Montana State University
Bozeman

Classified Position
Vacancy Announcement
***August 21, 2014 - UPDATED APPLICATION DEADLINE***


PROGRAM ASSISTANT
College of Education, Health and Human Development
Northern Plains Transition To Teaching

Announcement
Number
15-839
 
Position Number     4M1407
 
Start Date Upon successful completion of selection process
 
Starting Salary

$10.50 per hour

 
FTE 0.75 - 1.0 FTE, depending upon departmental need
 
Benefits Eligible for benefits
 
Bargaining Unit Montana Public Employees Association
 
Overtime Status Eligible for overtime
 
Community
Information

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.

Founded in 1893 as a Land Grant University, Montana State University (MSU) is composed of nine academic colleges and a graduate school and boasts a friendly, supportive faculty and campus environment. Currently, the University hosts an enrollment of over 15,000 students, including approximately 2,000 graduate students. MSU is classified as one of 108 U.S. Research Universities (very high research activity) by the Carnegie Foundation.

MSU is located in Bozeman, Montana, an extended community of about 70,000 nestled in the Rocky Mountains in Southwest Montana. In addition to providing access to an extraordinary ecosystem for teaching and research programs, Bozeman is renowned for year-round recreational and cultural opportunities to include access to world class ski areas, multiple blue ribbon trout streams and the Gallatin National Forest. The Bozeman-Yellowstone International Airport is served by several major airlines and is the busiest airport in the state.

Named an All American City, Bozeman boasts high-quality medical facilities, a very low crime rate, many fine restaurants, acclaimed public and private schools, a symphony orchestra and choir, an annual opera, and nationally known events such as the Sweet Pea Festival of the Arts held in early August of each year. Bozeman is listed as one of National Geographic's "World's 25 Best Ski Towns." Bizjournals.com ranked Bozeman #2 on the list of American Dreamtowns - small towns that offer the best quality of life without metropolitan hassles. The K-12 educational system, growing reputation of Montana State University, and pristine natural environment of the area combine to make Bozeman one of America's most desirable university towns. Bozeman is located in the beautiful Gallatin Valley, 90 miles north of Yellowstone National Park.

 
Overview

The Northern Plains Transition to Teaching program (NPTT) is a graduate level, online teacher licensure program in the College of Education, Health & Human Development. The program currently admits about one hundred new degree and non-degree students per year. Program candidates are highly qualified working professionals who seek an affordable, convenient, and high quality route to licensure in order to become teachers.

The person in this position will serve as the Program Assistant for the NPTT Program. The successful candidate will play a vital role in NPTT's unique mission delivering service to the families and communities of Montana, and the schools served by our program completers. S/he will be a professional, purpose-driven individual who responds effectively to the needs of adult learners in all situations. The successful candidate will have the skills, knowledge, dedication, and personal attributes to manage a small but complex office even when the workload undergoes seasonal increases.

 
Duties and
Responsibilities

  • Managing the Student Application Process from initial contact to formal acceptance, interpreting NPTT admissions policies.

  • Advising Students on program requirements and compliance with NPTT and MSU Graduate School policy.

  • Managing applicant and student records, tracking data collection and accuracy for use in reporting, national program accreditation, and formal Quality Control System, and processing data for program decision making.

  • Managing NPTT as a paperless office.

  • Advertising & marketing coordination.

  • Facilitating accreditation-related database refinements.

  • Website management.

  • Coordinating the complex communications processes, file systems, technology, supplies, scheduling of meetings and following-through on decisions.

  • Accurately tracking files, documents, emails, messages, information, and other sources of information between multiple parties working at a distance.

  • Other administrative duties as assigned.

 
Required
Qualifications
1.   One year of post-secondary education plus two years of full-time (or part-time equivalent) relevant general office experience which includes development and implementation of office procedures, and working directly with the public in a service-oriented position or an equivalent combination of relevant education and experience.
2.   Demonstrated ability communicating in a clear, energetic, professional and positive manner while providing appropriate resources to staff, students, and the public, in person, via email, and over the phone. Must have the communication skills to work effectively within a diverse network including applicants, students, and other constituents, often at a distance.
3.   Demonstrated competence handling heavy workloads, organizing and prioritizing multiple work assignments, meeting deadlines, and exercising adaptability to changing priorities, while maintaining a positive, effective, and professional demeanor.
4.   Demonstrated competence using computers and software packages, specifically Microsoft Access, Word, and Excel, and Adobe Dreamweaver, and Acrobat, and the ability to accurately and quickly enter data. (Please list equipment, software, and examples).
5.   Demonstrated competence establishing and maintaining detailed record keeping and filing systems and in the development of data management systems.
 
Preferred
Qualifications
1.   Knowledge of graduate program policy and procedure, as well as a familiarity with the rigors, demands, and experiences of students in graduate school.
2.   Knowledge of university policies, procedures, and student issues.
3.   Knowledge of and training in Banner database system.
4.   Knowledge of the K-12 teaching profession.
 
The Successful
Candidate Will

The successful candidate will also have the following abilities: conduct work in a pleasant professional manner inclusive of extensive customer service skills; work effectively with a diverse clientele base, including students, utilizing excellent and effective communication skills in person, e-mail, and over the phone to maintain a high level of customer service; effectively interact, establish, and maintain effective working relations with students, co-workers and the public in a team-oriented environment; successfully exercise consistent initiative, problem solving, decision making, and good judgment; represent the NPTT and its programs to others in a professional and courteous manner.

 
Special
Requirements
1.   In accordance with MSU policy, hiring will be conditional upon successful completion of a pre-employment background check.
 
Application
Deadline

UPDATED - Screening of applications will begin on August 29, 2014, and will continue until an adequate pool is established.

 
Application
Procedure

To apply, please download the application materials by clicking here MSU Classified Employment Application.

The applicant must submit an MSU Application. Electronic submissions are highly preferred. An original signature of the MSU-Bozeman Application Cover Sheet is required via scanned PDF, fax, or hardcopy original to the address below. Submit materials to:

Jamie O'Callaghan, M.Ed.
Academic & Student Services Advisor
Montana State University
College of Education, Health and Human Development
Northern Plains Transition to Teaching
P.O. Box 172940
234A Reid Hall
Bozeman, MT 59717-2940
jocallag@montana.edu
Phone: 406-994-6743
Fax: 406-994-7900

 
Posted ses 8/8/14