Montana State University

Classified Position
Vacancy Announcement
August 12, 2014

Program Manager
Office of Sponsored Programs

Position Number     0647
Start Date Upon successful completion of selection process
Starting Salary

Wage of $15.408 per hour.

FTE Full-time (1.0 FTE)
Benefits Eligible for benefits
Bargaining Unit Exempt from collective bargaining
Overtime Status Exempt from overtime

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.

Founded in 1893 as a Land Grant University, Montana State University (MSU) is composed of nine academic colleges and a graduate school and boasts a friendly, supportive faculty and campus environment. Currently, the University hosts an enrollment of over 15,000 students, including approximately 2,000 graduate students. MSU is classified as one of 108 U.S. Research Universities (very high research activity) by the Carnegie Foundation.

MSU is located in Bozeman, Montana, an extended community of about 70,000 nestled in the Rocky Mountains in Southwest Montana. In addition to providing access to an extraordinary ecosystem for teaching and research programs, Bozeman is renowned for year-round recreational and cultural opportunities to include access to world class ski areas, multiple blue ribbon trout streams and the Gallatin National Forest. The Bozeman-Yellowstone International Airport is served by several major airlines and is the busiest airport in the state.

Named an All American City, Bozeman boasts high-quality medical facilities, a very low crime rate, many fine restaurants, acclaimed public and private schools, a symphony orchestra and choir, an annual opera, and nationally known events such as the Sweet Pea Festival of the Arts held in early August of each year. Bozeman is listed as one of National Geographic's "World's 25 Best Ski Towns." ranked Bozeman #2 on the list of American Dreamtowns - small towns that offer the best quality of life without metropolitan hassles. The K-12 educational system, growing reputation of Montana State University, and pristine natural environment of the area combine to make Bozeman one of America's most desirable university towns. Bozeman is located in the beautiful Gallatin Valley, 90 miles north of Yellowstone National Park.


The MSU Office of Sponsored Programs is administratively responsible for the majority of externally-sponsored research funding that is awarded to the institution. In Fiscal Year 2013, these funds exceeded $93 million.

Duties and

The Program Manager in the Office of Sponsored Programs (OSP) advances the research mission of MSU by coordinating key aspects of the pre-award and post-award functions at OSP. Pre-award management includes identifying and disseminating research funding opportunities for principal investigators (PI’s) and research scientists; partnering with departmental faculty, staff, accountants and administrators on research grant writing to ensure compliance with relevant deadlines, rules and regulations for grant proposal submissions. Post-award management includes coordinating set-up of new grant awards and related matching funds; review and monitoring of institutional expenditures of research grant funds to ensure budgetary compliance; oversight in processing a wide variety of administrative and financial approvals required by OSP. Extensive knowledge and understanding of federal, state, private and university regulations governing research funding is required. While this area of expertise is narrowly focused, if successful the impact on the MSU research community is increased grant funding along with enhanced compliance with relevant rules and regulations. Position is expected to provide a major contribution in the growth of research activities at MSU.

1.   Bachelor’s degree plus two years of full time (or part-time equivalent) experience in a customer service-oriented position. An equivalent combination of relevant education and experience will be considered.
2.   Demonstrated excellent organizational and time management skills.
3.   Proficiency in Microsoft Office products including Excel, Outlook, Word and PowerPoint
4.   Record of exceptional accuracy and attention to detail in work product.
1.   Working knowledge of federal, state and private funding agency policies and procedures, including OMB Circulars.
2.   Familiarity with MSU research mission and strategic plan, as well as current programs and projects.
3.   Experience with electronic proposal submission processes, such as, FastLane, etc.
4.   Experience with a large database system such as Banner.
5.   Experience with accounts payables to ensure compliance with federal acquisition and procurement laws.
6.   Experience working effectively with a broad range of constituencies such as university administrators, faculty, staff, students, and funding agencies.
The Successful
Candidate Will

The successful candidate will also have the following abilities :

  • Be able to work reliably under pressure, both independently and as part of a team, to meet inflexible deadlines and to prioritize responsibilities in a dynamic environment.
  • Have exceptional written, presentation and interpersonal communication skills.
  • Work effectively with a broad range of constituencies including university faculty, researchers, staff, students and administrators as well as funding agencies.
  • Possess personal energy, integrity, and vision.
  • Demonstrate commitment to excellence in customer service and performance.
  • Competence to interpret and effectively communicate policies, procedures and regulations both verbally and in writing.
  • Represent Research and Economic Development and the Office of Sponsored Programs in a professional and courteous manner.

1.   In accordance with MSU policy, hiring will be conditional upon successful completion of a pre-employment background check.

Screening of applications will begin on August 25, 2014, and continue until an adequate pool is established.


To apply, please download the application materials by clicking here MSU Classified Employment Application.

The applicant must submit an MSU Application. Electronic submissions are highly preferred. An original signature of the MSU-Bozeman Application Cover Sheet is required via scanned PDF, fax, or hardcopy original to the address below. Submit materials to:

Carmen Fike, Business Officer
Montana State University
Office of Sponsored Programs
PO Box 172470
Bozeman, MT 59717-2470
Phone: 406-994-1994
Fax: 406-994-7951

Posted (08/08/15kw)