Montana State University
Bozeman

Classified Position
Vacancy Announcement
June 12, 2014 *Screening Date Extended*


ACCOUNTING ASSOCIATE III
Microbiology and Immunology

Announcement
Number
14-447
 
Position Number     0994
 
Start Date Upon successful completion of selection process
 
Starting Salary

11.341 per hour

 
FTE Full-time (1.0 FTE)
 
Benefits Eligible for benefits
 
Bargaining Unit Montana Public Employees Association
 
Overtime Status Eligible for overtime
 
Community
Information

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.

Founded in 1893 as a Land Grant University, Montana State University (MSU) is composed of nine academic colleges and a graduate school and boasts a friendly, supportive faculty and campus environment. Currently, the University hosts an enrollment of over 15,000 students, including approximately 2,000 graduate students. MSU is classified as one of 108 U.S. Research Universities (very high research activity) by the Carnegie Foundation.

 
Overview

The Department of Microbiology and Immunology (M&I) has a unique combination of expertise in the study of pathogen biology, host defense, cell biology, innate and acquired immunity, and developmental biology.

 
Duties and
Responsibilities

Under the direct supervision of the Program Coordinator, the person in this position performs a variety of department-level accounting duties. Duties include, but are not limited to: administer the department Procurement Card (P-Card) program. These duties include securing cards for employees; validating expenses charged to P cards; monitoring fraud charges; viewing every transaction and determining index to be charged and account code to be used; acquiring cards for new employees and destroying P cards from terminating employees; compiling monthly reports to be submitted to University Business Services; filing and maintaining all invoices. This person will also be responsible for the preparation of various types of BPA’s (pink, blue, yellow). Will work with a wide range of accounts (Grants, College, MAES, HATCH, Animal Health and Foundation funds) and must know rules and regulations governing those monies. This person will research errors and trouble shoot accounting matters; audit certain aspects of departmental systems; assist with budget planning; assist with development and implementation of procedures for recording costs and other financial and budgetary data; compile audit materials for reports; use Banner to research account information; create spreadsheets to report data; implement purchasing rules and regulations; gather information and make recommendations for process changes; make independent decisions on a number of levels; maintain confidentiality of various accounting transactions; contribute to fiscal year end operations; analyze and examine invoices and other accounting documents and determine payments and other actions needed; reconcile vendor statements; prepare sole source and brand name justification documents; calculate payable; manage shipping and receiving; manage departmental inventory database; generate monthly invoices for animal care and assist animal clinic supervisor with animal inventory; prepare invoices for miscellaneous transactions when required; maintain room reservation book and generate room usage spreadsheet by semester; act as contact person for vendor shows to be held in IMID seminar room; provide assistance to department employees in the use of copier and fax machine; monitor liquid nitrogen for the department and place orders when necessary; prepare out-of-state justification forms; prepare travel expense claims. Will assist with normal departmental day-to-day functions of the office as required.

 
Required
Qualifications
1.   Three years post-secondary education in accounting or related field plus three years of progressively responsible accounting experience or an equivalent combination of relevant education and experience.
2.   Demonstrated experience applying professional accounting and budgeting principles and processes while monitoring and reconciling fiscal records.
3.   Demonstrated experience researching, compiling, analyzing, and interpreting accounting reports with a high degree of accuracy.
4.   Experience in Microsoft Office- Excel, Word, and Outlook. Please list what types of documents you've produced with each.
5.   Demonstrated effective communication while providing excellent customer service and instructing others on accounting procedures.
 
Preferred
Qualifications
1.   Experience with Banner software, Banner reports, CatBooks, and P-Card transactions.
 
The Successful
Candidate Will

The successful candidate will also have the following abilities : to consistently exercise initiative and good judgment while prioritizing an ever-changing workload to meet deadlines with minimal supervision; to communicate effectively both verbally and in writing with employees and the public; to establish and maintain effective working relations with co-workers, vendors, and others in a team-oriented environment; to maintain confidentiality of records and information; to serve as a liaison for the department to MSU employees, students, vendors, and MSU administration; and to represent the department and MSU to others in a professional and courteous manner.

 
Special
Requirements
1.   In accordance with MSU policy, hiring will be conditional upon successful completion of a pre-employment background check.
2.   Must possess or be able to obtain a valid driver's license.
 
Notes

This position's work location is on-campus (Lewis Hall) and off-campus (Technology Park). The person in this position will most likely work half days in each location and/or be flexible as to where he/she will be located.

 
Application
Deadline

Screening of applications will begin on July 24, 2014 and continue until an adequate pool is established.

 
Application
Procedure

To apply, please download the application materials by clicking here MSU Classified Employment Application.

The applicant must submit an MSU Application. Electronic submissions are highly preferred. An original signature of the MSU-Bozeman Application Cover Sheet is required via scanned PDF, fax, or hardcopy original to the address below. Submit materials to:

Cheryl Johnson
Montana State University
Microbiology and Immunology
PO Box 173610
Bozeman, MT 59717-3610
cherylj@montana.edu
Phone: 406-994-4706
Fax: 406-994-4303

 
Posted bbclark 6/12/14