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> Office of Planning & Analysis  > Registrars' Manual for Reporting Enrollment Data
Glossary

Attendance Status:  Full-time or part-time attendance.

  • Full-Time Student:  A full-time undergraduate student is one carrying an academic course load of 12 or more semester credit hours. A full-time graduate student is one carrying an academic course load of 9 or more semester credit hours.

  • Part-Time Student:  A student who is enrolled for a number of semester credit hours not meeting the definition of full time.

Auditor:  A registered student who, with the permission of the instructor, enrolls in a course to earn zero credit and pays the same fees as students earning credit.

CIP Code:  The Classification of Instructional Programs (CIP) codes are a taxonomy of subject fields developed by the National Center for Education Statistics of the U.S. Department of Education. Each code has six digits. The first two digits indicate the discipline area, such as Education, and the last four indicate the specialized subject field, such as Elementary Education.

Continuing Education Course:  A course outside the regular instructional program for which standard fees are not charged. Direct costs shall be self-supported though collected fees or designated funds. (See MUS Policy 304.1).

Credit Course:  A course that, if successfully completed, can be applied toward the number of courses required for achieving a degree, diploma, certificate or other formal award. Courses included are numbered 100 and above. (See MUS Policy 309.1) Remedial courses, numbered below 100, can be counted for FTE credit only by Colleges of Technology.

Credit Hour:  A unit of measure that represents a standard period of instruction (normally 50 minutes), calculated in the following manner: 1 hour of lecture, recitation, or seminar; 2 hours of laboratory or studio; 3 hours clinical experience, practicum, or shop. Credit hours are usually applied to the total number of hours needed for completing the requirements of a degree, diploma, certificate, or other formal award.

Degree-Seeking Student:  A student enrolled in courses for credit who is recognized by the institution as seeking a degree or a formal award. At the undergraduate level, this includes students enrolled in vocational or occupational programs.

Early Admit:  A high-ability student concurrently enrolled in high school and an MUS college or university. The student has been formally admitted to the college or university and takes courses for credit.

Enrollment Reports:  A series of reports generated at the end of the 3rd week of classes (close of 15th instructional day) based on all enrolled students who have paid fees or made arrangements to pay.

Full-Time Equivalent (FTE) Student:  In determining full-time equivalents, the following method shall be utilized:

  • Upper division and lower division undergraduate-level student credit hours generated in courses shall be divided by 15 to derive the number of undergraduate full-time equivalent students.

  • Graduate-level students credit hours generated in courses shall be divided by 12 to derive the number of graduate full-time equivalent students.

Headcount Enrollment:  An unduplicated count of students--that is, a count of heads, with each student presumably having only one.

Geographic Origin:  The permanent address given by a student when first applying for admission.

Graduate Credit Hours:  Those credits generated in courses classified as graduate level by the institution, carrying a course number greater than 499, or those generated in courses numbered above 399 which were taken by graduate students who received graduate credit for them.

Net Enrollment:  The number of students attending at the end of the 15th class day who are registered and have paid fees or made arrangements to pay.

Residency Status

  • Resident:  A student who meets the definition of a Montana resident per MUS Policy 940.1.

  • Non-Resident:  A student who does not meet the definition of a Montana resident per MUS Policy 940.1.

  • Western Undergraduate Exchange (WUE):  A non-resident undergraduate student who has been awarded WUE status by the institution.

Restricted Enrollment:  Student credit hours generated in any course or program funded by sources outside the regular operating budget (current unrestricted) of the institution.

Student Classification (Class)

  • Freshman (First-Year Student):  A student who has earned fewer than 30 semester credits.

  • First-Time Freshman:  An entering freshman who has never attended any college or who entered with advanced standing (college credits earned before graduation from high school).

    • Early Admit:  A student of high school age who is admitted prior to his or her high school graduation.

    • Traditional Freshman:  A first-time student who enters college within three years of high school graduation or within three years of when he or she would have graduated from high school. (Students age 20 or under are included in this category when no graduation date is available.) (See MUS Policy 301).

    • Nontraditional Freshmen:  A first-time student who enters college more than three years after high school graduation.

  • Sophomore (Second-Year Student):  A student who has earned at least 30 but fewer than 60 semester credits.

  • Junior:  A student who has earned at least 60 but fewer than 90 semester credits.

  • Senior:  A student who has earned at least 90 semester credits and has not earned a baccalaureate degree.

  • Non-Degree Student:  One who is not enrolled in a specific degree program. Includes early admits from high school and may include students from national and international student exchange programs. An early admit is a student who has not yet graduated from high school but has been admitted to earn college credit while attending high school.

  • Second-Degree Student:  One who possesses a baccalaureate degree and is enrolled in an undergraduate degree program.

  • Master's Candidate:  A student who has been accepted into a master's degree program.

  • Education Specialist Candidate:  A student who has been accepted into an Education Specialist program.

  • Doctoral Candidate:  A student who has been accepted into a doctoral degree program.

Student Level

  • Undergraduate Student:  A student who is enrolled in undergraduate course work and has not been accepted as a graduate student.

  • Graduate Student:  A student who possesses at least one baccalaureate degree and has been accepted into a graduate degree program or admitted with non-degree graduate status.

Special Admit:  A student who has never graduated from high school but whose demonstrated ability and general maturity qualify him or her for admission.

Transfer Student:  An undergraduate student who is entering an institution for the first time with 12 or more credits accepted from a previous postsecondary school and who does not meet the definition of a first time freshman.

Undergraduate Credit Hours:  Those generated in credit courses classified as undergraduate level by the institution, carrying a course number less than 500 but greater than 099. However, credit hours from Colleges of Technology courses numbered below 100 may be included.


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View Text-only Version Text-only Updated: 3/1/2001
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