Classroom Reservation Request & Change Procedures

This page is designed to help departments, offices, and student organizations find and reserve classrooms for events and courses. Please identify the preferred classroom, using Astra Schedule, and request room access using the appropriate form; the complete process is outlined below. For those not affiliated with MSU, please contact Conference Services at 406-994-3081 located in the Student Union Building (SUB), room 211.

Space Management Policy

SEARCH FOR AN AVAILABLE ROOM

Beginning the Search:

  • Open Astra Schedule.
    • Cookies must be enabled.
    • Recommended browser: Mozilla Firefox.
  • Click on the "Calendars" tab.
  • Click on the "Available Rooms" link.
  • Under the "Meeting(s)" header, click on the "Add New" button.
For a Single Meeting:

 

For a Recurring Meeting:

Refining the Search:

  • After establishing dates and times for a Single Meeting or a Recurring Meeting, move to the "Search Filters" section of Astra Calendars.
  • At a minimum, filter by room type and capacity.
  • Click on the pencil icons to apply specific location filters.
  • From the pencil lists, check the boxes of acceptable items, then click the "OK" button at the bottom of the check list.
  • To remove filters, click on the red circle.
  • Click the Search button.
  • Hover mouse over card icon to see room and attributes. Note: Scheduling authority is in the description field.

RESERVE AN AVAILABLE ROOM

If the Registrar's Office is not the scheduling authority:

  • Contact the scheduling authority for that room.

If the Registrar Office is the Scheduling Authority:

  • For event other than class
    • Complete the Classroom Reservation Request form.
    • Student organizations must submit the 'Office of Activities and Engagement RSO' letter along with the completed reservation form.
  • For Course Section (class)
    • After Advising For Semester of Requested Change Has Begun

 

Resources

Below are several documents that explain how to use Astra Schedule:

For questions regarding scheduling events, please contact the Event Scheduling Team

For questions regarding system administration and academic course scheduling, please contact the Academic Scheduling Team

 

Astra Schedule / Class Reservation Form / Classroom Availability & Scheduling /

Scheduled Section Changes