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> Office of Planning & Analysis
Common Data Set Fall 1999
Facts and Stats

The Common Data Set (CDS) was developed through collaboration among publishers of college guides, colleges and universities, representatives of higher education organizations, high school counselors, and the National Center for Education Statistics. Many of the items and definitions in the Common Data Set will be used on the fall surveys of several major publishers. The goal of the CDS is to improve the comparability of data reported by colleges and to ease each institution's burden by asking questions in a standard way on numerous surveys. We are making our response to the Common Data Set available online to show how we reported these data.

A. General Information
B. Enrollment and Persistence
C. First-Time, First-Year (Freshman) Admission
D. Transfer Admission
E. Academic Offerings and Policies
F. Student Life
G. Annual Expenses
H. Financial Aid
I. Instructional Faculty and Class Size
J. Degrees Conferred

Definitions

Section A

A1. Address Information
Name of College or University
Montana State University-Bozeman
Mailing Address, City/State/Zip
Bozeman, MT 59717
Main phone
406-994-0211
WWW Home Page Address
http://www.montana.edu
Admissions Phone Number
406-994-2452
Admissions toll-free Number
888-MSU-CATS
Admissions Office Mailing Address, City/State/Zip
New Student Services
PO Box 172190
Bozeman, MT 59717-2190
Admissions Fax number
406-994-1923
Admissions E-mail Address
admissions@montana.edu
Is there a separate URL application site on the Internet? If so, please specify:
http://www.montana.edu/wwwcat/appopts.html
A2. Source of institutional control (check one only)

X Public
_ Private (nonprofit)
_ Proprietary
A3. Classify your undergraduate institution:

X Coeducational college
_ Men's college
_ Women's college
A4. Academic year calendar

X Semester    
_ Quarter
_ Trimester
_ Other
_ 4-1-4
_ Continuous
_ Differs by program (describe):
A5. Degrees offered by your institution

_ Certificate
_ Diploma
_ Associate
_   Transfer
_   Terminal
X Bachelor's    
_ Postbachelor's certificate
X Master's
_ Post-master's certificate
X Doctoral
_ First professional
_ First professional certificate

Section B

B1. Institutional Enrollment—Men and Women Provide numbers of students reported on IPEDS Fall Enrollment Survey 1999 as of the institution's official fall reporting date or as of October 15, 1999. Refer to IPEDS EF-1 Part A or IPEDS EF-2 Part A (undergraduates only) survey.


FULL-TIME PART-TIME

Men (IPEDS col. 15) Women (IPEDS col. 16) IPEDS line Men (IPEDS col. 15) Women (IPEDS col. 16) IPEDS line
Undergraduates





Degree-seeking, first-time freshmen 997 889 line 1 76 53 line 15
Other first-year, degree-seeking 780 577 line 2 111 106 line 16
All other degree-seeking 3207 2627 lines 3-6 497 411 lines 17-20
Total degree-seeking 4984 4093
684 570
All other undergraduates enrolled in credit courses 49 41 line 7 18 19 line 21
Total undergraduates 5033 4134 line 8 702 589 line 22
First-professional





First-time, first-professional students 0 0 line 9 0 0 line 23
All other first-professionals 0 0 line 10 0 0 line 24
Total first-professional 0 0
0 0
Graduate





Degree-seeking, first-time 103 74 line 11 32 41 line 25
All other degree-seeking 158 129 line 12 215 160 line 26
All other graduates enrolled in credit courses 42 35 line 13 85 126 line 27
Total graduate 303 238
332 327

Total all undergraduates (IPEDS sum of lines 8 and 22, cols. 15 and 16): 10,458

Total all graduate and professional students (IPEDS sum of lines 14 and 28, cols. 15 and 16): 1200

GRAND TOTAL ALL STUDENTS (IPEDS line 29, sum of cols. 15 and 16): 11,658

B2. FALL 2000 ENROLLMENT DATA WILL BE POSTED IN EARLY SPRING.
Enrollment by Racial/Ethnic Category: Provide numbers of degree-seeking undergraduate students reported on IPEDS Fall Enrollment Survey 1999 as of the institution's official fall reporting date or as of October 15, 1999. Refer to IPEDS EF-1 Part A or IPEDS EF-2 Part A surveys based on column and line numbers in grid for totals.
 

Degree-seeking
first-time first year
Degree-seeking
undergraduates

IPEDS
sum of lines
1 and 15
IPEDS
sum of lines
1-6 and 15-20
Non-resident aliens
IPEDS cols. 1-2
12 193
Black, non-Hispanic
IPEDS cols. 3-4
11 37
American Indian or Alaskan Native
IPEDS cols. 5-6
30 191
Asian or Pacific Islander
IPEDS cols. 7-8
25 86
Hispanic
IPEDS cols. 9-10
23 107
White, non-Hispanic
IPEDS cols. 11-12
1752 8805
Race/ethnicity unknown
IPEDS cols. 13-14
162 912
Total
IPEDS cols. 15-16
2015 10331

Persistence

B3. Number of degrees awarded by your institution from July 1, 1999, to June 30, 2000.

____ Certificate/diploma
____ Associate degrees
1712 Bachelor's degrees
____ Postbachelor's certificates
_315 Master's degrees
____ Post-master's degrees
__32 Doctoral degrees
____ First professional degrees
____ First professional certificates 
___1 Specialist degree

Graduation Rates

CURRENT GRADUATION RATE DATA WILL BE POSTED IN EARLY SPRING.

The information in this section comes from the IPEDS Graduation Rate Survey (GRS). For complete instructions and definitions of data elements, see the IPEDS GRS instructions and glossary.

For Bachelor's or Equivalent Programs
Report for the cohort of full-time first-time bachelor's (or equivalent) degree-seeking undergraduate students who entered in fall 1993. Include in the cohort those who entered your institution during the summer term preceding fall 1993.

B4. Initial 1993 cohort of first-time, full-time bachelor's (or equivalent) degree-seeking undergraduate students; total all students: 1720
(IPEDS GRS, Section II, Part A, line 10, sum of columns 15 and 16)
 
B5. Of the initial 1993 cohort, how many did not persist and did not graduate for the following reasons: deceased, permanently disabled, armed forces, foreign aid service of the federal government, or official church missions; total allowable exclusions: 3
(IPEDS GRS, Section II, Part C, line 45, sum of columns 15 and 16)
 
B6. Final 1993 cohort, after adjusting for allowable exclusions: 1717
(Subtract question B5 from question B4)
 
B7. Of the initial 1993 initial cohort, how many completed the program in four years or less (by August 31, 1997): 195
(IPEDS GRS, Section II, Part A, line 19, sum of columns 15 and 16)
 
B8. Of the initial 1993 cohort, how may completed the program in more than four years but in five years or less (after August 31, 1997 and by August 31, 1998): 399
(IPEDS GRS, Section II, Part A, line 20, sum of columns 15 and 16)
 
B9. Of the initial 1993 cohort, how many completed the program in more than five years but in six years or less (after August 31, 1998 and by August 31, 1999): 141
(IPEDS GRS, Section II, Part A, line 21, sum of columns 15 and 16)
 
B10. Total graduating within six years (sum of questions B7, B8, and B9): 735
(IPEDS GRS, Section II, Part A, line 18, sum of columns 15 and 16)
 
B11. Six-year graduation rate for 1993 cohort (question B10 divided by question B6): 43%

For Two-Year Institutions:
The information in this section comes from the IPEDS Graduation Rate Survey (IPEDS GRS-2). For complete instructions and definitions of data elements, see the IPEDS GRS-2 instructions and glossary.

B12. Initial 1996 cohort, total of first-time, full-time degree/certificate-seeking students: N/A
(IPEDS GRS-2, Section III, line 10, sum of columns 15 and 16)
 
B13. Of the initial 1996 cohort, how many did not persist and did not graduate for the following reasons: deceased, permanently disabled, armed forces, foreign aid service of the federal government or official church missions), total allowable exclusions: N/A
(IPEDS GRS-2, Section III, line 45, sum of columns 15 and 16)
 
B14. Final 1996 cohort, after adjusting for allowable exclusions: N/A
(subtract question B13 from question B12)
 
B15. Completers of programs of less than two years duration (total): N/A
(IPEDS GRS-2, Section III, line 11, sum of columns 15 and 16)
 
B16. Completers of programs of less than two years within 150 percent of normal time: N/A
(IPEDS GRS-2, Section III, line 11A, sum of columns 15 and 16)
 
B17. Completers of programs of at least two but less than four years (total): N/A
(IPEDS GRS-2, Section III, line 12, sum of columns 15 and 16)
 
B18. Completers of programs of at least two but less than four-years within 150 percent of normal time: N/A
(IPEDS GRS-2, Section III, line 12A, sum of columns 15 and 16)
 
B19. Total transfers-out (within three years) to other institutions: N/A
(IPEDS GRS-2, Section III, line 30, sum of columns 15 and 16)
 
B20. Total transfers to two-year institutions: N/A
(IPEDS GRS-2, Section III, line 32, sum of columns 15 and 16)
 
B21. Total transfers to four-year institutions: N/A
(IPEDS GRS-2, Section III, line 33, sum of columns 15 and 16)

Retention Rates

Report for the cohort of all full-time, first-time bachelor's (or equivalent) degree-seeking undergraduate students who entered in fall 1999 (or the preceding summer term). The initial cohort may be adjusted for students who departed for the following reasons: deceased, permanently disabled, armed forces, foreign aid service of the federal government or official church missions. No other adjustments to the initial cohort should be made.

B22. For the cohort of all full-time bachelor's (or equivalent) degree-seeking undergraduate students who entered your institution as freshmen in fall 1999 (or the preceding summer term), what percentage was enrolled at your institution as of the date your institution calculates it official enrollment in fall 2000? 71%
 

Section C

Applications

C1. First-time, first-year (freshman) students: Provide the number of degree-seeking students who applied, were admitted, and enrolled (full- or part-time) in fall 1999. Include early decision, early action, and students who began studies during summer in this cohort. Applicants include all students who fulfilled the requirements for consideration for admission (including payment or waiving of the application fee, if any) and who have been notified of one of the following actions: admission, nonadmission, placement on waiting list, or application withdrawn (by applicant or institution). Admitted applicants should include wait-listed students who were subsequently offered admission.

Total men applied: 2025
Total women applied: 1733

Total men admitted: 1749
Total women admitted: 1537

Total full-time, first-time, first-year (freshmen) men enrolled: 1003
Total part-time, first-time, first-year (freshmen) men enrolled: 77

Total full-time, first-time, first-year (freshman) women enrolled: 891
Total part-time, first-time, first-year (freshman) women enrolled: 54


C2. Freshman wait-listed students (students who met admission requirements but whose final admission was contingent on space availability)

Do you have a policy of placing students on a waiting list? _ Yes X No
If yes, please answer the questions below for fall 1999 admissions:

Number of qualified applicants placed on waiting list: ____
Number accepting a place on the waiting list: ____
Number of wait-listed students admitted: ____

Admission Requirements

C3. High school completion requirement

Check the appropriate box to identify your high school completion requirement for degree-seeking entering students

X High school diploma is required and GED is accepted
_ High school diploma is required and GED is not accepted
_ High school diploma or equivalent is not required


C4. Does your institution require or recommend a general college preparatory program for degree-seeking students?

X Required
_ Recommended
_ Neither required nor recommended


C5. Distribution of high school units required and/or recommended. Specify the distribution of academic high school course units required and/or recommended of all or most degree-seeking students using Carnegie units (one unit equals one year of study or its equivalent). If you use a different system for calculating units, please convert.


   Units required    Units recommended
Total academic units 14
English 4
Mathematics 3
Science 2
   Of these, units that must be lab    2
Foreign language *
Social studies 3
History

Academic electives

Other (specify)* 2

* Two years chosen from the following: foreign language (preferably two years), computer science, visual and performing arts, or approved vocational education units.

Basis for Selection

C6. Do you have an open admission policy, under which virtually all secondary school graduates or students with GED equivalency diplomas are admitted without regard to academic record, test scores, or other qualifications?_ Yes X No
If so, check which applies:
Open admission policy as described above for all students_____

Open admission policy as described above for most students, but
selective admission for out-of-state students_____
selective admission to some programs_____
other (explain)______________________________________________
C7. Relative importance of each of the following academic and nonacademic factors in your first-time, first- year, degree-seeking (freshman) admission decisions.
 
  Very important Important Considered Not
considered
Academic
Secondary school record X _ _ _
Class rank X _ _ _
Recommendation(s) _ _ _ X
Standardized test scores X _ _ _
Essay _ _ _ X
Nonacademic
Interview _ _ _ X
Extracurricular activities _ _ _ X
Talent/ability _ _ _ X
Character/personal qualities _ _ _ X
Alumni/ae relation _ _ _ X
Geographical residence _ _ _ X
State residency _ _ _ X
Religious affiliation/commitment _ _ _ X
Minority status _ _ _ X
Volunteer work _ _ _ X
Work experience _ _ _ X

SAT and ACT Policies

C8. Entrance exams

a. Does your institution make use of SAT I, SAT II, or ACT scores in admission decisions for first-time, first-year, degree-seeking applicants?   X Yes _ No

If yes, place check marks in the appropriate boxes below to reflect your institution's policies for use in admission.

  ADMISSION
    Require     Recommend     Require for
some  
  Considered if  
  submitted  
  Not  
  used  
SAT I _ _ _ _ _
ACT _ _ _ _ _
SAT I or ACT (no preference) X _ _ _ _
SAT I or ACT--SAT I preferred _ _ _ _ _
SAT I or ACT--ACT preferred _ _ _ _ _
SAT I and SAT II _ _ _ _ _
SAT I and SATII or ACT _ _ _ _ _
SAT II _ _ _ _ _

In addition, does your institution use applicants' test scores for placement or counseling?

Placement X Yes _ No
Counseling _ Yes X No

b. Does your institution use the SAT I or II or the ACT for placement only? If so, please mark the appropriate boxes below:

  PLACEMENT
    Require     Recommend     Require for
some  
SAT I _ _ _
SAT II _ _ _
ACT _ _ _
SAT I or ACT _ _ X

c. Latest date by which SAT I or ACT scores must be received for fall-term admission: rolling basis

Latest date by which SAT II scores must be received for fall-term admission: N/A

d. If necessary, use this space to clarify your test policies (e.g., if tests recommended for some students, or if tests not required of some students): Students may use their SAT/ACT math scores for placement or take the departmental exam. Students with an ACT English score of at least 27 or an SAT verbal score of at least 640 can waive freshman composition.

Freshman Profile

Provide percentages for ALL enrolled degree-seeking full-time and part-time, first-time, first-year (freshman) students enrolled in fall 1999, including students who began studies during summer, international students/nonresident aliens, and students admitted under special arrangements.

C9. Percent and number of first-time, first-year (freshman) students enrolled in fall 1999 who submitted national standardized (SAT/ACT) test scores. Include information for ALL enrolled, first-time, first-year (freshman) degree-seeking students who submitted test scores. Do not include partial test scores (e.g., mathematics scores but not verbal for a category of students) or combine other standardized test results (such as TOEFL) in this item. SAT scores should be recentered scores. The 25th percentile is the score that 25 percent scored at or below; the 75th percentile score is the one that 25 percent scored at or above.

Percent submitting SAT scores  43%   Number submitting SAT scores  865
Percent submitting ACT scores  72%   Number submitting ACT scores 1448

    25th percentile     75th percentile  
SAT I Verbal 490 600
SAT I Math 500 620
ACT Composite   20 26
ACT English 19 26
ACT Math 19 27

Percent of first-time, first-year (freshman) students with scores in each range:


  SAT I Verbal     SAT I Math  
700-800   5 6
600-699 22 30
500-599 44 40
400-499 26 20
300-399 3 4
200-299 0 0


  ACT Composite     ACT English       ACT Math    
30-36   6 6 9
24-29 39 33 37
18-23 47 46 42
12-17 8 14 12
6-11 0 0 0
below 6   0 0 0

C10. Percent of all degree-seeking, first-time, first-year (freshman) students who had high school class rank within each of the following ranges (report information for those students from whom you collected high school rank information).

Percent in top 10th of high school graduating class   20%
Percent in top quarter of high school graduating class 43%
Percent in top half of high school graduating class 76%
Percent in bottom half of high school graduating class 24%
Percent in bottom quarter of high school graduating class _5%

Percent of total first-time, first-year (freshman) students who submitted high school class rank: 81%


C11. Percentage of all enrolled, degree-seeking first-time, first-year (freshman) students who had high school grade-point averages within each of the following ranges (using 4.0 scale); report information only for those students from whom you collected high school GPA.

Percent who had GPA of 3.0 and higher   73%
Percent who had GPA between 2.0 and 2.9 26%
Percent who had GPA between 1.0 and 1.99 _1%
Percent who had GPA below 1.0 _0%

C12. Average high school GPA of all degree-seeking first-time, first-year (freshman) students who submitted GPA: 3.29

Percent of total first-time, first-year (freshman) students who submitted high school GPA: 88%

Admission Policies

C13. Application fee
Does your institution have an application fee?  X Yes _ No
Amount of application fee?   $30
Can it be waived for applicants with financial need?   _ Yes X No
C14. Application closing date
Does your institution have an application closing date?  _ Yes X No
Application closing date (fall):
Priority date:
C15. Are first-time, first-year students accepted for terms other than the fall?  X Yes _ No

C16. Notification to applicants of admission decision sent (fill in one only)
On a rolling basis beginning (date) continuously
By (date) __________
Other _________
C17. Reply policy for admitted applicants (fill in one only)
Must reply by (date) _____
No set date __X__
Must reply by May 1 or within _____ weeks if notified hereafter _____
Other _____
C18. Deferred admission: Does your institution allow students to postpone enrollment after admission?
X Yes _ No
If yes, maximum period of postponement: one year

C19. Early admission of high school students: Does your institution allow high school students to enroll as full-time, first-time, first-year (freshman) students one year or more before high school graduation?
X Yes _ No

C20. Common application: Will you accept the Common Application distributed by the National Association of Secondary School Principals if submitted?   _ Yes X No
If "yes," are supplemental forms required?  _ Yes _ No
Is your college a member of the Common Application Group?  _ Yes X No

Early Decision and Early Action Plans

C21. Early decision: Does your institution offer an early decision plan (an admission plan that permits students to apply and be notified of an admission decision well in advance of the regular notification date and that asks students to commit to attending if accepted) for first-time, first-year (freshman) applicants for fall enrollment?    _ Yes X No

If "yes," please complete the following:

First or only early decision plan closing date __________
First or only early decision plan notification date __________

Other early decision plan closing date __________
Other early decision plan notification date __________

For the Fall 1999 entering class:

Number of early decision applications received by your institution in Fall 1999 __________
Number of applicants admitted under early decision plan in Fall 1999__________

Please provide significant details about your early decision plan _______________________________________________________________
_______________________________________________________________


C22. Early action: Do you have a nonbinding early action plan whereby students are notified of an admission decision well in advance of the regular notification date but do not have to commit to attending your college?
_ Yes X No

If "yes," please complete the following:

Early action closing date __________
Early action notification date __________

Section D

Fall Applicants

D1. Does your institution enroll transfer students?  X Yes _ No
(If no, please skip to Section E)
If yes, may transfer students earn advanced standing credit by transferring credits earned from course work completed at other colleges/universities?   X Yes _ No

D2. Provide the number of students who applied, were admitted, and enrolled as degree-seeking transfer students in fall 1999.

  Applicants Admitted applicants Enrolled applicants
Men 788 658 449
Women   700 565 381
Total 1488 1223 830

Application for Admission

D3. Indicate terms for which transfers may enroll:
X Fall    _ Winter     X Spring    X Summer

D4. Must a transfer applicant have a minimum number of credits completed or else must apply as a an entering freshman?  X Yes _ No
If yes, what is the minimum number of credits and the unit of measure? 12 or more quarter or semester credits

D5. Indicate all items required of transfer students to apply for admission:

  Required
of all
Recommended
for all
Recommended
for some
Required
for some
Not required
High school transcript



X
College transcript(s) X



Essay or personal statement



X
Interview



X
Standardized test scores



X
Statement of good standing
from prior institution(s)
X




D6. If a minimum high school grade point average is required of transfer applicants, specify
(on a 4.0 scale): N/A

D7. If a minimum college grade point average is required of transfer applicants, specify
(on a 4.0 scale): 2.0

D8. List any other application requirements specific to transfer applicants: None

D9. List application priority, closing, notification, and candidate reply dates for transfer students. If applications are reviewed on a continuous or rolling basis, place a check mark in the "Rolling admission" column.

  Priority date Closing date Notification date Reply date Rolling admission
Fall



X
Winter



N/A
Spring



X
Summer



X

D10. Does an open admission policy, if reported, apply to transfer students?  _ Yes _ No

D11. Describe additional requirements for transfer admission, if applicable: None

Transfer Credit Policies

D12. Report the lowest grade earned for any course that may be transferred for credit: D-

D13. Maximum number of credits or courses that may be transferred from a two-year institution:
Number:          unit type: Varies

D14. Maximum number of credits or courses that may be transferred from a four-year institution:
Number:          unit type:Varies

D15. Minimum number of credits that transfers must complete at your institution to earn an associate's degree: N/A

D16. Minimum number of credits that transfers must complete at your institution to earn a bachelor's degree: 30

D17. Describe other transfer credit policies: None

Section E

E1. Special study options: Identify those programs available at your institution. Refer to definitions.

_
_
_
X
X
_
X
X
_
_
Accelerated program
Cooperative (work-study) program
Cross-registration
Distance learning
Double major
Dual enrollment
English as a Second Language
Exchange student program (domestic)   
External degree program
Other (specify):
X
X
X
_
X
X
X
_
Honors program
Independent study
Internships
Liberal arts/career combination
Student-designed major
Study abroad
Teacher certification program
Weekend college

E2. Has been removed from the CDS

E3. Areas in which all or most students are required to complete some course work prior to graduation.

X
_
X
_
_
_
Arts/fine arts
Computer literacy
English (including composition)   
Foreign languages
History
Other (describe):
X
X
_
X
X
Humanities
Mathematics
Philosophy
Sciences (biological or physical)
Social science

Library Collections

Report the number of holdings at the end of fiscal year 1999. Refer to IPEDS Library Survey, Part, D for corresponding equivalents.

E4. Books, serial backfiles, electronic documents and government documents (titles) that are accessible through the library's catalog: Not available (sum of lines 27 and 29, column 2)

E5. Current serial subscriptions (paper, microform, electronic): 3571 (sum of lines 30 and 31, column 2)

E6. Microforms (units): 1,450,654 (line 28, column 2)

E7. Audiovisual materials (units): 3287 (line 32, column 2)

Section F

F1. Percentages of first-time, first-year (freshman) students and all degree-seeking undergraduates enrolled in fall 1999 who fit the following categories


First-time, first-year
(freshmen) students
Undergraduates
Percent who are from out of state (exclude internat'l/nonresident aliens) 30% 26%
Percent of men who join fraternities 6% 5%
Percent of women who join sororities 4% 5%
Percent who live in college-owned, -operated, or -affiliated housing 82% 26%
Percent who live off campus or commute 18% 74%
Percent of students age 25 and older 3% 16%
Average age of full-time students 19 22
Average age of all students (full- and part-time) 19 22

F2. Activities offered: Identify those programs available at your institution.

X Choral groups
X Concert band
X Dance
X Drama/theater
X Jazz band
_ Literary magazine   
X Marching band
X Music ensembles   
X Musical theater
_ Opera
X Pep band
X Radio station
X Student government
X Student newspaper
X Student-run film society
_ Symphony orchestra
X Television station
_ Yearbook

F3. ROTC (program offered in cooperation with Reserve Officers' Training Corps)
Army ROTC is offered:
X On campus
_ At cooperating institution (name):

Naval ROTC is offered
_ On campus
_ At cooperating institution (name):

Air Force ROTC is offered
X On campus
_ At cooperating institution (name):
F4. Housing: Check all types of college-owned, -operated, or -affiliated housing available for undergraduates at your institution.

X Coed dorms _ Special housing for disabled students
X Men's dorms X Special housing for international students
X Women's dorms X Fraternity/sorority housing
X Apartments for married students  X Cooperative housing
X Apartments for single students
X Other housing options (specify): nonsmoking, students over traditional age, wellness floors

Section G

Provide 2000-01 academic year costs for the following categories that are applicable to your institution.
Note: Costs for 2000-01 will not be set until the May 2000 Board of Regents meeting. Figures below are for 1999-00.

G1. Undergraduate full-time tuition, required fees, room and board

List the typical tuition, required fees, and room and board for a full-time undergraduate student for the FULL 1999-00 academic year. A full academic year refers to the period of time generally extending from September to June; usually equated to two semesters or trimesters, three quarters, or the period covered by a four-one-four plan. Room and board is defined as double occupancy and 19 meals per week or the maximum meal plan. Required fees include only charges that all full-time students must pay that are not included in tuition (e.g., registration, health, or activity fees.) Do not include optional fees (e.g., parking, laboratory use).


FIRST-YEAR UNDERGRADUATES
PRIVATE INSTITUTIONS:

PUBLIC INSTITUTIONS
In-district:
$2965 $2965
In-state (out-of-district): $2965 $2965
Out-of-state: $8715 $8715
NONRESIDENT ALIENS: $8865 $8865



REQUIRED FEES: included above included above



ROOM AND BOARD:
(on-campus)
$4650 $4650
ROOM ONLY:
(on-campus)
NA NA
BOARD ONLY:
(on-campus meal plan)
NA NA

Comprehensive tuition/room/board fee (if your college cannot provide separate tuition/room/board/fees): See above

Other: $848 health insurance fee required for students who do not have proof of coverage


G2. Number of credits per term a student can take for the stated full-time tuition
12 minimum N/A maximum

G3. Do tuition and fees vary by year of study (e.g., sophomore, junior, senior)?
_ Yes X No

G4. If tuition and fees vary by undergraduate instructional program, describe briefly:
No variation

G5. Provide the estimated expenses for a typical full-time undergraduate student:


Residents Commuters
(living at home)
Commuters
(not living at home)
Books and supplies: $750 $750 $750
Room and board: $4650 $4650 $4650
Personal and transportation: $2250 $2250 $2250
Other expenses:



G6. Undergraduate per-credit-hour charges:

PRIVATE INSTITUTIONS:
PUBLIC INSTITUTIONS
In-district:
$91 tuition, $33-76 fees*
In-state (out-of-district): $91 tuition, $33-76 fees*
Out-of-state: $327 tuition, $36-80 fees*
Nonresident aliens: $327 tuition, $43-155 fees*

* Some fees are fixed charges while others vary with the number of credits taken. Some fees are charged only to students carrying seven or more credits.

Section H

Aid Awarded to Enrolled Undergraduates

H1.

Enter total dollar amount awarded to full-time and less than full-time degree-seeking undergraduates (using the same cohort reported in CDS Question B1, "total degree-seeking" undergraduates) in the following categories. Include aid awarded to international students (i.e., those not qualifying for federal aid). Aid that is non-need-based but that was used to meet need should be reported in the need-based aid columns. (For a suggested order or precedence in assigning categories of aid to cover need, see the definitions section.)

Indicate academic year for which data are reported:
_ 1999-2000 actual
X 1999-2000 estimated
_ 1998-1999 actual

Need-based
total dollars
Non-need-based
total dollars
Scholarships/Grants

Federal $6,381,392
$0
State $578,343 $0
Institutional (endowment, alumni, or other
institutional awards) and external funds
awarded by the college excluding athletic
aid and tuition waivers (which are reported
below)
$1,019,104 $729,764
Scholarships/grants from external sources
(e.g., Kiwanis, NMSQT) not awarded by the
college
$1,226,665 $1,006,799
Total Scholarships/Grants $9,205,504 $1,736,563
Self-Help

Student loans from all sources (excluding parent loans) $20,921,660 $7,311,639
Federal Work Study $2,268,252
$0
State and other work-study/employment $48,427 $5,548
Total Self-Help $23,238,339 $7,317,187
Parent Loans $464,716 $2,318,483
Tuition Waivers $596,211 $605,563
Athletic Awards $414,102 $1,510,673

Number of Enrolled Students Receiving Aid

H2. List the number of degree-seeking full-time and less-than-full-time undergraduates who applied for and received financial aid. Aid that is non-need-based but that was used to meet need should be counted as need-based aid. Numbers should reflect the cohort receiving the dollars reports in H1.

Note: In the chart below, students may be counted in more than one row, and full-time freshmen should also be counted as full-time undergraduates.

Need-based awards First-time
full-time
freshmen
Full-time
undergrads
(including
freshmen)
Less than
full-time
undergrads
a) Number of degree-seeking undergraduate students (CDS Item B1 if reporting on Fall 1999 cohort) 1886 9077 1254
b) Number of students in line a who were financial aid applicants (include applicants for all types of aid) 1313 5652 534
c) Number of students in line b who were determined to have financial need 987 4661 454
d) Number of students in line c who received any financial aid 948 4518 416
e) Number of students in line d who received any need-based gift aid 707 3407 286
f) Number of students in line d who received any need-based self-help aid 811 4075 356
g) Number of students in line d who received any non-need-based gift aid 71 177 9
h) Number of students in line d whose need was fully met (exclude PLUS loans, unsubsidized loans, and private alternative loans) 319 1790 123
i) On average, the percentage of need that was met of students who received any need-based aid. Exclude any resources that were awarded to replace EFC (PLUS loans, unsubsidized loans, and private alternative loans) 82% 82% 72%
j) The average financial aid package of those in line d. Exclude any resources that were awarded to replace EFC (PLUS loans, unsubsidizeds loans, and private alternative loans) $5,841 $6,141 $4,340
k) Average need-based gift award of those in line e $2,509 $2,552 $1,809
l) Average need-based self-help award (excluding PLUS loans, unsubsidized loans, and private alternative loans) of those in line f $4,437 $4,719 $4,151
m) Average need-based loan (excluding PLUS loans, unsubsidized loans, and private alternative loans) of those in line f who received a need-based loan. $3,815 $4,283 $3,924

Non-need-based Awards First-time
full-time
freshmen
Full-time
undergrads
(including
freshmen)
Less than
full-time
undergrads
n) Number of students in line a who had no financial need who received non-need-based aid (exclude those receiving athletic awards and tuition benefits) 412 1409 120
o) Average awards to students in line n $3,810 $4,761 $3,019
p) Number of students in line a who received a non-need-based athletic award 60 246 5
q) Average non-need-based athletic award to those in line p $8,224 $7,727 $4,777

H3. Which needs-analysis methodology does your institution use in awarding institutional aid?

X Federal methodology (FM)
_ Institutional methodology (IM)
_ Both FM and IM


H4. Percent of 1999 graduating undergraduate class who have borrowed through all loan programs (federal, state, subsidized, unsubsidized, etc.; exclude parent loans). Include only students who borrowed while enrolled at your institution. 70%

H5. Average per-borrower cumulative undergraduate indebtedness of those in line H4; do not include money borrowed at other institutions: $17,000

Aid to Undergraduate International Students

H6. Indicate your institution's policy regarding financial aid for undergraduate international (nonresident alien) students:

_ College-administered need-based financial aid is available for international students
_ College-administered non-need-based financial aid is available for undergraduate international students
X College-administered financial aid is not available for international students

If college-administered financial aid is available for undergraduate international students, provide the number of international students who received need- or non-need-based aid in the last academic year: ____

Average dollar amount awarded to undergraduate international students in the last academic year: ____
Total dollar amount of financial aid from all sources awarded to international students: ____

Process for First-Year/Freshman Students

H7. Check off all financial aid forms domestic first-year (freshman) financial aid applicants must submit:
X FAFSA
_ Institution's own financial aid form
_ CSS/Financial Aid PROFILE
_ State aid form
_ Noncustodial (Divorced/Separated) Parent's Statement
_ Business/Farm Supplement
_ Other: ___________________________________________________
H8. Check off all financial aid forms international (nonresident alien) first-year financial aid applicants must submit:
_ Institution's own financial aid form
_ CSS/Financial Aid PROFILE
_ Foreign Student's Financial Aid Application
X Foreign Student's Certification of Finances
_ Other: ___________________________________________________
H9. Indicate filing dates for first-year (freshman) students:
Priority date for filing required financial aid forms: March 1
Deadline for filing required financial aid forms: _______
No deadline for filing required forms (applications processed on a rolling basis): X
H10. Indicate notification dates for first-year (freshman) students (answer a or b):
a)Students notified on or about (date): _______
b)Students notified on a rolling basis: X Yes _ No
If yes, starting date: April 1
H11. Indicate reply dates:

Students must reply by (date): ________ or within 3 weeks of notification.

Types of Aid Available

Please check off all types of aid available to undergraduates at your institution.

H12. Loans
Federal Direct Student Loan Program (Direct Loan):
X Direct Subsidized Stafford Loans
X Direct Unsubsidized Stafford Loans
X Direct PLUS Loans

Federal Family Education Loan Program (FFEL):
_ FFEL Subsidized Stafford Loans
_ FFEL Unsubsidized Stafford Loans
_ FFEL PLUS Loans

Other:
X Federal Perkins Loans
X Federal Nursing Loans
_ State Loans
X College/university loans from institutional funds
X Other (specify): Freeborn Loans
H13. Scholarships and Grants
Need-based:
X Federal Pell
X SEOG
X State scholarships/grants
X Private scholarships
X College/university gift aid from institutional funds
_ United Negro College Fund
X Federal Nursing Scholarship
_ Other (specify):

H14. Check off criteria used in awarding institutional aid. Check all that apply.

 Non- 
need
 Need- 
based
   Non- 
need
 Need- 
based
 
X X Academics X   Leadership
X   Alumni affiliation X X Minority status
X X Art X   Music/drama
X   Athletics     Religious affiliation
X X Job skills X X State/district residency
X   ROTC      

Financial aid definitions

Financial aid applicant: Any applicant who submits any one of the institutionally required financial aid applications/forms, such as the FAFSA.

Indebtedness: Aggregate dollar amount borrowed by the student.

Institutional and external funds: Endowment, alumni, or external monies for which the institution determines the recipient and the dollar amount awarded.

Financial need: As determined by your institution using the federal methodology and/or your institution's own standards.

Need-based aid: College-funded or college-administered award from institutional, state, federal, or other sources for which a student must have financial need to qualify. This includes both institutional and noninstitutional student aid (grants, jobs, and loans).

Need-based gift aid: Scholarships and grants from institutional, state, federal, or other sources for which a student must have financial need to qualify.

Non-need-based gift aid: Scholarships and grants, gifts, or merit-based aid from institutional, state, federal, or other sources (including unrestricted funds or gifts and endowment income) awarded solely on the basis of academic achievement, merit, or any other non-need-based reason. When reporting questions H1 and H2, non-need-based aid that is used to meet need should be counted as need-based aid.

Note: Suggested order of precedence for counting non-need money as need-based:

  • Non-need institutional grants
  • Non-need tuition waivers
  • Non-need athletic awards
  • Non-need federal grants
  • Non-need state grants
  • Non-need outside grants
  • Non-need student loans
  • Non-need parent loans
  • Non-need work

Scholarships/grants from external sources: Monies received from outside (private) sources that the student brings with them (e.g., Kiwanis, NMSQT scholarships). The institution may process paperwork to receive the dollars, but it has no role in determining the recipient or the dollar amount awarded.

Self-help aid: Need-based loans and jobs up to the level of institutionally determined need.

Work study and employment: Federal and state work study aid, and any employment packaged by your institution in financial aid awards.

Section I

I-1. Please report number of instructional faculty members in each category for Fall 1999.

The following definition of instructional faculty is used by the American Association of University Professors (AAUP) in its annual Faculty Compensation Survey. Instructional Faculty is defined as those members of the instructional-research staff whose major regular assignment is instruction, including those with released time for research. Institutions are asked to EXCLUDE:
(a) instructional faculty in preclinical and clinical medicine,
(b) administrative officers with titles such as dean of students, librarian, registrar, coach, and the like, even though they may devote part of their time to classroom instruction and may have faculty status,
(c) undergraduate or graduate students who assist in the instruction of courses, but have titles such as teaching assistant, teaching fellow, and the like,
(d) faculty on leave without pay, and
(e) replacement faculty for faculty on sabbatical leave.

Full-time: faculty employed on a full-time basis
Part-time: faculty teaching less than two semesters, three quarters, two trimesters, or two four-month sessions. Also includes adjuncts and part-time instructors.
Minority faculty: includes faculty who designate themselves as black, non-Hispanic; American Indian or Alaskan native; Asian or Pacific Islander; or Hispanic.
Doctorate: includes Ph.D., Ed.D in education, DMA in musical arts, DBA in business administration, D. Eng or DES in engineering.
First-professional: includes the fields of dentistry (DDS or DMD), medicine (MD), optometry (OD), osteopathic medicine (DO), pharmacy (DPharm or BPharm), podiatric medicine (DPM), veterinary medicine (DVM), chiropractic (DC or DCM), law (JD) and theological professions (MDiv, MHL).
Terminal degree: the highest degree in a field: example, M. Arch (architecture) and MFA (master of fine arts).

 
 
  Full time Part time   Total  
Total number of instructional faculty 521 164 685
Total number who are members of minority groups 20 3 23
Total number who are women 158 87 245
Total number who are men 363 77 440
Total number who are non-resident aliens (international) 14 1 15
Total number with doctorate, first professional, or other terminal degrees 410 52 462
Total number whose highest degree is a master's but not a terminal degree 95 98 193
Total number whose highest degree is a bachelor's 16 14 30

I-2. Student to Faculty Ratio
 

Report the Fall 1999 ratio of full-time equivalent students (full time plus 1/3 part time) to full-time equivalent instructional faculty (full time plus 1/3 part time). In the ratio calculations, exclude both faculty and students in stand-alone graduate or professional programs such as medicine, law, veterinary, dentistry, social work, business, or public health in which faculty teach virtually only graduate level students. Do not count undergraduate or graduate student teaching assistants as faculty.

 

Fall 1999 Student to Faculty ratio:   20 to 1; revised 3/21/03 ratio: 18:1.

I-3. Undergraduate Class Size
 

In the table below, please us the following definitions to report information about the size of classes and class sections offered in the Fall 1999 term.

 

Class Sections: A class section is an organized course offered for credit, identified by discipline and number, meeting at a stated time or times in a classroom or similar setting, and not a subsection such as a laboratory or discussion session. Undergraduate class sections are defined as any sections in which at least one degree-seeking undergraduate student is enrolled for credit. Exclude distance learning classes and noncredit classes and individual instruction such as dissertation or thesis research, music instruction, or one-to-one readings. Exclude students in independent study, co-operative programs, internships, foreign language taped tutor sessions, practicum, and all students in one-on-one classes. Each class sections should be counted only once and should not be duplicated because of course catalog cross-listings.

 

Class Subsections: A class subsection includes any subsection of a course, such as laboratory, recitation, and discussion subsections that are supplementary in nature and are scheduled to meet separately from the lecture portion of the course. Undergraduate subsections are defined as any subsections of courses in which degree-seeking undergraduate students enrolled for credit. As above, exclude noncredit classes and individual instruction such as dissertation or thesis research, music instruction, or one-to-one readings. Each class subsection should be counted only once and should not be duplicated because of cross-listings.

 

Using the above definitions, please report for each of the following class-size intervals the number of class sections and class subsections offered in Fall 1999. For example, a lecture class with 800 students who met at another time in 40 separate labs with 20 students should be counted once in the "100+" column in the class sections table and 40 times under the "20-29" column of the class subsections table.

   
 

Number of Class Sections with Undergraduates Enrolled.

 

Undergraduate Class Size (provide numbers)

 
   <10   10-19   20-29   30-39   40-49   50-99   100+   Total 
Class Sections 391 466 307 205 151 110 69 1699
   <10   10-19   20-29   30-39   40-49   50-99   100+   Total 
Class Subsections   198 259 188 54 11 0 1 711

Section J

Degrees conferred between July 1, 1998 and June 30, 1999

Reference: IPEDS Completions, Part A

For each of the following discipline areas, provide the percentage of diplomas/certificates, associate, and bachelor's degrees awarded.

Category Diploma/certificates Associate Bachelor's CIP categories to include here
Agriculture NA NA 6% 1 and 2
Architecture NA NA 2% 4
Area and ethnic studies NA NA NA 5
Biological/life sciences NA NA 10% 26
Business/marketing NA NA 11% 8 and 52
Communications/communication technologies NA NA NA 9 and 10
Computer and information sciences NA NA 2% 11
Education NA NA 11% 13
Engineering/engineering technologies NA NA 16% 14 and 15
English NA NA 3% 23
Foreign languages and literature NA NA 1% 16
Health professions and related sciences NA NA 8% 51
Home economics and vocational home economics NA NA 3% 19 and 20
Interdisciplinary studies NA NA 0% 30
Law/legal studies NA NA NA 22
Liberal arts/general studies NA NA NA 24
Library Science NA NA NA 25
Mathematics NA NA 1% 27
Military science and technologies NA NA NA 28 and 29
Natural resources/environmental science NA NA 0% 3
Parks and recreation NA NA 4% 31
Personal and miscellaneous services NA NA NA 12
Philosophy, religion, theology NA NA 1% 38 and 39
Physical sciences NA NA 5% 40 and 41
Protective services/public administration NA NA NA 43 and 44
Psychology NA NA 2% 42
Social sciences and history NA NA 7% 45
Trade and industry NA NA NA 46, 47, 48, and 49
Visual and performing arts NA NA 7% 50
Other NA NA NA  
Total 100% 100% 100%  

Definitions

All definitions related to the financial aid section appear at the end of the Definitions document.

Note: Items preceded by an asterisk (*) represent definitions agreed to among publishers which do not appear on the CDS document but may be present on individual publishers' surveys.

*Academic advisement: Plan under which each student is assigned to a faculty member or a trained advisor, who, through regular meetings, helps the student plan and implement immediate and long-term academic and vocational goals.

Accelerated program: Completion of a college program of study in fewer than the usual number of years, most often by attending summer sessions and carrying extra courses during the regular academic term.

Admitted student: Applicant who is offered admission to a degree-granting program at your institution.

*Adult student services: Admission assistance, support, orientation, and other services expressly for adults who have started college for the first time, or who are re-entering after a lapse of a few years.

American Indian or Alaska native: A person having origins in any of the original peoples of North America and who maintains cultural identification through tribal affiliation or community recognition.

Applicant (first-time, first-year): An individual who has fulfilled the institution's requirements to be considered for admission (including payment or waiving of the application fee, if any) and who has been notified of one of the following actions: admission, nonadmission, placement on waiting list, or application withdrawn (by applicant or institution).

Application fee: That amount of money that an institution charges for processing a student's application for acceptance. This amount is not creditable toward tuition and required fees, nor is it refundable if the student is not admitted to the institution.

Asian or Pacific Islander: A person having origins in any of the original peoples of the Far East, Southeast Asia, the Indian Subcontinent, or Pacific Islands. This includes people from China, Japan, Korea, the Philippine Islands, American Samoa, India, and Vietnam.

Associate degree: An award that normally requires at least two but less than four years of full-time equivalent college work.

Bachelor's degree: An award (baccalaureate or equivalent degree, as determined by the Secretary of the U.S. Department of Education) that normally requires at least four years but not more than five years of full-time equivalent college-level work. This includes ALL bachelor's degrees conferred in a five-year cooperative (work-study plan) program. (A cooperative plan provides for alternate class attendance and employment in business, industry, or government; thus, it allows students to combine actual work experience with their college studies.) Also, it includes bachelor's degrees in which the normal four years of work are completed in three years.

Black, non-Hispanic: A person having origins in any of the black racial groups of Africa (except those of Hispanic origin).

Board (charges): Assume average cost for 19 meals per week or the maximum meal plan.

Books and supplies (costs): Average cost of books and supplies. Do not include unusual costs for special groups of students (e.g., engineering or art majors), unless they constitute the majority of students at your institution.

Calendar system: The method by which an institution structures most of its courses for the academic year.

*Career and placement services: A range of services, including (often) the following: coordination of visits of employers to campus; aptitude and vocational testing; interest inventories, personal counseling; help in resume writing, interviewing, launching the job search; listings for those students desiring employment and those seeking permanent positions; establishment of a permanent reference folder; career resource materials.

Carnegie units: One year of study or the equivalent in a secondary school subject.

Certificate: See Postsecondary award, certificate, or diploma.

Class rank: The relative numerical position of a student in his or her graduating class, calculated by the high school on the basis of grade-point average, whether weighted or unweighted.

College-preparatory program: Courses in academic subjects (English, history and social studies, foreign languages, mathematics, science, and the arts) that stress preparation for college or university study.

Common Application: The standard application form distributed by the National Association of Secondary School Principals for a large number of private colleges who are members of the Common Application Group.

*Community service program: Referral center for students wishing to perform volunteer work in the community or participate in volunteer activities coordinated by academic departments.

Commuter: A student who lives off campus in housing that is not owned by, operated by, or affiliated with the college. This category includes students who commute from home and students who have moved to the area to attend college.

Contact hour: A unit of measure that represents an hour of scheduled instruction given to students. May also be called clock hour.

Continuous basis (for program enrollment): A calendar system classification that is used by institutions that enroll students at any time during the academic year. For example, a cosmetology school or a word processing school might allow students to enroll and begin studies at various times, with no requirement that classes begin on a certain date.

Cooperative housing: College-owned, -operated, or -affiliated housing in which students share room and board expenses and participate in household chores to reduce living expenses.

Cooperative (work-study plan) program: A program that provides for alternate class attendance and employment in business, industry, or government.

Core curriculum: A specified number of courses or credits in the humanities, social sciences, life sciences, and/or physical sciences required of all students, regardless of major, to ensure a basic set of learning experiences.

*Counseling service: Activities designed to assist students in making plans and decisions related to their education, career, or personal development.

Credit: Recognition of attendance or performance in an instructional activity (course or program) that can be applied by a recipient toward the requirements for a degree, diploma, certificate, or other formal award.

Credit course: A course that, if successfully completed, can be applied toward the number of courses required for achieving a degree, diploma, certificate, or other formal award.

Credit hour: A unit of measure representing an hour (50 minutes) of instruction over a 15-week period in a semester or trimester system or a 10-week period in a quarter system. It is applied toward the total number of hours needed for completing the requirements of a degree, diploma, certificate, or other formal award.

Cross-registration: A system whereby students enrolled at one institution may take courses at another institution without having to apply to the second institution.

Deferred admission: The practice of permitting admitted students to postpone enrollment, usually for a period of one academic term or one year.

Degree: An award conferred by a college, university, or other postsecondary education institution as official recognition for the successful completion of a program of studies.

Degree-seeking students: Students enrolled in courses for credit who are recognized by the institution as seeking a degree or formal award. At the undergraduate level, this is intended to include students enrolled in vocational or occupational programs.

Differs by program (calendar system): A calendar system classification that is used by institutions that have occupational/vocational programs of varying length. These schools may enroll students at specific times depending on the program desired. For example, a school might offer a two-month program in January, March, May, September, and November; and a three-month program in January, April, and October.

Diploma: See Postsecondary award, certificate, or diploma.

Distance learning: An option for earning course credit at off-campus locations via cable television, internet, satellite classes, videotapes, correspondence courses, or other means.

Doctoral degree: The highest award a student can earn for graduate study. The doctoral degree classification includes such degrees as Doctor of Education, Doctor of Juridical Science, Doctor of Public Health, and the Doctor of Philosophy degree in any field such as agronomy, food technology, education, engineering, public administration, ophthalmology, or radiology. For the Doctor of Public Health degree, the prior degree is generally earned in the closely related field of medicine or in sanitary engineering.

Double major: Program in which students may complete two undergraduate programs of study simultaneously.

Dual enrollment: A program through which high school students may enroll in college courses while still enrolled in high school. Students are not required to apply for admission to the college in order to participate.

Early action plan: An admission plan that allows students to apply and be notified of an admission decision well in advance of the regular notification dates. If admitted, the candidate is not committed to enroll; the student may reply to the offer under the college's regular reply policy.

Early admission: A policy under which students who have not completed high school are admitted and enroll full time in college, usually after completion of their junior year.

Early decision plan: A plan that permits students to apply and be notified of an admission decision (and financial aid offer if applicable) well in advance of the regular notification date. Applicants agree to accept an offer of admission and, if admitted, to withdraw their applications from other colleges. There are three possible decisions for early decision applicants: admitted, denied, or not admitted but forwarded for consideration with the regular applicant pool, without prejudice.

English as a Second Language (ESL): A course of study designed specifically for students whose native language is not English.

Exchange student program-domestic: Any arrangement between a student and a college that permits study for a semester or more at another college in the United States without extending the amount of time required for a degree. See also study abroad.

External degree program: A program of study in which students earn credits toward a degree through independent study, college courses, proficiency examinations, and personal experience. External degree programs require minimal or no classroom attendance.

Extracurricular activities (as admission factor): Special consideration in the admissions process given for participation in both school- and nonschool-related activities of interest to the college, such as clubs, hobbies, student government, athletics, performing arts, etc.

First professional certificate (postdegree): An award that requires completion of an organized program of study designed for persons who have completed the first professional degree. Examples could be refresher courses or additional units of study in a specialty or subspecialty.

First professional degree: An award in one of the following fields: Chiropractic (DC, DCM), dentistry (DDS, DMD), medicine (MD), optometry (OD), osteopathic medicine (DO), rabbinical and Talmudic studies (MHL, Rav), pharmacy (BPharm, PharmD), podiatry (PodD, DP, DPM), veterinary medicine (DVM), law (LLB, JD), divinity/ministry (BD, MDiv).

First-time student: A student attending any institution for the first time at the level enrolled. Includes students enrolled in the fall term who attended a postsecondary institution for the first time at the same level in the prior summer term. Also includes students who entered with advanced standing (college credit earned before graduation from high school).

First-time, first-year (freshman) student: A student attending any institution for the first time at the undergraduate level. Includes students enrolled in the fall term who attended college for the first time in the prior summer term. Also includes students who entered with advanced standing (college credits earned before graduation from high school).

First-year student: A student who has completed less than the equivalent of one full year of undergraduate work; that is, less than 30 semester hours (in a 120-hour degree program) or less than 900 contact hours.

Freshman: A first-year undergraduate student.

*Freshman/new student orientation: Orientation addressing the academic, social, emotional, and intellectual issues involved in beginning college. May be a few hours or a few days in length; at some colleges, there is a fee.

Full-time student (undergraduate): A student enrolled for 12 or more semester credits, 12 or more quarter credits, or 24 or more contact hours a week each term.

Geographical residence (as admission factor): Special consideration in the admission process given to students from a particular region, state, or country of residence.

Grade-point average (academic high school GPA): The sum of grade points a student has earned in secondary school divided by the number of courses taken. The most common system of assigning numbers to grades counts four points for an A, three points for a B, two points for a C, one point for a D, and no points for an E or F. Unweighted GPAs assign the same weight to each course. Weighting gives students additional points for their grades in advanced or honors courses.

Graduate student: A student who holds a bachelor's or first professional degree, or equivalent, and is taking courses at the post-baccalaureate level.

*Health services: Free or low cost on-campus primary and preventive health care available to students.

High school diploma or recognized equivalent: A document certifying the successful completion of a prescribed secondary school program of studies, or the attainment of satisfactory scores on the Tests of General Educational Development (GED), or another state-specified examination.

Hispanic: A person of Mexican, Puerto Rican, Cuban, Central or South American, or other Spanish culture or origin, regardless of race.

Honors program: Any special program for very able students offering the opportunity for educational enrichment, independent study, acceleration, or some combination of these.

Independent study: Academic work chosen or designed by the student with the approval of the department concerned, under an instructor's supervision, and usually undertaken outside of the regular classroom structure.

In-state tuition: The tuition charged by institutions to those students who meet the state's or institution's residency requirements.

International student: See Nonresident alien.

Internship: Any short-term, supervised work experience usually related to a student's major field, for which the student earns academic credit. The work can be full- or part-time, on- or off-campus, paid or unpaid.

*Learning center: Center offering assistance through tutors, workshops, computer programs, or audiovisual equipment in reading, writing, math, and skills such as taking notes, managing time, taking tests.

*Legal services: Free or low cost legal advice for a range of issues (personal and other).

Liberal arts/career combination: Program in which a student earns undergraduate degrees in two separate fields, one in a liberal arts major and the other in a professional or specialized major, whether on campus or through cross-registration.

Master's degree: An award that requires the successful completion of a program of study of at least the full-time equivalent of one but not more than two academic years of work beyond the bachelor's degree.

Minority affiliation (as admission factor): Special consideration in the admission process for members of designated racial/ethnic minority groups.

*Minority student center: Center with programs, activities, and/or services intended to enhance the college experience of students of color.

Nonresident alien: A person who is not a citizen or national of the United States and who is in this country on a visa or temporary basis and does not have the right to remain indefinitely.

*On-campus day care: Licensed day care for students' children (usually age 3 and up); usually for a fee.

Open admission: Admission policy under which virtually all secondary school graduates or students with GED equivalency diplomas are admitted without regard to academic record, test scores, or other qualifications.

Other expenses (costs): Include average costs for clothing, laundry, entertainment, medical (if not a required fee), and furnishings.

Out-of-state tuition: The tuition charged by institutions to those students who do not meet the institution's or state's residency requirements.

Part-time student (undergraduate): A student enrolled for fewer than 12 credits per semester or quarter, or fewer than 24 contact hours a week each term.

*Personal counseling: One-on-one or group counseling with trained professionals for students who want to explore personal, educational, or vocational issues.

Post-baccalaureate certificate: An award that requires completion of an organized program of study requiring 18 credit hours beyond the bachelor's; designed for persons who have completed a baccalaureate degree but do not meet the requirements of academic degrees carrying the title of master.

Post-master's certificate: An award that requires completion of an organized program of study of 24 credit hours beyond the master's degree but does not meet the requirements of academic degrees at the doctoral level.

Postsecondary award, certificate, or diploma (at least one but less than two academic years): Requires completion of an organized program of study at the postsecondary level (below the baccalaureate degree) in at least one but less than two full-time equivalent academic years, or designed for completion in at least 30 but fewer than 60 credit hours, or in at least 900 but fewer than 1,800 contact hours.

Private institution: An educational institution controlled by private individual(s) or by a nongovernmental agency, usually supported primarily by other than public funds, and operated by other than publicly elected or appointed officials.

Private for-profit institution: A private institution in which the individual(s) or agency in control receives compensation, other than wages, rent, or other expenses for the assumption of risk.

Private nonprofit institution: A private institution in which the individual(s) or agency in control receives no compensation, other than wages, rent, or other expenses for the assumption of risk. These include both independent nonprofit schools and those affiliated with a religious organization.

Proprietary institution: See Private for-profit institution.

Public institution: An educational institution whose programs and activities are operated by publicly elected or appointed school officials, and which is supported primarily by public funds.

Quarter calendar system: A calendar system in which the academic year consists of three sessions called quarters of about 12 weeks each. The range may be from 10 to 15 weeks. There may be an additional quarter in the summer.

Race/ethnicity: Category used to describe groups to which individuals belong, identify with, or belong in the eyes of the community. The categories do not denote scientific definitions of anthropological origins. A person may be counted in only one group.

Race/ethnicity unknown: Category used to classify students or employees whose race/ethnicity is not known and whom institutions are unable to place in one of the specified racial/ethnic categories.

Religious affiliation/commitment (as admission factor): Special consideration given in the admission process for affiliation with a certain church or faith/religion, commitment to a religious vocation, or observance of certain religious tenets/lifestyle.

*Religious counseling: One-on-one or group counseling with trained professionals for student who want to explore religious problems or issues.

*Remedial services: Instructional courses designed for students deficient in the general competencies necessary for a regular postsecondary curriculum and educational setting.

Required fees: Fixed sum charged to students for items not covered by tuition and required of such a large proportion of all students that the student who does NOT pay is the exception. Do not include application fees or optional fees such as lab fees or parking fees.

Resident alien or other eligible noncitizen: A person who is not a citizen or national of the United States and who has been admitted as a legal immigrant for the purpose of obtaining permanent resident alien status (and who holds either an alien registration card [Form I-551 or I-151], a Temporary Resident Card [Form I-688], or an Arrival-Departure Record [Form I-94] with a notation that conveys legal immigrant status, such as Section 207 Refugee, Section 208 Asylee, Conditional Entrant Parolee or Cuban-Haitian).

Room and board (charges)-on campus: Assume double occupancy in institutional housing and 19 meals per week (or maximum meal plan).

Secondary school record (as admission factor): Information maintained by the secondary school that may include such things as the student's high school transcript, class rank, GPA, and teacher and counselor recommendations.

Semester calendar system: A calendar system that consists of two semesters during the academic year with about 16 weeks for each semester of instruction. There may be an additional summer session.

Student-designed major: A program of study based on individual interests, designed with the assistance of an advisor.

Study abroad: Any arrangement by which a student completes part of the college program studying in another country. Can be at a campus abroad or through a cooperative agreement with some other U.S. college or an institution of another country.

*Summer session: A summer session is shorter than a regular semester and not considered part of the academic year. It is not the third term of an institution operating on a trimester system or the fourth term of an institution operating on a quarter calendar system. The institution may have 2 or more sessions occurring in the summer months. Some schools, such as vocational and beauty schools, have year-round classes with no separate summer session.

Talent/ability (as admission factor): Special consideration given to students with demonstrated talent/abilities in areas of interest to the institution (e.g., sports, the arts, languages, etc.).

Teacher certification program: Program designed to prepare students to meet the requirements for certification as teachers in elementary, middle/junior high, and secondary schools.

Transfer applicant: An individual who has fulfilled the institution's requirements to be considered for admission (including payment or waiving of the application fee, if any) and who has previously attended another college or university and earned college-level credit.

Transfer student: A student entering the institution for the first time but known to have previously attended a postsecondary institution at the same level (e.g., undergraduate). The student may transfer with or without credit.

Transportation (costs): Assume two round trips to student's hometown per year for students in institutional housing or daily travel to and from your institution for commuter students.

Trimester calendar system: An academic year consisting of three terms of about 15 weeks each.

Tuition: Amount of money charged to students for instructional services. Tuition may be charged per term, per course, or per credit.

*Tutoring: May range from one-on-one tutoring in specific subjects to tutoring in an area such as math, reading, or writing. Most tutors are college students; at some colleges, they are specially trained and certified.

Unit: A standard of measurement representing hours of academic instruction (e.g., semester credit, quarter credit, contact hour).

Undergraduate: A student enrolled in a four- or five-year bachelor's degree program, an associate degree program, or a vocational or technical program below the baccalaureate.

*Veteran's counseling: Helps veterans and their dependents obtain benefits for their selected program and provides certifications to the Veterans Administration. May also provide personal counseling on the transition from the military to a civilian life.

*Visually impaired: Any person whose sight loss is not correctable and is sufficiently severe as to adversely affect educational performance.

Volunteer work (as admission factor): Special consideration given to students for activity done on a volunteer basis (e.g., tutoring, hospital care, working with the elderly or disabled) as a service to the community or the public in general.

Wait list: List of students who meet the admission requirements but will only be offered a place in the class if space becomes available.

Weekend college: A program that allows students to take a complete course of study and attend classes only on weekends.

White, non-Hispanic: A person having origins in any of the original peoples of Europe, North Africa, or the Middle East (except those of Hispanic origin).

*Women's center: Center with programs, academic activities, and/or services intended to promote an understanding of the evolving roles of women.

Work experience (as admission factor): Special consideration given to students who have been employed prior to application, whether for relevance to major, demonstration of employment-related skills, or as explanation of student's academic and extracurricular record.

Financial aid definitions

Financial aid applicant: Any applicant who submits any one of the institutionally required financial aid applications/forms, such as the FAFSA.

Indebtedness: Aggregate dollar amount borrowed by the student.

Institutional and external funds:Endowment, alumni, or external monies for which the institution determines the recipient or the dollar amount awarded.

Financial need: As determined by your institution using the federal methodology and /or your institution's own standards.

Need-based aid: College-funded or college-administered award from institutional, state, federal, or other sources for which a student mush have financial need to qualify. This included both institutional student aid (grants, jobs, and loans).

Need-based gift aid: Scholarships and grants from institutional, state, federal, or other sources for which a student must have financial need to qualify.

Non-need-based-gift aid: Scholarships and grants, gifts, or merit=based aid from institutional, state, federal, or other sources (including unrestricted funds or gifts and endowment income) awarded solely on the basis of academic achievement, merit, or any other non-need-based reason. When reporting questions H1 and H2, non-need-based aid that is used to meet need should be counted as need-based aid.

Note: Suggested order of precedence for counting non-need money as need-based:
Non-need institutional grants
Non-need tuition waivers
Non-need athletic awards
Non-need federal grants
Non-need state grants
Non-need outside grants
Non-need student loans
Non-need parent loans
Non-need work

Scholarships/grants from external sources: Monies received from outside (private) sources that the student brings with them (e.g., Kiwanis, NMSQT scholarships). The institution may process paperwork to receive the dollars, but it has no role in determining the recipient or the dollar amount awarded.

Self-help aid: Need-based loans and jobs up to the level of institutionally determined need.

Work study and employment: Federal and state work study aid, and any employment packaged by your institution in financial aid awards.

View Text-only Version Text-only Updated: 7/19/06
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