MSU PROFESSIONAL COUNCIL MEETING MINUTES November 19, 2003 Members Present: Glenn Puffer, Sandy Rahn-Gibson, Jim Mitchell, Becky Ward, Leslie Schmidt, Jim Manning. Members Absent: None. The meeting was called to order at 2:10 PM. A quorum was present. The minutes of the October 22, 2003, meeting were approved as distributed. Chair's report - Glenn Puffer. - Professional Council sent a memo to the Board of Regents requesting that all employees at MSU who meet the stated criteria be eligible for tuition waivers for dependents. Sue Hill from the Office of the Commissioner of Higher Education responded that the intent of the Board of Regents proposal is to cover all employees meeting the criteria. It is anticipated the proposal will be approved at the November 20-21 Regents meeting. - Chair Puffer will prepare a memo to send to constituents by e-mail outlining issues discussed by Professional Council this semester. Nominations for committee members - TIP (To Improve Productivity) Incentive Award Program. - The TIP program is designed to recognize and reward employees who come up with cost savings innovations. - Two nominations from various campus constituencies are to be forwarded to the President. One individual from each will be appointed to serve on a committee to make an initial determination regarding the worthiness of each proposal and to decide if it should be forwarded for further review by the department it involves. - Sandy Rahn-Gibson was nominated for the committee. - Professional Council members are to solicit additional potential nominees. These individuals will forward a paragraph explaining why they are interested in the committee to Chair Puffer. He will make the final determination of the second nominee and forward that name, along with Sandy's, to Professional Council members and to the President. Amendments to Professional Council By-Laws. - Amendments to the Professional Council By-Laws that bring practice into line with policy have been discussed during the semester. - Council members voted unanimously to approve the following changes: -- Article One, Section Two: Election Dates - change "The elected representatives will assume office at the last regular meeting in the spring semester" to "The elected representatives will assume office at the first regular meeting fall semester." - Article Three, Section Two: Duties and Responsibilities of the Chair, B. 2. - change "The newly-elected Chair will take office immediately." to "The newly-elected Chair will take office at the first regular meeting fall semester." - Jim Mitchell moved that Article Three, Section Three: Duties and Responsibilities of the Chair-Elect, B. 2. be changed from "The newly-elected Chair-Elect will take office immediately." to The newly-elected Chair-Elect will take office at the first regular meeting fall semester." The motion was seconded and carried unanimously. Report from UPBAC - Jim Mitchell. - The committee has been working on a 3-5 year vision plan. - A one-half day retreat was held in September to brainstorm what MSU should be like in five years. The committee then heard the President's and Provost's vision. An initial document was written from this discussion and review by UPBAC in October. - The committee will meet the first week in December to discuss the latest iteration of the document. It will then be available for public comment. - Faculty have presented a benchmarking proposal for salaries. Jim recommends classified and professionals be added to the proposal. There would have to be work done to provide the benchmarks for positions so there is a way to compare salaries at MSU with similar positions elsewhere. - The latest version of the vision plan should be available for discussion by Professional Council at its December 18 meeting. Distribution of Professional Council members. - To reach a reasonable degree of equal representation among the three constituent groups, it appears two members should be added. - Professional Council, then, would use the following distribution of members: - Academic Affairs - 4 members - Administrative Offices - 2 members- Student Affairs - 2 members - An appropriate time to add the members would be during the next election cycle, which takes place Spring Semester. - Jim Manning moved that Professional Council membership be increased to 8, using the distribution identified and adding the two members during the next election cycle. The motion was seconded and carried unanimously. As there was no further discussion, the meeting adjourned at 3:00 PM.