POSTERS
- Only registered campus organizations or candidates for elected office may post in the living areas of residence halls at MSU. Organizations or candidates requesting permission to hang posters on the floors in any residence hall must get the poster approved by the Office of Residence Life. On occasion, organizations may be given blanket approval for posting in the residence halls. Organizations with blanket approval must follow all of the guidelines for posting set below.
- Posters must be taken to the Residence Life Office in Hedges Complex between 8 am - 5 pm, Monday - Friday and be submitted for approval. If approved, the posters will be distributed by Residence Life personnel. Groups are responsible for counting, stamping, and sorting posters by hall.
- Posters may be hung on main lobby bulletin boards (only) in each residence hall without obtaining approval from the Residence Life Office.
- Groups must submit posters to Residence Life at least five working days prior to their event. Groups must also submit an extra copy of their posting for Residence Life files.
- Posters making any mention of alcohol or drugs, either implied or explicit, will not be approved.
- All posters must be done in good taste (at the discretion of the Director of Residence Life.) Posters which contain material that is deemed to be offensive (nudity, foul language, etc.) or degrading to others, either implicitly or explicitly, based on race, gender, religion, social class, or sexual orientation will not be approved.
- All posters found on floor bulletin boards which were not approved by/distributed through the Residence Life Office will be removed and destroyed.
- Any group representative found hanging unauthorized posters will be removed from the building immediately and, if need be, Campus Security will be contacted.
- Groups found violating these procedures will not be granted approval for future posters for one calendar year.
INFORMATION TABLES
- Only registered campus organizations and University departments may request use of a residence hall lobby for an information table and must receive a signed permission slip from the Residence Life Office. The number of tables allowed is restricted.
- All groups must show the signed permission slip to the Program Assistant at the appropriate hall prior to setting up a table. The table must be set up in a place which does not interfere with normal hall business (as determined by the hall Resident Director.)
- The group's name, purpose, and intention must be clearly stated and visible to students approaching that table.
- Sales in hall lobbies at specified times may occur with prior written authorization by the Vice President of Administration and the Director of Residence Life.
- Groups are not allowed to
- require students to stop at their table or physically stop them.
- require students to give their room, hall or telephone number in order to receive information or qualify for raffles, drawings, etc. (students who willingly give this information must be informed that they will be contacted by someone prior to them sharing this information).
- advertise or discuss alcohol or drugs with students.
- leave their table and approach students in other areas of the hall.
- call out to or otherwise harass students as they pass the table.
- impede foot traffic through the lobby or create any safety hazard or blocked exit.
COUPONS
- Businesses wanting to distribute coupons to students in the halls must come to the Residence Life Office and get a signed permission slip. This will allow them to leave their coupons on/near the main desk in the hall lobby for students to pick up if they choose to do so.
- a. coupons may not be put in mailboxes or under room doors
MAILBOX STUFFERS
- The mailboxes located in the residence halls are reserved for U.S. Postal Service functions which protect the integrity of the mail. Mailbox stuffers are allowed on a limited basis and only if they are initiated by RHA or authorized by the Department of Residence Life for official University, or RL/UFS communication.
- All mailbox stuffers must be approved by the Director of Residence Life
- As per a previous agreement, ASMSU will be allowed to submit a maximum of 10 items as mailbox stuffers per academic year.
DOOR-TO-DOOR CAMPAIGNING
- There are certain times when door-to-door campaigning is permitted. These are during national, state or local elections or ASMSU/RHA elections. Some specific guidelines.
- Only candidates may campaign door-to-door. Representatives of candidates may not campaign door-to-door.
- Candidates wishing to campaign door to door in the residence halls must have written authorization from the Director of Residence Life.
- Door-to-door campaigning may take place from noon to 7 p.m. and only on days specified.
- All candidates campaigning door to door must abide by the rules and regulations in that hall. Please be aware of and adhere to building escort policies.
- Candidates wishing to use other methods of advertisement/solicitation should use the guidelines listed in the above sections.
Please contact the Office of Residence Life at 406.994.2661 with any questions.
