This page is designed to help departments, offices, and student organizations find
and reserve classrooms for events and courses. Please identify the preferred classroom,
using Astra Schedule, and request room access using the appropriate form; the complete
process is outlined below. For those not affiliated with MSU, please contact Conference
Services at 406-994-3081 located in the Student Union Building (SUB), room 211.
Space Management Policy
SEARCH FOR AN AVAILABLE ROOM
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Beginning the Search:
- Open Astra Schedule.
- Cookies must be enabled.
- Recommended browser: Mozilla Firefox.
- Click on the "Calendars" tab.
- Click on the "Available Rooms" link.
- Under the "Meeting(s)" header, click on the "Add New" button.
For a Single Meeting:
- Click on the "Single Meeting" radio button (this is the default).
- Enter the Start Time and the End Time.
- Enter the Start Date and the End Date.
- Click on the "OK" button.
For a Recurring Meeting:
- Click on the "Recurring Meeting" radio button.
- Enter the Start and End times.
- Select the appropriate "Day Pattern" and the correct recurrence pattern.
- Enter the Start Date and the number of occurrences or the End Date.
- Click on the "OK" button.
Refining the Search:
- After establishing dates and times for a Single Meeting or a Recurring Meeting, move
to the "Search Filters" section of Astra Calendars.
- At a minimum, filter by room type and capacity.
- Click on the pencil icons to apply specific location filters.
- From the pencil lists, check the boxes of acceptable items, then click the "OK" button
at the bottom of the check list.
- To remove filters, click on the red circle.
- Click the Search button.
- Hover mouse over card icon to see room and attributes. Note: Scheduling authority is in the description field.
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RESERVE AN AVAILABLE ROOM
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If the Registrar's Office is not the scheduling authority:
- Contact the scheduling authority for that room.
If the Registrar Office is the Scheduling Authority:
- For event other than class
- Complete the Classroom Reservation Request form.
- Student organizations must submit the 'Office of Activities and Engagement RSO' letter
along with the completed reservation form.
- For Course Section (class)
- This simpler My Info process can only be used prior to the first day of advising within
the semester of requested change.
- Click on the 'Schedule of Classes - find the CRN here' link.
- Select the term from the list.
- Select the subject from the select list.
- If desired, select/enter a value from the Instructor, Course Type and/or Course Number
filters.
- Click the 'Search Class' button.
- Copy the desired portion of the displayed data, and paste it into a word document,
an excel document, or directly into the body of an email.
- Make all corrections in red or highlighted in yellow.
- If requesting a new room, see 'To Search for an Available Room'.
- Deliver the document to the Registrar's Office.
- After Advising For Semester of Requested Change Has Begun
Complete the 'Scheduled Section Changes' form. This change approval process must be used after the first registration day for courses
within the semester of requested change.
- Open the 'Scheduled Section Changes' form.
- Check all that apply in the 'Changes' section.
- Complete the 'Section Information' section.
- Complete the 'Meeting Days & Times' section.
- To check room availability, see 'To Search for an Available Room'.
- Click on the 'Complete, Print & Sign' button to get a paper copy of the request.
- Deliver the document to the Registrar's Office.
- Incomplete/Inaccurate information will cause extended completion times.
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Resources
Below are several documents that explain how to use Astra Schedule:
- All Users
- Users with Room Scheduling Authority
For questions regarding scheduling events, please contact the Event Scheduling Team
For questions regarding system administration and academic course scheduling, please
contact the Academic Scheduling Team
Astra Schedule / Class Reservation Form / Classroom Availability & Scheduling /
Scheduled Section Changes
