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Current Prioritization

  1. Student CRM
  2. EDMWOpenMSU icon
  3. EDS
  4. Catalog Mgmt Sys
  5. Dynamics
  6. Email Upgrade
  7. NORT
  8. CMS
  9. Shared ServicesOpenMSU icon
  10. Customer ServiceOpenMSU icon
OpenMSU icon= OpenMSU project

Enterprise Portfolio

Projects are an important part of moving the university forward on all four campuses. This page is a collection of the projects and programs that have been submitted to the PMO. Click a project's name to view its description in the project table below.

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Portfolio

Clean Addressing Concept stage Concept
Implementing software to manage conflicting physical and email addresses will clean up and validate addresses in Banner and numerous university mailing lists to save money on wasted mail items and improve efficiencies.
Directory Data Concept stage Concept
By utilizing Banner person records as intended by the ERP, we can improve data within the system and provide 4-campus directory information for integrated online directories as appropriate, and for better overall data management for many purposes across the university, saving in long-term operational efficiency and improving data integrity for decision support.
Dynamics Upgrade Concept stage Concept
This project will upgrade ITC’s current accounting software to Microsoft Dynamics AX. The upgrade will allow for visibility across the organization by providing enterprise resource planning (ERP), change management capabilities, and process standardization. The upgrade will improve operational efficiency and enhance productivity.
Electronic Add/Drop Concept stage Concept
Digitizes student requests to add/drop requests into electronic forms. Validates course numbers and populates instructors. An EDMW solution could potentially address this.
Facilities Management Integration Concept stage Concept
Integration of Facilities Management system (AIM by AssetWorks) with Banner Finance and HR modules will enable two way communication and processing, including but not limited to monthly autobills and time reporting for payroll.
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Identity Management Concept stage Concept
We will convene a team of people to begin investigating the potential for a university-wide identity management implementation. This will be a very large-scale effort involving process and procedure changes in many areas and layers of the university. It is an extremely complex undertaking that we have been unable to consider before due to lack of coordinated effort, but that through the coordination and collaboration of pmo and OneMSU we can now consider. It has the potential to be a signficant improvement to the security risks and procedural complexities of identity usages at the university.
Middleware Concept stage Concept
Mobile Apps Concept stage Concept
This project will develop the mobile strategy for the University's IT and Communications units, creating a framework for the delivery of institutional information to mobile devices for use by students, faculty, and staff. The end result will enable deployment of specific institutional mobile applications.
OpenMSU Banner Payment Authorization Concept stage Concept
This project will streamline the process to pay vendors and other recipients.
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OpenMSU Customer Service Culture Concept stage Concept
This project will build a culture of internal customer service that will include training and empowering staff.
OpenMSU HR EPAF Process Concept stage Concept
This project will streamline the Electronic Personnel Action Form process.
OpenMSU HR Payroll Process Concept stage Concept
This project will streamline the payroll process from hours worked to paychecks cut.
OpenMSU HR Recruitment Concept stage Concept
This project will analyze and improve the recruitment and hiring process to reduce time-to-hire and process inefficiencies.
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OpenMSU Purchasing Process Concept stage Concept
A review of the procurement process, from initial request through payment to vendor, will identify inefficiencies, duplication of effort, and opportunities for automation. The outcome will simplify the procurement process and related reporting, realizing time & effort savings through operational efficiency gains.
OpenMSU Service Provider Development Concept stage Concept
This project will develop and maintain ongoing structured training for administrative service providers.
OpenMSU Shared Services Model Concept stage Concept
This project will develop and maintain ongoing structured training for administrative service providers.
Training, Registration, and Tracking Concept stage Concept
This project will provide a solution to manage registration and completion for all employee professional development and/or required training/certification.
Tutor Tracking Concept stage Concept
This project is a stop gap measure for Student Success until the system wide student CRM is implemented.
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Campus Housing Management Billings Discovery stage Discovery
The Billings residence life division can realize operational efficiencies from automation of residence hall management, adopting the same software system as Bozeman has in place. Using common systems across campuses allows sharing of knowledge and resources and better volume pricing.
Email Upgrade Clock/time frame iconSpring 2014Discovery stage Discovery
The campus has an aging Exchange system that needs to be addressed. The email upgrade will increase operational efficiency and help better control costs eliminating the need for 20+ Exchange servers on campus. The upgrade will also provide standardization of campus email, calendaring, and collaboration tools.
Enterprise Decision Support (EDS) Discovery stage Discovery
EBI is a program to pull together various sources of information and provision easy access for decision makers and data users across the enterprise. EBI is the umbrella program delivering the project components of ad hoc reporting, operational reporting, and dashboards enabling strategic leveraging of our data.
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Next Gen Service Desk Discovery stage Discovery
Improvements to the Service Desk will provde more simple and intuitive ways for faculty, staff, and students to obtain service and suport from the IT Center. The goal is a "one-stop shop" for all requests including questions, repair, services, procurements, etc.
Noncredit Online Registration Tool Discovery stage Discovery
This tool will eliminate the need for paper registrations, enhance the overall student experience, increase operational efficiency, and decrease cost.
OpenMSU Front End to Banner Finance Discovery stage Discovery
This project proposed by OpenMSU will implement a permanent, consistent solution to accounting “shadow” systems and provide a front end to Banner Finance. The solution will provide an upgrade or replacement for CatBooks (formerly AgBooks), a home-grown accounting application that serves accounting needs in academic and administrative departments.
Payroll Process Improvement Discovery stage Discovery
Consolidating payroll to a single bi-weekly frequency has the potential to provide better employee satisfaction on the BZ and Havre campuses. Analysis of the current payroll processes will give the governing body cost/benefit comparison information and will enable the HR team to mitigate and manage any operational impacts on users and stakeholders.
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PCI Compliance Discovery stage Discovery
MSU must comply with Payment Card Industry Data Security Standard (PCI-DSS) v2.0 to allow continued acceptance of credit & debit card(s) as a mode of payment.
Project Portfolio Management (PPM) Discovery stage Discovery
A Project Portfolio Management system (PPM) enables organizations to capture, prioritize, manage, and report on projects, services, applications maintenance, assets, and resources. It enables transparency into program and project costs and usage, primarily for effective IT management. All four campuses are investigating the procurement and implementation of a common PPM across the university.
Security Program Discovery stage Discovery
The Enterprise Security Group is formalizing efforts around data stewardship, vulnerability management, and awareness training as they look to instill the discipline of information security across the MSU enterprise. This includes enhanced data loss prevention services, improvements to system and application vulnerability identification and mitigation, and enhanced training opportunities for all MSU constituents.
Student Athlete Relationship Management Discovery stage Discovery
This project will integrate an existing software application with Banner to improve operational efficiency and provide better management of student athletes' academic needs and requirements.
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Student Client Relationship Management Discovery stage Discovery
Student Relationship Management will enable the ability to manage relationships with an increasing number of students, thereby enabling student retention and recruiting. A stop-gap measure is in implementation while a long-term solution is being evaluated.
Video Conferencing Consolidation Discovery stage Discovery
This project will add and consolidate videoconferencing services to allow for effective communication among the MSU four campuses, as well as provide better support for the use of the technolgoy by faculty, staff, and students.
Virtualization Discovery stage Discovery
Virtual desktops (VDI) provide software services to users regardless of their location and allows for simplified administration and more flexibility.
Catalog Content Management System Clock/time frame iconSpring 2014Acquisition stageAcquisitionProject status is on trackFinalizing purchase docs
Updating the university course catalogs must be done biannually through a manual and time-consuming process. Software exists to automate course catalog maintenance, improving administrative efficiency by saving hundreds of labor hours. This project will procure and implement course catalog management software.
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Content Management System Acquisition stage AcquisitionProject status is on trackPublished, due 5/29
A Content Management System (CMS) is a software system that provides an easy user interface to update Web site content without specialized knowledge. Its primary benefits include increased efficiency of Web updates, improved usability and customer experience, increased ability to adapt to future needs, increased Web accessibility to audiences with disabilities and increased Web security. This project is suspended pending resource availability to update underlying infrastructure for an open-source, on-site hosted solution, or alternatively the purchase of an offsite hosted solution.
Faculty Activity Mining Service Acquisition stage AcquisitionProject status is on trackIn contract
A Faculty Activity Mining Service mines public information to locate and report faculty achievements to the university, such as research presented at conferences, articles published in peer-reviewed journals, and citations by other authors.
Faculty Activity Tool Acquisition stage AcquisitionProject status is on trackEvaluation
Faculty report their activity for a variety of needs: promotion and tenure, curriculum vitas, conferences, proposals, and publications. Maintaining this information in a single source facilitates ease of use and multiple purposing of the same information. Faculty activity software is available off the shelf or through in-house development.
Parking Automation Billings Acquisition stage AcquisitionProject status is on trackIn contract
Graduate Application Service Planning stage PlanningProject status is on track
CollegeNet is a popular service among prospective college students, enabling them to create a single admissions application which is then submitted to institutions of their choice. Importing CollegeNet application data requires manually re-entering the information or development of an application interface. The application interfacing software will facilitate implementation of this project.
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OpenMSU Electronic Document Management & Workflow Planning stage Planning Project status is on track
Moving the organization to paperless procedures is a significant enabler of efficiency and cost savings throughout the university, as well as a more environmentally responsible solution. Workflow software enables process improvement throughout the university for significant savings in time & effort and will facilitate future innovation and process cost controls.
Operational Reporting Tool Planning stage Planning Project status is on trackStaff Augmentation
The Operational Reporting Tool (ORT) is an ad hoc reporting tool for trained non technical report writers. ORT is the first project in the Enterprise Business Intelligence (EBI) program .
Talent Acquisition Management System Planning stage Planning Project status is on track
Recruiting and onboarding staff and faculty at MSU is a constant need and time-intensive process. Talent acquisition software automates the recruitment process through a user-friendly web interface that enables ease of use for applicants, recruiters, and search committees. Hosted talent acquisition software improves operational efficiency, decreases time to hire, and reduces frustration across the institution.
Application Interface Tool Implementation stage Implementation Project status is on track
Due to the increasing number of students applying to enter MSU, admissions needs an automated solution to loading application data into Banner. Automating the process will reduce manual labor and allow admissions evaluators to better focus on serving prospective students. 
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Classroom Scheduling & Forecasting Implementation stage Implementation Project status is on track
Analytical tools are being investigated to determine the feasibility of predicting and managing classroom needs based on projected student demand. If successful, management of classroom space could be automated and classroom space use could be optimized. This project is being monitored for future opportunity pending implementation of predecessor projects and subsequent re-prioritization.
Data Loss Prevention Implementation stage Implementation Project status is on track
Enables the university enterprise to more easily identify and characterize information stored throughout the network to ensure appropriate stewardship and compliance.
Data Masking Implementation stage Implementation Project status is on track
In order to reduce the risk of exposure of University data, DataMasque will, where possible, remove sensitive data from the Banner Test environment and replace it with similarly formatted and usable test data.
Degree Works 4.1.1 Upgrade Implementation stage Implementation Project status is on track
The installation of the version DegreeWorks 4.1.1 enables the development of the DegreeWorks “Plans” feature.  This feature is critical to the use of DegreeWorks in the graduate school and helps undergraduates to plan each semester through graduation with ease.  The installation of 4.1.1 also addresses the “bugs” inherent in version 4.1 without the need to install a unique patch for each defect.
Degree Works Graduate Catalog Implementation stage Implementation Project status is on track
The Degree Works degree auditing and planning software has been implemented in manageable phases. An upcoming candidate for implementation is the BZ graduate school catalog.
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Student Conduct Management Implementation stage Implementation Project status is on track
To increase efficiency and timeliness of the student conduct program, MSU’s four campuses are implementing a new student conduct model that utilizes an electronic database rather than paper documents. This project will aid university hearing officers in processing cases after an alleged violation of the Student Conduct Code. To ensure that these hearing officers are communicating with each other, as well as sharing appropriate information with each other, it is vital that all data from these cases are collected and housed in a secure electronic database. A comprehensive and secure electronic database will allow all departments to utilize the same electronic product and process, thereby offering the opportunity to collect institution-wide data and the ability to create custom reports on student conduct and behavior trends. 
Student Early Alerts Implementation stage Implementation Project status is on track
Course Signals facilitates support of student progress by monitoring indicators in student records for signs of academic struggling. The Billings campus is leading the way in implementing Course Signals across their institution.
T2 Bozeman Upgrade Implementation stage Implementation Project status is on track
The MSU Bozeman Police Department uses a system called T2 to manage parking space at MSU. The current version of the T2 software was implemented with some requirements unique to MSU. T2 must be upgraded to enable MSU to control their own configuration options and have ongoing support.
Wifi Buildout Implementation stage Implementation Project status is on track
As mobile devices continue to surge in popularity, anywhere-anytime wireless access is as expected by students as a dial tone on a phone. MSU is at the forefront of the ubiquitous wireless movement in higher ed with the goal of robust and reliable wireless service available throughout every corner of campus, indoors and out. Deploying ubiquitous wireless access is a large undertaking and investment in our present and future infrastructure. Spaces will be prioritized by most common-good first.
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