Montana State University

Classified Position
Vacancy Announcement
May 22, 2014

Computer Software Engineer/Applications I
Office of the Registrar

Position Number     0770
Start Date Upon successful completion of selection process
Starting Salary

Starting wage of $16.776 per hour.

FTE Full-time (1.0 FTE)
Benefits Eligible for benefits
Bargaining Unit Montana Public Employees Association
Overtime Status Eligible for overtime

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.

Founded in 1893 as a Land Grant University, Montana State University (MSU) is composed of nine academic colleges and a graduate school and boasts a friendly, supportive faculty and campus environment. Currently, the University hosts an enrollment of over 15,000 students, including approximately 2,000 graduate students. MSU is classified as one of 108 U.S. Research Universities (very high research activity) by the Carnegie Foundation.

MSU is located in Bozeman, Montana, an extended community of about 70,000 nestled in the Rocky Mountains in Southwest Montana. In addition to providing access to an extraordinary ecosystem for teaching and research programs, Bozeman is renowned for year-round recreational and cultural opportunities to include access to world class ski areas, multiple blue ribbon trout streams and the Gallatin National Forest. The Bozeman-Yellowstone International Airport is served by several major airlines and is the busiest airport in the state.

Named an All American City, Bozeman boasts high-quality medical facilities, a very low crime rate, many fine restaurants, acclaimed public and private schools, a symphony orchestra and choir, an annual opera, and nationally known events such as the Sweet Pea Festival of the Arts held in early August of each year. Bozeman is listed as one of National Geographic's "World's 25 Best Ski Towns." ranked Bozeman #2 on the list of American Dreamtowns - small towns that offer the best quality of life without metropolitan hassles. The K-12 educational system, growing reputation of Montana State University, and pristine natural environment of the area combine to make Bozeman one of America's most desirable university towns. Bozeman is located in the beautiful Gallatin Valley, 90 miles north of Yellowstone National Park.


The Registrar’s Office is a central component of the academic mission of Montana State University, providing formal validation of teaching and learning on this campus. The Registrar is the official custodian of student academic records, and the office is legally required to maintain past, present and future unabridged academic records. The Registrar's staff plans and conducts student-registration, maintains and updates academic records, interprets and applies academic policies, certifies eligibility for associate and baccalaureate degrees, determines resident fee classification for tuition purposes, schedules all academic classes and classroom facilities, maintains processes and provides support for academic grading and advising, verifies enrollment and degrees awarded, plans and directs commencement ceremonies, and determines eligibility for student participation in athletics, extracurricular and honor society activities. The Registrar’s Office establishes a singularly unique relationship with students over the passage of an academic career. Beginning with new student orientation, interactions continue with continuing & returning students during enrollments and graduation, and those relationships reinforce a reliable connection and resource for alumni who request official verification of academic records, degree(s) earned and/or transcripts.

Duties and

Under the supervision of the Student Records and Transcript Services Operations Manager, this position performs a variety of technical and customer service support for the department. This position provides specific technical analysis of specification design to develop & implement campus-wide software centered in the Registrar’s office including: Form Fusion for electronic and physical production and delivery of student records, Ad Astra for space-management and scheduling, DegreeWorks for online curriculum & degree planning, and CourseLeaf for the MSU catalog as well as future software solutions such as Argos for report generation and data analysis. In each of these instances this position is required to understand and help manage the interface between the above mentioned software tools and Banner. This position evaluates business processes, customizes programming to accommodate different customer needs, communicates with technical/software 3rd party vendors to insure client needs are met, & evaluates system efficiencies. In addition, this position provides administrative and advising support with standard and adhoc report generation from the Banner database, Student module testing and training, problem solving for internal & external constituents, and system security. This position interacts with software vendors, scheduling authorities, ITC staff, the advising communities, the MSU 4-campus community, and students. Additionally, this position assists in general operations and functions of the office of the Registrar and performs other duties as assigned.

1.   An Associate’s degree PLUS 3 years' experience in technical/customer support OR an equivalent combination of training and experience.
2.   Demonstrated project management experience with ability to coordinate activities of several entities toward a common goal.
3.   Demonstrated working knowledge of database principles, structure, and logic and the ability to troubleshoot and perform data extraction.
4.   Demonstrated excellent oral and written communication skills.
5.   Demonstrated ability to work independently with a high degree of accuracy and close attention to detail.
6.   Demonstrated extensive knowledge of information systems including experience with data entry, extraction and quality assurance. Specifically demonstrating the ability to provide timely, accurate data to end users.
7.   Demonstrated ability to provide excellent customer service for experience interacting with internal and external customers.
1.   Experience working with Banner
2.   Programming experience including SQL, or other tools to generate queries for standard reporting
3.   Experience in a University setting.
The Successful
Candidate Will

The successful candidate will also have the following abilities: appropriately handle confidential information; communicate effectively with students employees, and the public both in person, over the phone, and in writing; work effectively in a team oriented environment; provide a high level of customer service in a positive, professional and helpful manner; establish and maintain effective working relations with co-workers and the public; represent the Office of the Registrar and Montana State University and its programs to others in a professional and courteous manner.

1.   In accordance with MSU policy, hiring will be conditional upon successful completion of a pre-employment background check.

Screening will begin June 5, 2014, and continue until an adequate pool is established.


To apply, please download the application materials by clicking here MSU Classified Employment Application.

The applicant must submit an MSU Application. Electronic submissions are highly preferred. An original signature of the MSU-Bozeman Application Cover Sheet is required via scanned PDF, fax, or hardcopy original to the address below. Submit materials to:

Jody Ogata, Archived Records & Operations Manager
Montana State University
Office of the Registrar
101 Montana Hall
P.O. Box 172660
Bozeman, MT 59717-2660
Phone: 406-994-5522
Fax: 406-994-1972

Posted 05/22/14kw