MSU PROFESSIONAL COUNCIL MEETING MINUTES November 14, 2001 PRESENT: Jim Mitchell, Carina Beck, Clyde Carroll, Becky Ward. ABSENT: Jim Manning, Leslie Schmidt. The minutes of the October 17, 2001, meeting were approved as distributed. In the future, agendas and minutes will be distributed by e-mail. They are also available on the University Governance web site. Chair's report - Jim Mitchell. - Clyde Carroll was elected to the Space Management Committee through e-mail correspondence. His name was forwarded to Craig Roloff, Chair of the Committee. - The Chair is working on a draft paper stating the position of professionals that it is important for professionals to remain outside the MAP classification system. - Kathy Attebury is unable to attend today's Professional Council meeting to discuss the professional employee categories at MSU and how the Office of the Commissioner of Higher Education views professional positions. She will be invited to attend the December 19 Professional Council meeting. - The University Planning, Budget and Analysis Committee (UPBAC) met last week. - Enrollment at MSU is steady. Although there is a decline in out-of-state students this fall, there are more in-state students than predicted. Enrollment estimates made last spring were conservative, so anticipated revenue is in line with actual fall semester revenue. - Because of an on-going bookkeeping error, accounts receivable in certain students fees has a deficit of $2.3 million. Uncollected fees were not subtracted from revenue over a period of years. - There is a deficit of $1.5 million in the general operating fund, and this will be taken care of over a period of three years. The remainder of the deficit will be covered by the Strand Union, residence halls, Student Health Services and other support services. - The discrepancy was discovered because of the Banner system. In the future, collection of unpaid fees will be more aggressive and if the fees are not collected, it will be reflected in fund accounts. - Tuition scholarships for children of MSU-Bozeman employees is being discussed by University Governance Council. - The scholarships could reduce turnover of MSU employees, increase morale among employees, and encourage children of MSU employees to attend MSU-Bozeman. - What kinds of data will need to be collected? (How many of these students already attend MSU? How many additional students would attend MSU? What would the cost be? How many additional students would need to enroll to break even or make money for the university?) Mediation process for professionals. - What kind of issues might a mediation process address? - It was mentioned that there is a mediation process available to the Bozeman community that works well. It might be possible to use this process for some cases or to model a university process after it. - The topic will be discussed further at the December 19th meeting. Other. - The employee classification system was discussed. Many professional employees supervise classified staff, so a system that is efficient and fair is important to professionals. - Because of low pay and morale, classified staff turnover is high, and professionals spend a significant amount of time filling vacant positions and training new staff. Morale of the classified staff affects the morale of the entire university. - The process of posting vacancy announcements has been slow, causing positions to be vacant for extended periods of time. - The MAP system does not yet have a mechanism for setting pay for new positions. What kind of benchmark will be used - similar positions around the state? Pay required to fill the position? - Will new employees possibly be paid higher salaries than continuing employees? - Some departments may be able to pay classified staff more than other departments. Will inequity in pay be acceptable? - How will classified employees be compensated for additional responsibilities? - Jim will draft a memo to the President, cc'd to Craig Roloff and Susan Alt. It will be distributed to Professional Council for comment. As there was no further business, the meeting adjourned at 3:00 PM.