Montana State University

Classified Position
Vacancy Announcement
June 13, 2014 **Address updated**

College of Nursing

Position Number     1659
Start Date Upon successful completion of selection process
Starting Salary

Starting wage of $10.50 per hour.

FTE Full-time (1.0 FTE)
Benefits Eligible for benefits
Bargaining Unit Montana Public Employees Association
Overtime Status Eligible for overtime

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.

Founded in 1893 as a Land Grant University, Montana State University (MSU) is composed of nine academic colleges and a graduate school and boasts a friendly, supportive faculty and campus environment. Currently, the University hosts an enrollment of over 15,000 students, including approximately 2,000 graduate students. MSU is classified as one of 108 U.S. Research Universities (very high research activity) by the Carnegie Foundation.


The Montana State University College of Nursing offers a baccalaureate degree program with two options: the traditional and accelerated BSN. To better meet the needs of the students and to serve the healthcare needs of the state, the single curriculum of the traditional BSN is offered on all of the college’s upper division campuses in Billings, Bozeman, Great Falls, Kalispell, and Missoula, while the accelerated option is offered only in Bozeman and Great Falls. An advanced placement option is also available for Licensed Practical Nurses (LPNs). The Caring for Our Own Program (CO-OP) is a project to recruit and retain American Indian students into nursing and is a national model for such work. In addition, the college works closely with the Army to recruit and retain nursing cadets in the ROTC program. The college also offers graduate education at both the masters and doctoral levels. Curriculum options include the Clinical Nurse Leader (MN) and Nurse Practitioner (DNP). A Certificate in Nursing Education is also available. The College is nationally recognized for its work in rural nursing practice, theory and research and offers a research supportive environment in which tenure-track faculty focus on projects of relevance to health care in rural and isolated areas.

Duties and

The Program Assistant coordinates activities for the undergraduate program including, but not limited to, upper division student placement and registration, College of Nursing scholarship activities, and provides administrative support for undergraduate student-related activities, including the Undergraduate Academic Affairs Committee and the Scholastic Committee. The Program Assistant reports to and provides support for the Associate Dean for Undergraduate Programs by screening telephone calls; scheduling appointments; drafting correspondence for signature; and distributing a variety of documents, including confidential and sensitive materials; prioritizing and sorting mail; and assisting with special projects.

1.   Experience performing administrative, financial, and office management duties under indirect supervision, ability to act with initiative and good judgment, ability to establish and maintain effective working relationships as a member of the undergraduate staff team, and to know when to consult with a supervisor.
2.   Experience collecting, organizing, prioritizing, analyzing and evaluating a considerable volume of information/data and using it in the application of professional principles and practices in order to manage the college's placement and scholarship activities.
3.   Must have strong verbal and written communication skills and produce high quality professional business communications.
4.   Must be detail oriented and skilled in the use of standard office equipment (eg calculator, computer, FAX, scanner, copier) and proficient with several software programs including MS Word, Excel, & Outlook.
1.   Experience working in a student centered environment with knowledge of processes, policies, and procedures for student success in an institution of higher education.
2.   Knowledge of MSU and College of Nursing administrative practices and procedures including programmatic requirements and the College's policies associated with application requirements and criteria for acceptance into upper division and accelerated program placements.
3.   Knowledge of MSU Financial Aid and MSU Alumni Foundation policies and procedures for identifying recipients and awarding scholarships as well as transferring and disbursing funds. Basic knowledge of bookkeeping is helpful in working with scholarship budgets and student deposits for upper division.
4.   Knowledge of and ability to register students for courses via Banner and process drop/add procedures. Ability to engage in detailed coordination with staff in other units to ensure students are correctly identified and coded so that the appropriate tuition and fees are applied to student’s bills.
5.   Ability to coordinate with external vendors such as Kaplan for NCLEX-RN prediction exams and Verified Credentials to ensure that students have no discrepancies on their background checks and are eligible to be placed in undergraduate program options.
6.   Knowledge of FERPA, the ability to handle confidential and sensitive information, and to use discretion when meeting with the public.
7.   Knowledge of University systems such as Banner, Degreeworks, and Advisor Dashboard among others.
The Successful
Candidate Will

The successful candidate will also have the following abilities : to consistently exercise initiative and good judgment; to establish and maintain effective working relationships with co-workers and the public in a team oriented environment; to maintain confidentiality of records and information; and to represent MSU to others in a professional and courteous manner.

1.   In accordance with MSU policy, hiring will be conditional upon successful completion of a pre-employment background check.

Screening of applications will begin on June 26, 2014, and continue until an adequate pool is established.


To apply, please download the application materials by clicking here MSU Classified Employment Application.

The applicant must submit an MSU Application. Electronic submissions are highly preferred. An original signature of the MSU-Bozeman Application Cover Sheet is required via scanned PDF, fax, or hardcopy original to the address below. Submit materials to:

Wendy Minster, Search Committee Contact
MSU-Bozeman College of Nursing Great Falls Campus
North Central Montana Professional Building
400 15th Avenue South
Suite #106
Great Falls, MT 59405-4375
Phone: 406-771-4451
Fax: 406-771-4449

Posted 06/13/14kw