MSU PROFESSIONAL COUNCIL MEETING MINUTES June 20, 2001 PRESENT: Jim Mitchell, Leslie Schmidt, Clyde Carroll, Carol Schmidt, Guest Cathy Conover The meeting was called to order by Chair Elect Jim Mitchell. The minutes of the May 16, 2001, Professional Council meeting were approved as distributed. Chair's report - Jim Mitchell. - Chuck Lindemenn, Athletic Director, has resigned from MSU. His term on Professional Council, which ends in September, 2002, will need to be filled. Professional Council members discussed the options. - The Professional Council bylaws do not address how to fill partial terms. - It was agreed a list of professionals in Student Services eligible to serve on Professional Council will be sent to Professional Council members. Names of individuals on the list who might serve out the last year of the term will be sent to the Chair and Chair Elect, who will narrow the list down and present a name (or names) to Professional Council as an appointee to fill the term. - A regularly-scheduled election will be held in the Spring of 2002 to fill the position for three years. - Jim Mitchell e-mailed Corky Bush, Director of the Affirmative Action/Human Resources Office, regarding the effect of MAP (the new classification process for classified employees) on professional employees. - There has been discussion at the Commissioner of Higher Education level of including professional employees in the classification process. - Corky will be asked to attend a Professional Council meeting to discuss concerns arising about the possibility of including professionals. Discussion of the 57th Legislative Session - Cathy Conover, Director of University Relations. - A summary of money requested by the Montana University System (MUS) and the final outcome of the legislative session budget for MUS was distributed. - The MUS requested an additional $66 million ($500/year/resident student, $5 million student aid, and $800,000 for CoT programs). The Governor's budget proposed about $10 million for the system. Legislative action provided about $15 million for the MUS. Some of the money was allocated to particular areas, in some cases as backfill. - It is anticipated about $6 million will be needed for the additional cost of utilities, $7 million to annualize the pay plan, and $10 million for the new plan. - The shortfull in money provided made it necessary for the Board of Regents to raise tuition 13% for each of the years in the coming biennium. - The legislature did authorize several of the projects recommended through the Long Range Building Program - roofing projects around the system; upkeep (new windows and foundation work) in Montana and Linfield Halls and at the Montana Ag Experiment stations; planning of an Animal Sciences Building at MSU and operations and maintenance costs for the building; design work for renovation of Gaines Hall; DTV conversion for Montana Public Television; and Master Facilities Planning for the system. - How can the university system prepare for the next legislative session? - It was pointed out that legislators need to be elected who are supportive of the university. The university system needs to be an important campaign issue. K-12 parents actively lobby the legislature. Parents of university students need to be encouraged to do the same. - If University Governance Council and CEPAC sponsor debates, specific questions need to be asked of the candidates. - A written survey of the candidates with the responses posted on the web might be helpful. - A more active e-mail campaign during the legislative session may be helpful. University students were quite organized in sending e-mails to legislators during the last session. As private citizens speaking for themselves, university employees can send e-mails or telephone from their homes. - Professional Council and Faculty Council can provide information for members but cannot take a position on issues. - Although there are some advantages to lump sum funding, the purpose of it may be defeated if groups lobby for themselves, because the legislature earmarks part of the lump sum for these groups. - The economic spinoff of the university system need to be discussed much more broadly and often. - CEPAC has suggested Professional Council/Faculty Council/CEPAC form a legislative council to consider ways to raise the awareness of the university system and the important role it plays in education and economics in the state. It sounds like a good idea, but how can such a group be influential? - There will be further discussion of these issues. As there was no further business, the meeting adjourned at 3:25 PM.