Montana State University

Classified Position
Vacancy Announcement
June 11, 2014

Program Coordinator I
Office of International Programs

Position Number     0382
Start Date Upon successful completion of selection process.
Starting Salary

Wage of $11.331 per hour.

FTE Full-time (1.0 FTE)
Benefits Eligible for benefits
Bargaining Unit Montana Public Employees Association
Overtime Status Eligible for overtime

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.

Founded in 1893 as a Land Grant University, Montana State University (MSU) is composed of nine academic colleges and a graduate school and boasts a friendly, supportive faculty and campus environment. Currently, the University hosts an enrollment of over 15,000 students, including approximately 2,000 graduate students. MSU is classified as one of 108 U.S. Research Universities (very high research activity) by the Carnegie Foundation.

MSU is located in Bozeman, Montana, an extended community of about 70,000 nestled in the Rocky Mountains in Southwest Montana. In addition to providing access to an extraordinary ecosystem for teaching and research programs, Bozeman is renowned for year-round recreational and cultural opportunities to include access to world class ski areas, multiple blue ribbon trout streams and the Gallatin National Forest. The Bozeman-Yellowstone International Airport is served by several major airlines and is the busiest airport in the state.

Named an All American City, Bozeman boasts high-quality medical facilities, a very low crime rate, many fine restaurants, acclaimed public and private schools, a symphony orchestra and choir, an annual opera, and nationally known events such as the Sweet Pea Festival of the Arts held in early August of each year. Bozeman is listed as one of National Geographic's "World's 25 Best Ski Towns." ranked Bozeman #2 on the list of American Dreamtowns - small towns that offer the best quality of life without metropolitan hassles. The K-12 educational system, growing reputation of Montana State University, and pristine natural environment of the area combine to make Bozeman one of America's most desirable university towns. Bozeman is located in the beautiful Gallatin Valley, 90 miles north of Yellowstone National Park.


The Office of International Programs (OIP) offers a full range of international programs and services to MSU-Bozeman and the Montana State University System. OIP seeks to bring international education to the core of the academic and cultural life of MSU. OIP programs make MSU accessible to capable students from around the world and ensures they have a quality academic experience.

Under the direct supervision of the Director for Training and Special Programs, the person in this position helps to develop and coordinate OIP’s short-term programs for incoming foreign visitors. Specific responsibilities include: assisting with research and editing of grant applications and designing programs to meet criteria of grant applications and Requests for Proposal; creating program itineraries; designing and executing publicity campaigns for homestay recruitment; researching and producing detailed information and promotional materials; maintaining statistics on various aspects of incoming programs; coordinating logistical and administrative aspects of in-coming training programs to ensure basic needs of training groups are met on a daily basis in a cost effective and time efficient manner; working within program budgets for all programs; researching and negotiating costs for travel, food, lodging, and all program activities on campus and off; organizing program orientations; helping Director with hiring, training, and supervising temporary staff; assisting Director and other OIP staff as required. Willingness to work nights, weekends, or other non-traditional work schedules a must.

Duties and

  1. Work collaboratively with other staff as a member of the International Training and Special Programs team.
  2. Coordinate incoming training programs, events and activities including the Middle East Partnership Initiative Student Leaders Program and the Teaching Excellence and Achievement Program, etc. by coordinating with faculty, staff and venders, program assistants, volunteers, Mentors, partner organizations, and contracted service providers.
  3. Work within set program budgets.
  4. Coordinate updates on Training and Special programs website.
  5. Maintain all program documentation and database information

1.   Two years of post-secondary education plus three years of full-time (or part-time equivalent) general office or clerical work experience which includes detailed record keeping, word processing, data entry, and customer service duties or an equivalent combination of relevant education and experience.
2.   Experience planning large events, such as overnight field trips, and recognition events, short-term travel programs, workshops, meetings, conferences, etc.
3.   Demonstrated ability to create and manage promotional materials and outreach.
4.   Demonstrated fiscal management including accounting, record keeping, and budgeting procedures.
5.   Demonstrated competence using personal computers and various software such as word processing, database management, spreadsheet, website and other photo editing software, and performing Web research. (Please list software and equipment used.)
1.   Experience with international students and international programming preferred.
2.   Experience coordinating federal grant programming.
3.   Knowledge of MSU academic programs and extracurricular activities.
The Successful
Candidate Will

The successful candidate will also have the following abilities : Competence performing detailed work according to established rules and procedures with an extremely high level of accuracy; handle sensitive and confidential information in an appropriate manner; competence organizing and prioritizing workload and meeting deadlines; work with a diverse audience; consistently exercise initiative and sound judgment; establish and maintain effective working relations with co-workers and the public; represent the Office of International Programs Division and its programs to others in a professional and courteous manner; maintain sensitive and confidential situations and information appropriately; establish and maintain productive and positive working relations with co-workers, supervisors, and the public in a team-oriented environment; effectively operate work related equipment.

1.   In accordance with MSU policy, hiring will be conditional upon successful completion of a pre-employment background check.
2.   Ability to work some nights and weekends.

Applications must be received by June 30, 2014, at 5:00 PM (MDT), to be considered. Late applications will not be considered.


To apply, please download the application materials by clicking here MSU Classified Employment Application.

The applicant must submit an MSU Application. Electronic submissions are highly preferred. An original signature of the MSU-Bozeman Application Cover Sheet is required via scanned PDF, fax, or hardcopy original to the address below. Submit materials to:

Janelle Rasmussen
Director, International Training & Special Programs
Montana State University
Office of International Programs
400 Culbertson Hall
PO Box 172260
Bozeman, MT 59717-2260

Tel: 406-994-7602
Fax: 406-994-1619
Web: training

Posted (06/11/14ses)