Montana State University

Classified Position
Vacancy Announcement
August 15, 2014

PROGRAM COORDINATOR I (Graduate Program Coordinator)
Native American Studies

Position Number     1018
Start Date Upon successful completion of selection process
Starting Salary

Minimum starting wage of $11.331 per hour, consideration of higher wage dependent upon demonstrated exceptional relevant qualifications.

FTE Full-time (1.0 FTE)
Benefits Eligible for benefits
Bargaining Unit Montana Public Employees Association
Overtime Status Eligible for overtime

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.

Founded in 1893 as a Land Grant University, Montana State University (MSU) is composed of nine academic colleges and a graduate school and boasts a friendly, supportive faculty and campus environment. Currently, the University hosts an enrollment of over 15,000 students, including approximately 2,000 graduate students. MSU is classified as one of 108 U.S. Research Universities (very high research activity) by the Carnegie Foundation.

MSU is located in Bozeman, Montana, an extended community of about 70,000 nestled in the Rocky Mountains in Southwest Montana. In addition to providing access to an extraordinary ecosystem for teaching and research programs, Bozeman is renowned for year-round recreational and cultural opportunities to include access to world class ski areas, multiple blue ribbon trout streams and the Gallatin National Forest. The Bozeman-Yellowstone International Airport is served by several major airlines and is the busiest airport in the state.

Named an All American City, Bozeman boasts high-quality medical facilities, a very low crime rate, many fine restaurants, acclaimed public and private schools, a symphony orchestra and choir, an annual opera, and nationally known events such as the Sweet Pea Festival of the Arts held in early August of each year. Bozeman is listed as one of National Geographic's "World's 25 Best Ski Towns." ranked Bozeman #2 on the list of American Dreamtowns - small towns that offer the best quality of life without metropolitan hassles. The K-12 educational system, growing reputation of Montana State University, and pristine natural environment of the area combine to make Bozeman one of America's most desirable university towns. Bozeman is located in the beautiful Gallatin Valley, 90 miles north of Yellowstone National Park.


The Department of Native American Studies at Montana State University was established to provide and advance quality education for and about American Indians of Montana the region, and the nation. In fulfilling this mission, the Department is committed to meet the changing needs of Montana’s Indian tribes and all Montana citizens through excellence in teaching, research, student services and public service. In its academic programs, the Department provides concentrated study through a master’s in Native American Studies, a graduate certificate in Native American Studies and a minor in Native American Studies, as well as opportunities for students to gain a multicultural perspective in pursuing a general education through the University’s core curriculum. The person in this position serves as the program coordinator for the graduate, graduate certificate and the undergraduate minor programs in Native American Studies. The person performs receptionist duties including: answer incoming calls, greet and assist visitors as well as performs various administrative duties, supports services for faculty and staff and is responsible for making arrangements for conferences and other events.

Duties and

  • Graduate Program Coordinator- develops, organizes and coordinates the graduate programs:
    - Master of Arts Program Responsibilities include coordinating all aspects of the graduate program: recruiting prospective applicants; assisting applicants with application process; initial review of graduate applications; appointments and assignment of stipends and tuition waivers; preliminary advising, class scheduling; assist graduate students with required graduate paperwork; contact for all other topics related to graduate students.
    - Graduate Certificate Program Responsibilities include coordinating all aspects of the graduate certificate program: recruiting prospective applicants; assisting applicants with the application process; initial review of graduate applications; preliminary advising; track student progress to ensure completion of certificate; contact for all topics related to graduate certificate.
  • Undergraduate Minor Program Coordinator- develops, organizes and coordinates program.
  • Customer Service Responsibilities include duties such as: educating students, applicants, and the general public regarding program offerings and content in Native American Studies; provide strong customer service for both external and internal customers; act as initial point of contact for visitors and callers; answers and directs incoming telephone calls; responds to a wide variety of inquires.
  • Technical Support Responsibilities.
  • Conference and Event Organizer.
  • Search Committee and Tenure/Retention Committee Administration.
  • Graphic Design of Departmental Materials.
  • General Office and Administrative Support.

    1.   Two years post-secondary education plus two years of full-time (or part-time equivalent) progressively responsible customer service experience, or an equivalent combination of relevant education and/or experience.
    2.   Demonstrated competence organizing and prioritizing heavy workloads, performing work in an organized manner, and meeting deadlines in a busy office setting.
    3.   Demonstrated competence using personal computers and software, including Microsoft Office Suite.
    4.   Demonstrated ability to communicate clearly and effectively with employees, students, and the public, including in person, telephone and email.
    5.   Demonstrated ability to handle confidential materials and communications.
    1.   Knowledge of MSU procedures and policies or previous experience working in an academic department in a higher education setting.
    2.   College degree in Native American Studies, Anthropology, American Studies, or related field.
    3.   Knowledge of American Indian cultures and ability to communicate effectively with culturally diverse populations.
    4.   Experience with Banner, graphic design software, and web development software.
    The Successful
    Candidate Will

  • Possess ability to establish and maintain cooperative working relationships with various constituencies, including students, administrators, co-workers, faculty, and the general public.
  • Possess excellent communication and interpersonal skills.
  • Possess strong organizational and time management skills.
  • Have attention to detail, have ability to meeting deadlines, and to prioritizing competing demands.
  • Possess aptitude for problem solving and facilitating the work of others.
  • Exhibit good judgment and self-motivation.
  • Possess skill at prioritizing, organizing, and working on multiple projects.

    1.   In accordance with MSU policy, hiring will be conditional upon successful completion of a pre-employment background check.

    Screening of applications will begin on August 29, 2014, and continue until an adequate pool is established.


    To apply, please download the application materials by clicking here MSU Classified Employment Application.

    The applicant must submit an MSU Application. Electronic submissions are highly preferred. An original signature of the MSU-Bozeman Application Cover Sheet is required via scanned PDF, fax, or hardcopy original to the address below. Submit materials to:

    Lisa Stevenson
    Montana State University
    Native American Studies
    PO Box 172340
    2-179 Wilson Hall
    Bozeman, MT 59717-2340
    Phone: 406-994-3884
    Fax: 406-994-3343

    Posted 08/15/2014, nd/kmf