Performance Evaluation Policy
Subject:Performance Evaluation
Policy: Performance Evaluation
Effective Date: March 12, 2007
Revised:March 2008
Review Date:March 2011
Responsible Party:HR/AA and HR/PPS
100.00 Introduction and Purpose
MSU encourages regular feedback and evaluation of employee performance throughout
the year. An annual evaluation of performance is required for classified employees
and contract professional employees each year. The formal annual evaluation will
identify job responsibilities and performance objectives and measure actual performance
against identified job duties and expectations.
200.00 Faculty
The faculty collective bargaining agreements specify the policies and procedures for annual review of tenurable and non-tenurable faculty. [Revised April 2012].
300.00 Classified Employees
Each employee will have his or her performance evaluated by his or her immediate
supervisor and/or department head and submitted to HR/P&PS no later than April 15
of each year. Annual salary increases will be subject to applicable collective bargaining
agreements and the MUS classified pay plan. Evaluation forms for classified employees
may be found at: http://www.montana.edu/hr/ClassifiedEvaluations.html .
400.00 Contract Professional Employees
For the purpose of this policy, a contract professional employee is an employee who
has been issued an MUS contract or letter of appointment. Each contract professional
employee whose appointment is at least .5 FTE will have his or her performance evaluated
and submitted to HR/AA no later than April 15 of each year. Guidelines for across
the board/merit salary increases for professionals will be provided each year. An
annual performance evaluation is required before an across the board/merit increase
may be authorized. Evaluation forms for Non-Academic Professionals, and Administrators
may be found at: http://www.montana.edu/hr/aa/evaluations.html .
500.00 Procedures
To assist supervisors in conducting performance evaluations, guidelines and approved
forms are provided in the Performance Evaluation Guidelines. Supervisors may use the approved forms or may submit alternative forms to HR/AA
or HR/PPS for approval prior to use. After the performance evaluation is completed,
the form will be signed by the supervisor and employee. The original will be filed
in the department with a copy for the employee and a copy sent to Human Resources/Personnel
and Payroll Services for inclusion in the employee's personnel file.
600.00 Employee Request for Evaluation
Any employee who does not receive a performance evaluation by the deadline referenced
in this policy may submit a written request for performance evaluation to his or her
supervisor with a copy to the supervisor’s supervisor. The Supervisor will have 30
days in which to complete the evaluation and submit to HR/Personnel and Payroll.
700.00 Employee Request for Review of Evaluation
An employee who disagrees with the evaluation of his or her supervisor may submit
a written request for review by the supervisor’s supervisor. The written request
must outline the specific areas of disagreement and the reasons the employee disagrees
with the supervisor’s evaluation. The decision of the supervisor’s supervisor will
be the final decision on the evaluation. The employee’s written disagreement will
be included with a copy of the final performance evaluation and placed in the employee’s
personnel file.