Montana State University
Bozeman

Classified Position
Vacancy Announcement
June 11, 2014


ADMINISTRATIVE ASSOCIATE III
Office of Research & Economic Development

Announcement
Number
14-440
 
Position Number     0235
 
Start Date Upon successful completion of selection process
 
Starting Salary

$11.253 per hour, consideration of higher wage dependent upon demonstrated exceptional relevant qualifications.

 
FTE Full-time (1.0 FTE)
 
Benefits Eligible for benefits
 
Bargaining Unit Montana Public Employees Association
 
Overtime Status Eligible for overtime
 
Community
Information

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.

Founded in 1893 as a Land Grant University, Montana State University (MSU) is composed of nine academic colleges and a graduate school and boasts a friendly, supportive faculty and campus environment. Currently, the University hosts an enrollment of over 15,000 students, including approximately 2,000 graduate students. MSU is classified as one of 108 U.S. Research Universities (very high research activity) by the Carnegie Foundation.

MSU is located in Bozeman, Montana, an extended community of about 70,000 nestled in the Rocky Mountains in Southwest Montana. In addition to providing access to an extraordinary ecosystem for teaching and research programs, Bozeman is renowned for year-round recreational and cultural opportunities to include access to world class ski areas, multiple blue ribbon trout streams and the Gallatin National Forest. The Bozeman-Yellowstone International Airport is served by several major airlines and is the busiest airport in the state.

Named an All American City, Bozeman boasts high-quality medical facilities, a very low crime rate, many fine restaurants, acclaimed public and private schools, a symphony orchestra and choir, an annual opera, and nationally known events such as the Sweet Pea Festival of the Arts held in early August of each year. Bozeman is listed as one of National Geographic's "World's 25 Best Ski Towns." Bizjournals.com ranked Bozeman #2 on the list of American Dreamtowns - small towns that offer the best quality of life without metropolitan hassles. The K-12 educational system, growing reputation of Montana State University, and pristine natural environment of the area combine to make Bozeman one of America's most desirable university towns. Bozeman is located in the beautiful Gallatin Valley, 90 miles north of Yellowstone National Park.

 
Overview

The Office of Research and Economic Development is responsible for developing and maintaining a thriving environment for faculty and student research, as well as other creative and scholarly activities at the University. The RED office also creates and administers all policies associated with research, creative activities and technology transfer including scientific misconduct, research compliance, animal and human subject work, and intellectual property.

Under the supervision of the Assistant to the Vice President, the person in this position performs a variety of administrative and accounting duties in support of the department. Due to the variety of tasks and duties, the person in this position must have strong clerical, customer service, administrative and technical support skills.

 
Duties and
Responsibilities

  • Provide direct administrative support to the Vice President and the VP Assistant.
  • Perform accounting tasks.
  • Act as the principal phone and personal contact for the central RED office.
  • Develop and maintain financial, general office, and archival/historical filing systems including developing cross-reference systems.
  • Create, proof and edit a variety of forms, business correspondence, charts, tables, etc.
  • Assist with scheduling and coordinating appointments and meetings.
  • Process all required travel forms for the central RED office staff in compliance with MUS/MSU travel regulations.
  • Manage all purchasing of supplies and services for the central RED office.
  • Be responsible for all accounts payable processing.
  • Be responsible for invoicing, managing and reconciling the office scanner/copy machine account; processing mail; supervising student employees; performing all other duties as required and assigned.

 
Required
Qualifications
1.   High school graduation or G.E.D. plus two years of full time (or part-time equivalent) progressively more responsible general office management in a customer service-oriented position or an equivalent combination of relevant education and experience will be considered.
2.   Successful experience managing, monitoring, and reconciling financial accounts.
3.   Successful experience interpreting, applying and communicating detailed information, both verbally and in writing, to a variety of individuals internal and external to the organization in an effective and diplomatic manner.
4.   Demonstrated competence organizing and prioritizing workloads, performing work in an organized manner, and meeting deadlines in a busy office setting.
5.   Demonstrated competence designing, composing, formatting, and proofing grammar, punctuation, and spelling of business correspondence and general office materials.
6.   Demonstrated competence using personal computers and software, such as word processing, spreadsheets, electronic calendars, and e-mail. Microsoft Office Suite preferred. (Please list software used and types of documents produced.)
7.   Demonstrated competence maintaining, processing, and verifying detailed information with a high degree of accuracy and close attention to detail.
 
Preferred
Qualifications
1.   Experience maintaining/updating web pages.
2.   Knowledge of the university system and its organizational structure, regulations, policies, and procedures.
3.   Experience using the SCT Banner system and MSU CatBooks.
 
The Successful
Candidate Will

The successful candidate will also have the following abilities to: consistently exercise initiative and good judgment; develop and maintain effective working relationships with a diverse range of constituents both internal and external to the organization; possess a strong customer service focus; exercise adaptability to changing priorities while maintaining a positive, effective and professional approach; effectively operate work related equipment; appropriately handle sensitive and confidential information; work effectively both independently and in a team-orientated manner, under minimal supervision; and represent the Office of Research and Economic Development and its programs to others in a professional and courteous manner.

 
Special
Requirements
1.   In accordance with MSU policy, hiring will be conditional upon successful completion of a pre-employment background check.
 
Application
Deadline

Screening of applications will begin on June 26, 2014, and continue until an adequate pool is established.

 
Application
Procedure

To apply, please download the application materials by clicking here MSU Classified Employment Application.

The applicant must submit an MSU Application. Electronic submissions are highly preferred. An original signature of the MSU-Bozeman Application Cover Sheet is required via scanned PDF, fax, or hardcopy original to the address below. Submit materials to:

Kathy Marcinko, Search Chair
Montana State University
Research and Economic Development Office
207 Montana Hall
PO Box 172460
Bozeman, MT 59717-2460
kathy.marcinko@montana.edu
Phone: 406-994-4404
Fax: 406-994-2893

 
Posted (06/11/14kw)