Montana State University
Staff Senate > DRAFT -- Meeting Minutes -- DRAFT


Staff Senate

Staff Senate Meeting Minutes
Wednesday, September 17, 2014
9:00 – 11:00 a.m.
SUB 233

X Andrew Board X Ron Brekke, Benefits X Dave Court, Budget X Ariel Donohue, Parking Appeals
X Diane Dorgan, O&E X Marie Doubrava X Sandra Fiegi A Jacob Hahn, PTAC
X Deb Harrison X Keely Holmes, Planning X Neil Jorgensen, UFPB X Rita Larby
X Kerri Marx, Benefits X Wendy McCarty, Personnel A Merry Paceley, Personnel A Roy Pino
X Joe Robbins A Amy Sadosky, Parking Appeals X Tracy Simonson, Benefits X Sylvia Sparkman
X Justin van Almelo, Facilities A Bill Van Horn, Space X Deb Wilke X Shana Wold, Marketing
Attendance Code Key:  X = Attended     A = Apologies for Absence                                                        Staff, Joan Ford, was absent..

-- DRAFT --    --  DRAFT --    --  DRAFT --    --  DRAFT --

  1. Call to Order.  The meeting was called to order by chair, Dave Court. 
  2. Approval of Minutes.  Minutes of August 20, 2014 were approved with one correction.
  3. Guest Speaker - Marci Torres, Director of Health Promotions, spoke on the topic of Alcohol & Sexual Assault Prevention.  Incoming students take a self-evaluation survey on their habits.  The survey reported that 57% claim to be non-drinkers verses the national average of 69%.  Health Promotions goal is to educate about the consequences of risky behavior as well as identifying at risk students curbing behaviors and encouraging retention.   She noted after the Friday 9/26 volleyball tournament Health Promotions is sponsoring an outdoor movie night and providing non-alcoholic beverages.  Marci noted there is a perception that 80 to 90% of the attendees at football games are drinking which is not true.  Her plan is to make recommendations to President Cruzado on ways to change perceptions and encourage non-drinking activities. 
  4. Committee Reports
    1. Association of Shared Governance Leaders – Dave Court – will meet 10/7
    2. Budget Council – Dave Court – met 8/26 discussed FY15 goals, collaborating with Planning Council and the Strategic Plan, and starting the 3rd year of strategic funds budget model and evaluating their outcomes.
    3. Campus Sustainability Advisory Council – Vacant – Interviewing candidates.
    4. Facilities Services Advisory – Justin van Almelo – no report.
    5. MSU Benefits & IUBC – Ron Brekke, Kerri Marx, and Tracy Simonson – IUBC will be meeting in Helena 10/2 & 3, introduced Tracy as the new representative to MSU Benefits, MUS Wellness Incentive Program is underway.  Ron was asked to check on a concern regarding information tracking on the MUS web page.
    6. Outreach & Engagement Council – Diane Dorgan – an email was forwarded to Senate members encouraging staff to self-nominate for the upcoming O&E award.
    7. Parking & Transportation Advisory – Jacob Hahn – no report.  Dave noted that parking continues to be a “hot topic” among students and employees.  Any suggestions, issues or concerns should be brought to the attention of Kurt Blunck, Manager of Parking Services.
    8. Planning Council – Keely Holmes – met 9/16 discussed the Strategic Plan year 2 progress report and the NWCCU Mid Cycle Accreditation report with Ron Larsen and began identifying preliminary priorities.
    9. President’s Commission on the Status of University Women – Sylvia Sparkman – no report.
    10. Recreational Sports and Fitness Advisory Board – Marie Doubrava – no report.
    11. Space Management – Bill Van Horn – 9/5
    12. University Facilities Planning – Neil Jorgensen – met and discussed the Headwaters Complex, installing a back-up generator for ITC’s data center near Renne Library, moving to interior construction on Jabs Hall, and Western Transportation Institute is encouraging increasing bicycle parking.
    13. University Council – Staff Senate Chair – met 9/3, informational Items included New Freshman Housing Complex and ADA, Online Learning and Technology
    14. Other Committee reports – two new committees with start meeting soon
      1. College of Engineering Expansion (Norm Asbjornson Innovation Center) Parking Garage Sub-Committee - Deb Wilke
      2. (NAIC) Presentation Hall Sub-Committee - Rita Larby
  5. Old Business
  6. Years of Service Ceremony – Shana Wold, Dave Court, Kerri Marx, and Joan Ford –The ceremony is scheduled for Friday, October 10th from 2 to 4 p.m. in the SUB Ballrooms.  The YOS awards ceremony moved from 10/3 to 10/10 to accommodate the President’s schedule.  The team is getting down to details – lighting, music,photography, food, room layout, flow of award presentation, certificates, master of ceremony, etc.  Getting good data continues to be a challenge.  Volunteers are need both before the event as well as on the day of the event.
  7. New Business. 
    1. Staff Involvement in Dean and Department Head Reviews – the issue will be raised at the next President and Provost meeting with Senate leadership.
  8. Information Items
    1. Tom Stump, Director Auxiliary Services, will the guest speaker at the 11/15 Senate meeting to give a presentation on the New Freshman Housing Complex.
    2. Staff Senate was approached by the City of Bozeman for a meeting.  Senators agreed this may be best served as a whole campus meeting verses meeting with constituent groups and have them speak with University Communications.
  9. Public Comment.  No public comment.
  10. Motion to Adjourn.  The meeting was adjourned at 10:00 a.m.

Next Meeting:  Wednesday, October 15, 2014, Reid 415