Hiring and Appointing Forms

Below are links to forms and information to aid in the process of hiring and appointing.

Classified Fixed Term Employee

Description

A Classified Fixed Term appointment is intended to accommodate temporary needs of no more than twelve (12) months where the appointment is not intended to be permanent, and with no expectation of employment beyond the period specified. In no event shall the appointment exceed a period of twelve (12) months. No Fixed Term position may be changed to a permanent position.

Process

  1. Determine if new hire has worked for Montana State University previously, if not the following will need to be completed:

  2. Complete (prior to submitting an EPAF) a Fixed Term Request word
  3. Submit EPAF (for assistance with EPAFs click here)

Additional Information

  • Fixed Term positions must follow the MUS Titles and Entry Rates Chart excel
  • Voter Buttons for Outlook Instructions pdf
  • Electronic Approval Instructions for non-Outlook or Mac Users pdf
Short Term Employee

Description

Classified Short-term appointments should be used to fill short-term needs that do not exceed 90 days in a 12-month period. The 90 days may be worked consecutively, or may be an infrequent minimal number of days per month. The 12-month period begins the first day of the first appointment. A Classified Short-term worker may be appointed to a concurrent short-term position as long as the total number of days worked in all appointments do not exceed 90 days in a 12-month period.

Process

  1. Determine if new hire has worked for Montana State University previously, if not the following will need to be completed:Submit EPAF (for assistance with EPAFs click here)

Additional Information

  • Short Term positions must follow the MUS Titles and Entry Rates Chart excel
  • When to use a Student vs Short Term Appointment pdf
Professional Hourly Employee

Description

Professional Hourly appointments are used to hire individuals to fill short term needs in which the hours needed are unpredictable, varied, or infrequent and no expectation of continuing assignment.

Process

  1. Determine if new hire has worked for Montana State University previously, if not the following will need to be completed:

  2. Complete (prior to submitting an EPAF) a Professional Hourly Request
  3. Submit EPAF (for assistance with EPAFs click here)

Student Worker

Description

Students taking 1 or more credits are eligible to be appointed as a student worker. Students taking 6 credits or more are eligible for exemption from FICA taxes. (FICA taxes: Medicare and Social Security)

Process

  1. Determine if new hire has worked for Montana State University previously, if not the following will need to be completed:

  2. Submit EPAF (for assistance with EPAFs click here)

Additional Information

  • When to use a Student vs Short Term Appointment pdf
  • Student Work Hour Guidelines pdf
Work Study

Description

Work Study is a federal or state-funded program offered to eligible students who demonstrate financial need.

Process

  1. Determine if new hire has worked for Montana State University previously, if not the following will need to be completed:

  2. Each Work Study eligible student receives a blue Certificate of Eligibility from Financial Aid Services. After you have determined that a student is suitable for employment, is enrolled for at least 6 credits, and still has a valid Work Study award, you and the student must complete the Certificate and return it to the Financial Aid Office.

Additional Information

Graduate Assistant

Description

Student enrolled as a degree seeking graduate student. Must be registered for 6 or more credits to be appointed as a GTA or GRA, and from 3 to 5 credits as a GSA.

Process

  1. Determine if new hire has worked for Montana State University previously, if not the following will need to be completed:

  2. Complete (prior to submitting an EPAF) a Graduate Assistantship Agreement Form pdf
  3. Submit EPAF (for assistance with EPAFs click here)

Additional Information

  • Several informational documents can be found at The Graduate School at the bottom of the page.