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GOAL: Identify project parameters and requirements, and initiate feasibility study

  • Define project parameters and scope along with delivery options
  • Outline preliminary project schedule
  • Ascertain preliminary order of magnitude cost
  • Identify project study funding source
  • Overview of state, BOR, LRBP, Legislative and University authorities and requirements
  • Up to 1 month

GOAL: Establish agreement on scope, schedule, budget, and funding source

  • Define and confirm the project scope and program
  • Outline proposed project schedule
  • Develop estimate of probable cost
  • Confirm overview of state, BOR and University authorities and requirements
  • Identify delegation responsibility with State A&E division regarding administration of project
  • Determine desired project delivery method: Design Bid Build is most common, GCCM option for large complex projects
  • Up to 6 months

GOAL: Secure spending authority, approvals and funding

  • Initiate formal internal project approvals (i.e. Deans, VP's, Provost, etc.)
  • Transfer project funding and set up project accounting (i.e. Plant Funds, MOU's etc.)
  • Secure appropriate spending authority based on project budget and type of project:
    • $0-75K = President (up to 2 weeks)
    • $75K-$350K = OCHE (up to 3 weeks)
    • >$350K = BOR (up to 3 months)
    • LRBP = Legislative 2 year cycle

GOAL: Select professionals to design the project.

  • Project Cost dictates Design Option
    • < 75K Client has an option for in-house or outsource design services
    • > 75K MCA requires outsource design services
  • Project Costs and Consultant Fees Dictates Selection Process
    • < 20K PDC and Client selects directly (up to 2 weeks)
    • >20K consultant fees and <500K project cost
      • PDC recommends 3 firms to State A&E
      • State A&E makes final selection
      • Up to 1 month (depending on complexity)
    • > 500K project cost requires formal selection process     
      • State advertisement and interviews
      • Up to 4 months

 GOAL: Schematic design aligns with intended budget.

  • Develop Schematic Design options
  • Translate the project program into preliminary drawings
  • Verify physical requirements
  • Refine and update cost estimate or probable cost and project schedule
  • Up to 6 months (depending on complexity)

 GOAL: Verify that Design Development aligns with approved scope and budget.

  • Continue development of the Schematic Design
  • Refine programmatic requirements
  • Develop project details
  • Integrate infrastructure and MEP (mechanical, electric, plumbing) systems
  • Continue to refine project budget and schedule
  • Finalize design decisions
  • Up to 6 Months

GOAL: Finalize bidding and permit documents

  • Translate design intent into documents from which to construct the project
  • Final reconciliation of project scope and budget
  • Confirm construction/contingency funds in plant fund
  • Up to 6 months

 GOAL: Execute contract for construction

  • Project Cost dictates Construction Option
    • < 75K Client has an option for in-house or outsource construction services
    • > 75K MCA requires outsource construction services 
  • Project Costs Dictates Contractor Selection Process
    • < 25K PDC and Client direct select contractor
    • > 25k and <75k 3 informal Bids are obtained
    • >75K MCA requires formal bid process
  • Evaluate Contractor bid proposal
  • Contract with lowest responsible bidder
  • Up to 6 weeks

 GOAL: Realize project vision.

  • Contractor constructs the project
  • CPDC coordinates construction with client, project team and campus entities
  • Project design team ensures project is built per specs and expectations
  • Project testing and training
  • Sign off by State and local authorities
  • Up to 2 years

 GOAL: Close out project and client occupies space.

  • Project is accepted
  • The project is turned over to the occupants for their intended use
  • Occupants move in (activities coordinated by PDC)
  • Final accounting and reconciliation of funding
  • Project is in warranty period for 12 months (Inspect near end of period)
  • Up to 12 Months

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