Montana State University
Bozeman

Classified Position
Vacancy Announcement
July 28, 2014


ADMINISTRATIVE ASSOCIATE III
Microbiology and Immunology

Announcement
Number
15-833
 
Position Number     0007
 
Start Date Upon successful completion of selection process
 
Starting Salary

Minimum starting wage of $11.253 per hour, consideration of higher wage dependent upon demonstrated exceptional relevant qualifications.

 
FTE Full-time (1.0 FTE)
 
Benefits Eligible for benefits
 
Bargaining Unit Montana Public Employees Association
 
Overtime Status Eligible for overtime
 
Community
Information

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.

 
Overview

The Department of Microbiology & Immunology is one of the most relevant, dynamic and exciting disciplines in the biological sciences. Our department's mission is to train undergraduate, graduate and postdoctoral students for careers in microbiology - through excellence in teaching, research, and service.

 
Duties and
Responsibilities

The Administrative Associate III in the Department of Microbiology & Immunology is the first-contact for undergraduate and graduate student support services, and faculty support. The person in this position interacts daily with the Department Chair, faculty, MSU staff, students, and the public, and should possess strong communication and customer service skills. Cyclical responsibilities include organizing and maintaining paper student files and Degreeworks records, coordinating catalog revisions, course scheduling, and course evaluations. The Administrative Associate III will work closely with the Registrar, the Bookstore and the Graduate School to accomplish these duties. This position is also responsible for updating and maintaining the Department website, developing the annual newsletter, and assisting with event planning.

 
Required
Qualifications
1.   Two years of post-secondary education plus three years of full-time (or part-time equivalent) progressively responsible administrative experience based in a busy office setting providing high quality administrative support and customer service or an equivalent combination of relevant education and experience.
2.   Demonstrated competence organizing files and maintaining records with a high degree of accuracy and close attention to detail, while dealing with constant interruptions.
3.   Successful experience working in a busy office setting and exercising adaptability to changing priorities.
4.   Demonstrated excellent communication and customer service skills, and competence interpreting and explaining detailed information, both verbally and in writing, to a wide variety of constituents.
5.   Experience organizing and planning events, meeting deadlines, and independently organizing and prioritizing multiple work assignments.
6.   Demonstrated experience composing and editing documents, including a newsletter.
 
Preferred
Qualifications
1.   Experience using SCT Banner and Degreeworks.
2.   Experience with web page monitoring and maintenance.
 
The Successful
Candidate Will

The successful candidate will also have the following abilities: organize and prioritize multiple work assignments, meet deadlines, exercise adaptability to changing priorities; maintain confidentiality of information and maintain records with high degree of accuracy, and close attention to details; communicate effectively with employees, students and the public, both in person and over the phone; establish and maintain effective working relations with co-workers and the public; work independently with minimal supervision and as part of a team; and represent the Department and MSU in a professional and courteous manner.

 
Special
Requirements
1.   In accordance with MSU policy, hiring will be conditional upon successful completion of a pre-employment background check.
 
Application
Deadline

Screening of applications will begin on August 11, 2014, and continue until an adequate pool is established.

 
Application
Procedure

To apply, please download the application materials by clicking here MSU Classified Employment Application.

The applicant must submit an MSU Application. Electronic submissions are highly preferred. An original signature of the MSU-Bozeman Application Cover Sheet is required via scanned PDF, fax, or hardcopy original to the address below. Submit materials to

Jennifer Hodges, Search Committee Contact
Montana State University
Microbiology and Immunology
109 Lewis Hall
P.O. Box 173520
Bozeman, MT 59717-3520
jennifer.hodges3@montana.edu
Fax: 406-994-4926

Please e-mail or call Search Committee Contact at 406-994-4903 with any questions.

 
Posted bbclark 7/28/14