PROFESSIONAL COUNCIL MEETING MINUTES October 18, 2000 PRESENT: Clyde Carroll, Jim Manning, Jim Mitchell, Vicki Orazem. ABSENT: Chuck Lindemenn, Carol Schmidt. The meeting was called to order by Chair, Jim Manning, at 2:00 PM. Proposed revisions to the Personnel Policy and Procedures Manual - Kerry Evans and Sherry Johannes. - Most of the proposed changes in the Personnel Policy and Procedures Manual reflect changes in names of university departments, titles of positions, and other minor "housekeeping" changes. - Attachments that were included in the manual have been removed and will be sent electronically to departments upon request. - A statement has been added that the Vice President for Administration and Finance may adopt interim policies without review, but these policies must be reviewed within six months or they expire at the end of that time. - In Section 440, it was suggested by Professional Council members that a statement such as, "there should be at least one member of each gender" be added. - It was suggested contract professional employees work toward having their own handbook or develop a cross-referencing document that indicates sections of the Faculty Handbook and the Personnel Policy and Procedures Manual that pertain to professionals. - Proposed revisions to the Classified Employees Personnel Advisory Committee and CEPAC By-laws were distributed, but Professional Council did not review them, because it seemed inappropriate to do so. Faculty/staff distribution list - Leslie Taylor, University Counsel. - The faculty/staff distribution list was originally instituted to make it possible to announce official university business to all employees. The rule has been that the notice affects all faculty and staff. - There has been an increasing number of requests to use the list for announcements that may be of interest to most or to all faculty but which are not official university business. - There have been some complaints about some notices that have been distributed. It is understood that there needs to be a mechanism for important news to be distributed and that there needs to be a mechanism for communicating campus-wide information, as well. - One idea that is being considered is to continue to use the President's Office distribution list for university business which must be distributed to all employees and to have another distribution list for communication of items which have university-wide appeal but which have no mandatory provision for distribution. Using this type of "bulletin board" which any employees are able to post to has worked well at some other universities. - During discussion, there appeared to be consensus by Professional Council that it would be worth trying such a method of communication. Chair's report - Jim Manning. - A memo was sent to President Roark requesting an additional professional on the Strategic Planning and Budget Committee, since additional faculty positions have been added. Professional Council will meet with the President on October 25 at 3:00 PM to discuss this. This will be an opportunity to thank the President for his work at MSU, also. - Professional Council wants to make sure that the SPBC working groups include professionals. As there was no further business, the meeting adjourned at 3:00 PM.