Montana State University

Classified Position
Vacancy Announcement
July 17, 2014


Position Number     1130
Start Date Upon successful completion of selection process.
Starting Salary

Starting wage of $10.793 per hour, consideration of higher wage dependent upon demonstrated exceptional relevant qualifications.

FTE Full-time (1.0 FTE)
Benefits Eligible for benefits
Bargaining Unit Montana Public Employees Association
Overtime Status Eligible for overtime

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.

Founded in 1893 as a Land Grant University, Montana State University (MSU) is composed of nine academic colleges and a graduate school and boasts a friendly, supportive faculty and campus environment. Currently, the University hosts an enrollment of over 15,000 students, including approximately 2,000 graduate students. MSU is classified as one of 108 U.S. Research Universities (very high research activity) by the Carnegie Foundation.

MSU is located in Bozeman, Montana, an extended community of about 70,000 nestled in the Rocky Mountains in Southwest Montana. In addition to providing access to an extraordinary ecosystem for teaching and research programs, Bozeman is renowned for year-round recreational and cultural opportunities to include access to world class ski areas, multiple blue ribbon trout streams and the Gallatin National Forest. The Bozeman-Yellowstone International Airport is served by several major airlines and is the busiest airport in the state.

Named an All American City, Bozeman boasts high-quality medical facilities, a very low crime rate, many fine restaurants, acclaimed public and private schools, a symphony orchestra and choir, an annual opera, and nationally known events such as the Sweet Pea Festival of the Arts held in early August of each year. Bozeman is listed as one of National Geographic's "World's 25 Best Ski Towns." ranked Bozeman #2 on the list of American Dreamtowns - small towns that offer the best quality of life without metropolitan hassles. The K-12 educational system, growing reputation of Montana State University, and pristine natural environment of the area combine to make Bozeman one of America's most desirable university towns. Bozeman is located in the beautiful Gallatin Valley, 90 miles north of Yellowstone National Park.


The Office of Admissions is responsible for the marketing, recruitment and matriculation of new undergraduate MSU students. The Office of Admissions is also responsible for upholding Board of Regents and Montana University System admission requirements, policies and procedures regarding applications for admission, residency, acceptance of transfer credits and other enrollment-related issues.

Duties and

As an integral part of the recruitment efforts of the university, the person in this position is expected to provide accurate and specific information regarding MSU's admission policies and procedures, recruitment events and general campus knowledge to current and prospective students, the general public, faculty and staff. Contact with these populations is done via walk-in encounters, email, written correspondence and phone. Due to the myriad of tasks and duties involved with this position, this person must have strong technical and office management skills in support of the programs developed and implemented by the Office of Admissions. This position has a high volume of data entry and therefore requires a person with attention to detail. Because this position is highly visible and people-oriented, the person in this position must possess the skills to tactfully and diplomatically respond to a variety of clientele both internal and external to the organization. The person in this position must exercise independent judgment regarding University processes and policies. In addition, due to interactions with diverse and varied populations, this person must have the initiative, judgment, and flexibility to solve unusual problems and adapt methods and procedures to fit unusual circumstances. The person in this position must also be knowledgeable about all support staff responsibilities within the office, be able to answer questions and perform related duties as required.

1.   High school diploma or G.E.D. plus one year of full time (or part-time equivalent) entry to mid-level administrative support and/or clerical experience in a customer service-oriented position or an equivalent combination of relevant education and experience.
2.   Demonstrated competence using personal computers and software, such as word processing, spreadsheets, electronic calendars, and e-mail. Microsoft Office Suite preferred. (Please list equipment and software used, and types of documents produced).
3.   Demonstrated competence composing, formatting, and proofing grammar, punctuation, and spelling of business correspondence and general office materials.
4.   Demonstrated ability following established instructions and procedures with a high level of accuracy and attention to detail.
5.   Demonstrated competence organizing and prioritizing heavy workloads and meeting tight deadlines with many interruptions, while maintaining a positive, effective and professional approach.
6.   Demonstrated ability to communicate in an effective, positive and friendly manner while providing appropriate responses to questions or inquiries from a variety of individuals.
7.   Demonstrated ability using a large computerized database for large volumes of information entry, retrieval, maintenance and processing, with a high level of accuracy.
1.   Experience using Banner system.
The Successful
Candidate Will

The successful candidate will also have the ability: to consistently exercise initiative and good judgment; to effectively operate work related equipment; to establish and maintain effective working relations with co-workers and the public in a team-oriented environment; to maintain confidentiality of records and information; the ability to maintain composure when responding to numerous phone calls every day; the ability to represent MSU and the Office of Admissions to others in a professional, courteous and service-oriented manner.

1.   In accordance with MSU policy, hiring will be conditional upon successful completion of a pre-employment background check.

Screening of applications will begin on July 30, 2014, and will continue until a suitable candidate pool has been established.


To apply, please download the application materials by clicking here MSU Classified Employment Application.

The applicant must submit an MSU Application. Electronic submissions are highly preferred. An original signature of the MSU-Bozeman Application Cover Sheet is required via scanned PDF, fax, or hardcopy original to the address below. Submit materials to:

Elicia Palmer, Search Contact
Montana State University
Office of Admissions
201 Strand Union
P.O. Box 172190
Bozeman, MT 59717-2190
Fax: 406-994-7360

Please e-mail or call Search Contact at 406-994-6661 with any questions.

Posted (07/17/14kw)