Montana State University-Bozeman
NCAA Athletics Certification
Self-Study 2001-2002

Governance and Commitment to Rules Compliance

Operating Principle

1.2 Institutional Control, Presidential Authority and Shared Responsibilities

The Associationís principle of institutional control vests in the institution the responsibility for the conduct of its athletics program, including the actions of its staff members and representatives of its athletics interests. In fulfilling this principle, the institution shall demonstrate that:

  1. The institutionís governing board provides oversight and broad policy formulation for intercollegiate athletics in a manner consistent with other units of the institution.
  2. The chief executive officer is assigned ultimate responsibility and authority for the operation and personnel of the athletics program.
  3. Appropriate campus constituencies have the opportunity, under the purview of the chief executive officer, to provide input into the formulation of policies relating to the conduct of the athletics program and to review periodically the implementation of such policies.

Self-Study Items

1. Based upon the institutionís experience in the last three years, list the decisions related to intercollegiate athletics in which the institutionís governing board or individual board members have been significantly involved.

The Montana University System Board of Regents (BOR) is the governing board of Montana State University-Bozeman. This Board considers intercollegiate athletics an integral part of the Montana University System. The BOR provides broad policy formulation, but leaves the management of those programs to each unit and its president or chancellor. Issues related to athletic concerns are discussed at their bi-monthly meetings. A review of the minutes of the BOR meetings for the past three years indicated that the following athletic-related issues were the focus of discussions and decisions:

  1. Brick Breeden Fieldhouse renovation;
  2. Sales Football Stadium renovation;
  3. Discussion of authority to add sports to campus;
  4. Athletics fee waivers;
  5. Method of representing athletic expenditures;
  6. Construction of tennis support facility;
  7. Student athletics fee increases (as part of other fee increases);
  8. Athletic data reporting system for BOR; and,
  9. Intercollegiate athletics funds deficits.

2. Based upon the institutionís experience in the last three years, list the decisions related to intercollegiate athletics in which the institutionís chief executive officer has been significantly involved.

As indicated in the introduction to this section of the self-study report, during the past three years the University has had three different chief executive officers (President). During this time period, each of the presidents, working at the executive level with the Vice President for Student Affairs and the Director of Intercollegiate Athletics has been active in planning, management, and decision-making concerning issues associated with the Department of Intercollegiate Athletics.

The President maintains ultimate responsibility for the operation of the Department of Intercollegiate Athletics and makes major decisions regarding the athletics programs. Both President Gamble and his predecessors, Michael Malone and Terry Roark, maintained ultimate authority for the Montana State University-Bozeman Department of Intercollegiate Athletics. President Gamble has delegated day-to-day management of the Department of Intercollegiate Athletics to the Director of Intercollegiate Athletics who reports to the President through the Vice President for Student Affairs. The Faculty Athletics Representative (FAR), reporting directly to the President, is responsible for certifying student-athlete eligibility and participating in the monitoring of rules compliance. The following reflect decisions in which the President has played a significant role:

  1. Director of Intercollegiate Athletics resignation/retirement and interim selection;
  2. Hiring of a new Director of Intercollegiate Athletics;
  3. Football coach non-renewal and new hire;
  4. Womenís basketball coach firing and new hire;
  5. Bringing the Department of Intercollegiate Athleticsí budgeting and fiscal deficit planning into University-wide planning and budgeting processes;
  6. Track improvements;
  7. Settlement of the womenís basketball coachesí dispute;
  8. Sales Football Stadium renovation;
  9. Brick Breeden Fieldhouse renovation;
  10. Discussion of authority to add sports to campus;
  11. Athletics fee waivers;
  12. Defining a method of representing Department of Intercollegiate Athletics revenues and expenditures;
  13. Construction of a tennis support facility;
  14. Student athletics fee increase (as part of other University fee increases);
  15. Athletics data reporting system for BOR; and,
  16. Department of Intercollegiate Athleticsí funds deficits.

3. Describe the process by which the institution makes major decisions regarding intercollegiate athletics. In so doing, describe the role and authority of the institutionís governing board, the chief executive officer, the athletics board or committee, the faculty athletics representative(s), the director of athletics, and any other appropriate campus constituencies (e.g. faculty, students, institutional personnel involved in rules compliance activities) in this process. Please provide the composition of the athletics board or committee (including titles and positions).

The Montana University System Board of Regents (BOR) makes major policy decisions that govern the role and scope of intercollegiate athletics system-wide and acts on such other matters at the institutional level, as it deems appropriate. The BOR makes selected budget decisions, acts on all personnel matters, and gives final approval for the construction of facilities. (Please refer to Appendix I-A for composition of the Board of Regents.)

The MSU President is the person of ultimate responsibility for intercollegiate athletics at Montana State University-Bozeman. He carries out directives and policies of the BOR, makes recommendations to the BOR about personnel and major facilities construction and renovations, makes decisions on major issues concerning the Department of Intercollegiate Athletics in consultation with the Vice President for Student Affairs, the Director of Intercollegiate Athletics, and other relevant stakeholders.

The Vice President for Student Affairs is the executive manager of Montana State University-Bozemanís intercollegiate athletics program and direct supervisor of the Director of Intercollegiate Athletics. The Vice President operates at the level of policy formulation typically with more direct involvement in sensitive issues such as major compliance questions and management personnel.

The Director of Intercollegiate Athletics is the chief administrative officer of the Department of Intercollegiate Athletics, having control and responsibility for the Universityís intercollegiate programs as delegated by the President and Vice President for Student Affairs. He manages the Department on a daily basis, plans, implements, and evaluates the Departmentís programs and staff, and discusses and confers with the Vice President and President on major policies, coaching and senior departmental staff decisions.

The Athletics Committee is currently charged with advising the President and the Vice President for Student Affairs regarding the conduct of the intercollegiate athletic programs at Montana State University-Bozeman. The charge to the Committee (See Appendix I-B) focuses on the following areas:

  • Governance and Commitment to Rules Compliance
  • Academic Integrity
  • Fiscal Integrity
  • Commitment to Equity
  • Student-Athlete Welfare

Included in Appendices I-C, I-D, and I-E are the roles and responsibilities of the Athletics Committee, the committee membership, and the committeeís constitution.

The Faculty Athletics Representative (FAR) makes decisions and implements academic policy related to student-athlete participation. The FAR certifies and monitors the progress and eligibility of student-athletes and is the voting member for Montana State University-Bozeman in the Big Sky Conference. Additionally, the FAR serves on the Athletics Committee and advises the President on issues relevant to the health and integrity of the Universityís student-athletes and intercollegiate programs.

The Associate Athletic Director/SWA (Director of Compliance) has the direct responsibility of overseeing the intercollegiate athletics compliance program. She chairs the Compliance Committee, serves as liaison to the Big Sky Conference Office and is the direct contact for interpretations and potential rules violations inquiries. She works directly with the academic coordinator, financial aid administrative assistant, and FAR on eligibility and monitoring issues, and serves on the Athletics Committee.

In Table I-1, the generic types of decisions that are typically made regarding intercollegiate athletics programs at Montana State University-Bozeman are illustrated and the corresponding people or entities that are typically involved in those decisions are identified.

In Figure I-1, the structural relationships of intercollegiate athletics at MSU-Bozeman as identified by the subcommittee are presented.

While the above reflects the organizations that govern intercollegiate athletics at Montana State University-Bozeman, over the past three years there has been no input or periodic review of the Montana State University-Bozeman athletics program by University faculty, professional, or student representatives from outside the Department of Intercollegiate Athletics. During this time, the Athletics Committee has not participated in the development of policy in the Department of Intercollegiate Athletics, implementation of policies, or review of their effectiveness. There is no evidence of any organized effort nor designated individual or committee from outside the Department of Intercollegiate Athletics to conduct regular "spot checks" of program compliance or the activities of the FAR. While there are no indications that the current athletics program is not in compliance, Montana State University-Bozemanís record of compliance arises from the personal integrity and dedication of several classified employees and the FAR, rather than periodic formal review conducted through institutional executive charge

4. Please attach an institutional organizational chart and a Department of Intercollegiate Athletics organizational chart.

Please refer to Figure I-2 for the MSU Organizational Chart and Figure I-3 for the Department of Intercollegiate Athletics Organizational Chart.