WRITTEN PLAN
NCAA ATHLETICS CERTIFICATION PROGRAM
MONTANA STATE UNIVERSITY-BOZEMAN, MT
September 2001

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Introduction
Self-Study
Goals
First Cycle Institutional Plans
   for Improvement

Responsibilities of Steering
   Committee and Subcommittees

Required Individuals Serving
   on Steering Committee

Institutional Liaison
Conference Assistance
Self-Study Report
Outline of Schedule
Major Components of Self-Study
   Appointment of Steering Committee
      Chair

   Appointment of Steering Committee &
      Subcommittees

    Steering Committee
    Subcommittees
          Governance/Compliance
          Academic Integrity
          Fiscal Integrity
          Equity, Welfare & Sportsmanship


Introduction

Montana State University, the State's land grant institution, is a comprehensive public university serving Montana and its people through a tripartite mission:

Providing quality undergraduate and graduate educational programs; conducting research and creative activity, both basic and applied; and providing service through outreach to the state, region, and nation.

MSU provides a comprehensive array of high quality instructional programs in the sciences, liberal and creative arts, and selected professions, particularly agriculture, architecture, business, education, engineering, and nursing. The University gives top priority to maintaining full national accreditation of its professional programs. Through its many educational programs, MSU is committed to:

Emphasizing the centrality of the liberal arts and sciences to undergraduate education; integrating instruction with research and creative activity; fostering interdisciplinary educational opportunities; and developing critical and creative thinking, effective communication, and multicultural and global awareness.

Academic and athletic achievements occur simultaneously at Montana State University. Students from 48 states and 56 countries enjoy a multiplicity of academic and student services for a well-rounded education. Through its commitment to student success, MSU has almost doubled the nearest rival in the Big Sky Conference in all academic selections. Several MSU players have gone on to earn Academic All-America honors and post-graduate scholarships, as well.

"Montana State University has gained a well-deserved reputation as an institution which has integrated athletic and academic success," said retired MSU Athletic Director Chuck Lindemenn. "This school is committed to maintaining an atmosphere where success in both those realms coexists."

Self-Study

The comprehensive self-study will describe how Montana State University is meeting the expectations set forth in the specific operating principles established by the NCAA. The self-study will identify strengths and weaknesses of intercollegiate athletics at the institution. The process is an integral part of the evaluation to assess and enhance program quality through peer review. It confirms to the campus, community, and key constituents that athletics operates at a high level of quality and integrity. It requires rigorous external review by colleagues and professionals that the athletic program meets the standards set forth for this review.

Goals

Montana State University is dedicated to the NCAA Certification process. During the second cycle of the Certification process the peer review will address the following specific goals:

Conduct a comprehensive self-study of the institution's athletics program using the operating principles established by the national organization. The review will involve members from the campus, community, governing board, and conference personnel.

Inform these constituents of the strengths and weaknesses of athletics and provide a framework for program improvement.

Evaluate progress made during the first cycle of Athletics Certification at MSU.

First Cycle Institutional Plans for Improvement

Required Strategies for Improvement From the NCAA Committee on Athletics 1994-1995

Governance and Commitment to Rules Compliance: Within one calendar year, have in place a system for periodic evaluation of the institution's compliance program, conducted by an authority outside of the Athletics Department.

Equity, Welfare, and Sportsmanship: Develop an institutional plan for addressing gender equity and minority opportunities in the intercollegiate athletics program.

  • Action fulfilled by Montana State University in January 1996.

Montana State University's Plans for Improvement From 1994-1995 Self-Study

Governance and Commitment to Rules Compliance:

  1. Initiate and develop a general long-range planning document for athletics (Vice Provost of Student Affairs).
  2. Grant the FAR funded release time to fulfill his existing responsibilities to increase monitoring for rules compliance and to supervise the effort of a formal audit of rules compliance annually.
  3. Place information about rules compliance and how to report suspected violations on MSU info.
  4. Improve avenues for communication among those responsible for policy formulation and implementation and the campus community at large. (President, Vice Provost, and Athletic Director)

Academic Integrity:

  1. Hire an academic counselor for student-athletes
  2. Require all student-athletes entering as freshmen to take a freshman seminar.
  3. Recommend that all incoming student-athletes, including transfers, attend seminars on the CHAMPS life skills program.
  4. Establish a uniform policy for scheduling events (other than football, basketball and volleyball) with the intent to minimize student-athlete class absences.
  5. Require team coaches to provide authorized travel schedules to each affected instructor at the beginning of the semester.
  6. Instruct coaches to refer all student-athletes to the academic center, academic counselor, departmental academic advisor, or the university support services after they have finished participating in their sports.

Fiscal Integrity:

  1. Significant additional funding is necessary in the future.
  2. Determine whether an external review committee is needed to ensure compliance with NCAA expenditure rules.
  3. University and the Boosters Board should cooperate to develop policies and procedures governing the use of the discretionary account to ensure NCAA compliance, proper internal controls, and appropriate use of funds.
  4. Develop a written policy or procedure to address the manner in which an account deficit will be handled.

Equity, Welfare and Sportsmanship:

  1. Give serious consideration to making the new stadium a multi-purpose facility.
  2. Upgrade facilities and locker rooms to alleviate poor or inequitable conditions.
  3. Cap the number of men's track participants to achieve compliance.
  4. Hire an academic counselor, and staff an academic achievement center in the field house.
  5. Employ additional strategies to recognize and promote minor sports.
  6. Establish guidelines for team travel and monitor the implementation of these guidelines.
  7. Reestablish the Student-Athlete Issues Task Force to discuss and understand issues and concerns of minority student-athletes.
  8. Identify and recruit Native American athletes.
  9. Recruit and hire qualified minority coaches.
  10. Allocate extra resources to promote women's sports and increase attention to newly added sports.
  11. Develop a plan to address gender equity and minority issues.

Major Components of the Self-Study

Appointment of the Steering Committee Chair: Dr. Larry Baker, Associate Dean in the College of Education, Health and Human Development, was appointed by President Geoffrey Gamble as Steering Committee Chair. Dr. Baker has clear authority from the President to act on behalf of the University regarding all matters concerning the NCAA self-study process. As Chair, he will have ready access to the President and be in contact on a regular basis to keep him informed on the progress of the study.

Appointment of Steering Committee and Subcommittees:

Name Title
Geoffrey Gamble, President CEO
Allen Yarnell, Vice President for Student AffairsMember
Larry Baker, Associate Dean, College of EHHD Chair
Robert Oakberg, Faculty Athletics Representative Member
Glenn Lewis, Interim Director of Intercollegiate Athletics Member
Vickie Tischendorf, Interim Senior Woman Administrator Member
Corlann Bush, Affirmative Action Director Member
Richard Howard, Associate Professor, Department of Education Governance/Compliance Chair
George Tuthill, Professor, Department of Physics Fiscal Integrity Chair
Susan Capalbo, Associate Professor, Department of Ag Economics/Economics Equity, Welfare, and
Sportsmanship Chair
Christine Lamb, Asst. Dean, College of Business Academic Integrity Chair
Isabel Stubbs, Female Student-Athlete, Basketball Member
John Taylor, Male Student-Athlete, Football Member
John Sherwood, Chair of Faculty Council Member
Richard Roehm, Montana Board of Regents Member
Joseph Fedock, Provost's Office Member
Douglass Kimball, Bobcat Booster/Former Athlete Member
Andy Parker, ASMSU President Member
 
Ex-officio
Ellen Ferris, Asst. Commissioner for Compliance Services
Charles Nelson, Registrar and Admissions
Craig Roloff, Acting Vice President, Adm. & Finance
Leslie Taylor, Legal Counsel
 
Governance and Commitment to Rules Compliance
Richard Howard, Associate Professor, Department of Education Chair
Jerry Bancroft, Dean, College of Arts and Architecture Member
Lea Acord, Dean, College of Nursing Member
Clayton Marlow, Associate Professor, Department of Animal Range Science Member
Mike Phillips, Coach, Men's and Women's Tennis Member
Kelly Concho, Student-Athlete, Women's Track Member
Nick Johnson, Student Member
Allen Yarnell, Vice President of Student Affairs Ex-officio Member
Glenn Lewis, Interim Athletic Director Ex-officio Member
Vickie Tischendorf, Senior Woman Administrator Ex-officio Member
 
Academic Integrity
Christine Lamb, Assistant Dean, College of Business Chair
Robert Oakberg, Associate Professor, Department of Civil
Engineering Faculty Athletics Representative
Member
Joseph Fedock, Vice Provost for Academic Affairs Member
Mary Bushing, Associate Professor, Library Member
Kathy Decker, Program Assistant, Registrar and Admissions Member
Mary Noll, Interim Director, General Studies Member
John Sherwood, Faculty Council, Associate Professor,
Department of Plant Science and Pathology
Member
Craig Ehlert, Adjunct Instructor, College of Business Member
John Taylor, Student-Athlete, Football Student Member
Jill Allison, Academic Coordinator, Athletic Department Ex-officio Member
Charles Nelson, Registrar and Admissions Ex-officio Member
 
Fiscal Integrity
George Tuthill, Professor, Department of Physics Chair
Douglass Young, Professor, Department of Ag Econ/Economics Member
Dean Drenk, Assoc. Professor, College of Business Member
Daniel Douthit, Student, ASMSU Member
Vickie Tischendorf, Interim Senior Woman Administrator/Budget
and Fiscal, Athletic Department
Member
Kevin Murphy, Student-Athlete, Track and Field Student Member
Glenn Lewis, Interim Director of Intercollegiate Athletics Ex-officio Member
Thomas Gibson, Treasurer Ex-officio Member
Courtney Stryker, Dean, Student Affairs Ex-officio Member
 
Equity, Welfare and Sportsmanship
Susan Capalbo, Associate Professor, Department of Ag Economics Chair
Corlann Bush, Director, Affirmative Action Member
Vickie Tischendorf, Interim Senior Woman Administrator/Budget
& Fiscal Athletic Department
Member
John Carlsten, Professor, Department of Physics Member
David Gantt, Coach, Women's Volleyball Member
Robert Flaherty, M.D., Student Health Services Member
Shannon McDonald, Student-Athlete, Golf Member
Ellen Ferris, Asst. Commissioner for Compliance Services Ex-officio Member

Required Individuals Serving on the Steering Committee: President Geoffrey Gamble; Robert Oakberg, Faculty Athletics Representative; Glenn Lewis, Interim Director of Intercollegiate Athletics; and Vickie Tischendorf, Interim Senior Woman Administrator.

A broad-based group of individuals offering differing perspectives, expertise, and experience serves on the Steering Committee. Participants include administrators, faculty, athletic staff, a student representative, student-athletes, a member of the Board of Regents, and the Compliance Officer from the Big Sky Conference. This committee will have access to all information available from the University or other sources to complete a thorough review of the self-study. Members are aware that a considerable amount of time will be devoted to the process. The four Subcommittee Chairs, who are also members of the Steering Committee, come from various departments of the institution and are not Athletics Department staff members.

Responsibilities of Steering Committee and Subcommittees: The Steering Committee and the Subcommittees are responsible for collecting and organizing the data. Steering Committee members and ex-officio members will act as resources to the Subcommittees. This Committee will meet as necessary to monitor the progress of the Subcommittees and discuss issues related to the self-study. All drafts and final reports will be reviewed by the Steering Committee.

The Subcommittees will meet routinely to analyze documentation, report the findings, and offer recommendations for improvements. Subcommittees are responsible for writing the drafts for their individual areas. Minutes of all meetings will include dates, individuals in attendance, and responsibilities of group members in completing reports for the final document.  

Institution Liaison: Dr. Larry Baker, Associate Dean of the College of Education, Health and Human Development, will serve as the campus liaison. His responsibilities include coordinating the Steering Committee and Subcommittees, coordinating the collection and dissemination of data, communicating with the NCAA for clarification on the self-study process, and organizing preparations for the orientation visit and evaluation visit.

Conference Assistance: Ellen Ferris, Assistant Commissioner for Compliance with the Big Sky Conference, has been appointed as an Ex-officio Member of the Steering Committee and the Equity, Welfare, & Sportsmanship Subcommittee. She will also act as a resource for compliance issues. She will be attending the October 4, 2001 orientation visit on the campus of Montana State University and will also attend the peer-review visit in October 2002.

Self-Study Report

While each Subcommittee will be responsible for writing its own report, Dr. Larry Baker will edit the reports for a final draft form. Deb Redburn, a part-time Administrative Assistant, will be responsible for collecting documents, coordinating and attending Steering Committee and Subcommittee meetings, maintaining minutes of meetings, and editing the draft reports for final publication.

In the spring of 2002, the draft report will be available for review by the campus community and general public, both in hard copy and electronically. A proposed Internet Web site will allow for the final report to be viewed publicly.

Outline of Schedule

Revised Timetable for NCAA Certification Self-Study
Revised November 6, 2001

June 2001
President Gamble appoints Dr. Larry Baker, Associate Dean of the College of Education, Health and Human Development, as Chair of Steering Committee

July 2001
Selection and appointments of Subcommittee Chairs
Collection of data begins
Meeting with Interim Athletic Director Glenn Lewis
Individual meetings with Dr. Baker and Subcommittee Chairs
Meeting with Dr. Baker and Joan Sweet, Athletic Department Liaison

August 2001
Subcommittee chairs, Dr. Baker, AD Lewis meet with President Gamble and Vice President for Student Affairs, Allen Yarnell
Selection of subcommittee members
Begin work on written plan

September 2001
Dr. Baker and Subcommittee Chairs meet with Athletics Department staff and coaches
Press release sent to University Relations
Submitted tentative written plan to NCAA liaison Julie Cromer

October 2001
Orientation visit to campus by Julie Cromer, NCAA liaison
Subcommittees begin meeting, collecting data
Web site set up to publish the report

November 2001-February 2002
Subcommittees continue meeting weekly or bi-weekly, collecting data, and assigning report writing
Steering Committee meetings as needed to review progress of Subcommittees
Subcommittee Chairs meet with Dr. Baker bi-weekly to report progress

March 2002
Preliminary draft of Subcommittee reports due to Steering Committee
Steering Committee reviews draft and recommends revisions

April 2002-May 2002
Revisions incorporated into draft
Review of draft by faculty, students, staff, and community

May 2002
Comments and recommendations taken from reviews of draft
Finalize committee findings and reviews for a final draft
Chief report writer compiles recommendations and begins final report
Report submitted to Steering Committee and President Gamble for final approval

June 2002-July 2002
Self-Study printed and distributed to campus and community
Final report placed on web site

August 2002
Final document sent to NCAA Peer Review Team
Self-Study presented to returning faculty and staff
Plan for NCAA peer review visit to campus
Final document posted on MSU web site

September 2002
Self-Study report presented to returning students
Preparations finalized for peer review visit in October

October 2002
NCAA peer review campus visit

(Revised 10/19/01)