Regulatory Agency Workplace Inspection Procedures
- Politely request that the Regulatory Representative provide you with proper identification and ask them what they intend to inspect.
- Contact the following departments/individuals notifying them that an unannounced
inspector is on premise to conduct an inspection. If these individuals are not available,
please leave a message for each with the information listed in 2b:
- Department Head
- Departmental Safety Coordinator
- Safety and Risk Management (x7870)
- Leave Messages with:
- Your Name
- Your Phone Number
- Inspector’s Name
- Inspector’s Employer (Organization Name)
- What will be inspected
- The current time
- If one or more of the above individuals can participate in a timely fashion, try to wait with the representative in an indoor waiting location, offering them available beverages and restroom until the other parties have arrived.
- If none of the above individuals are available, find at least 1 other MSU employee to accompany you and the inspector (Minimum of 2 MSU employees shall be present for inspections).
- Conduct a pre-inspection discussion, documenting:
- The reason for the unannounced inspection (complaint, observed problems, or just random).
- The work areas to be inspected.
- Any specific materials, operations, or equipment to be targeted.
- The expected amount of time the inspector would like to spend on site.
- Request the inspector provide an estimated time within which the inspector's report will be made available.
- Take good notes of the areas and operations inspected, making note of any specific concerns or comments expressed by the inspector.
- If they will need any specific documentation from MSU.
- Contact Safety and Risk Management (unless they were present for the inspection – x7870) after the inspection to convey all notes and inspector requests.
Regulatory agencies that may conduct inspections, either announced or unannounced include, but are not necessarily limited to the following agencies:
- Montana Department of Environmental Quality
- Montana Department of Labor and Industry – Safety Bureau
- Montana State Fire Marshal
- Bozeman Fire Department
- U. S. Nuclear Regulatory Commission
- U.S. Environmental Protection Agency
- Bozeman Utilities – Water and Sewer Dept.