp kid for 7 years

“Montana State Rec Sports and Fitness has been my home away from home since 2014 and I couldn't imagine not walking into the building every day and working with the amazing staff we have! Having been a camper myself and then a camp leader, I have so many ideas about what summer camp should be like for the youth in our community and I want to provide a safe, engaging, and unforgettable experience for as many kids as possible.”

Jordan Dreessen

    • B.S. Health and Human Development with a Minor in Coaching
    • 5 years of camp experience with
      • Billings Park and Rec Youth Summer Camp
      • MSU Sports Camp

“I want to be a part of this camp to give kids an extraordinary summer experience at MSU in an active and healthy way. I want to help with the forming of relationships through summer camps last a lifetime!”

Lead Counselors

Lead Counselors assist in improving and expanding existing curriculum, policies, guidelines, and procedures. They are responsible for supervising and assisting other counselors throughout the camp day.

Counselors

Counselors are responsible for executing the camp curriculum and mentoring, coaching and providing a safe environment for all campers.

Parental/Guardian Waiver Acknowledgement of Risk

Click to view the Parental/Guardian Waiver Acknowledgement of Risk


Required Registration Questions

Click to view the Required Registration Questions